Job Title: Office
and Administration Manager
Job Code: OAM/HAL/170504
Number of Positions Open: 1
Reports To: Managing Principals and Board
Location: Nairobi, Kenya
Closing Date: Open Until Filled
Summary: Our Client is a well-established and highly respected local
Financial Advisory Firm that deals in mergers & acquisitions and corporate
finance.
The list below is not exhaustive and
it is likely that you shall be given further specific responsibilities which
the Managing Principals and / or the Board may agree with you:
Key Responsibilities:
·
Office administration including
coordination of trainings; travel; meetings; events; onsite service; marketing
material and website management;
·
Supervise the Office Assistant and
Office Steward;
·
Liaison for service providers;
·
Maintain office services by
organizing office operations and procedures; designing filing systems;
assigning and monitoring clerical functions;
·
Manage procedures for retention,
protection, retrieval, transfer, and disposal of records;
·
Assist the firm’s HR function by
managing personnel leave records; personnel files;
·
Responsible for new staff onboarding;
drawing up contractual agreements; induction and training;
·
Manage procurement processes of
office equipment through quotation sourcing; vendor analysis; and general
office supplies management;
·
Provide personal assistant support to
the Managing Principals;
·
Process: mileage claims;
perdiem; staff claims; and vendor payments;
·
Maintain office efficiency by
planning and implementing office systems, layouts;
·
Implement office policies by
measuring results against standards;
·
Keep management informed by reviewing
and analyzing expenditure reports; identifying trends; and initiating
corrective actions;
·
Maintain office staff job results by
coaching; counseling; and appraising job results;
·
Maintain professional and technical
knowledge by attending educational workshops; establishing personal networks;
participating in professional societies;
·
Contributes to team effort by
accomplishing related results as needed.
Qualifications, Training and
Experience:
·
Proven experience of not less than
three (3) years as an Office Manager;
·
Strong organizational and planning
skills in a fast-paced environment;
·
Team player with exceptional people
management skills;
·
Excellent written and verbal
communication skills;
·
Problem assessment and problem
solving skills;
·
Excellent time management skills and
ability to multi-task and prioritize work;
·
BA degree / College Diploma in
Administration with five (5) years of work experience.
How to Apply:
Interested candidates holding the
necessary requirements, good performance and / or references are encouraged to
apply with detailed CV’s, inclusive of names and contacts of 3 referees,
current telephone number and email address by clicking on: Office and Administration Manager
KINDLY INCLUDE YOUR CURRENT AND
EXPECTED REMUNERATION IN YOUR RESUME.