Shipping Officer
The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger worldwide.
The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Every day, WFP works worldwide to ensure that no child goes to bed hungry and
that the poorest and most vulnerable, particularly women and children, can
access the nutritious food they need.
Accountability
Under the direct supervision of the
Head of WFP Mombasa Sub Office and the overall supervision of the Senior
Logistics Officer (Head of Logistics, WFP Kenya), the Logistics Officer will be
responsible for the following:
Responsibilities
·
Gather as much information on
potential transport delays/port congestion to ensure WFP interests are fully
covered and share this information with the necessary/concerned offices.
·
Gather market intelligence through
research and networking , conduct trend analysis to contribute to operational
efficiency.
·
Coordinate with WFP Vessel Agents for
prompt berthing and smooth load/discharge operations. Oversee that propel-
documents are received and submitted to local Authorities to ensure no delays
in cargo clearance and vessel loading/discharging arrangements.
·
Coordinate with WFP’s cargo
superintendent company and/or Vessel’s port representatives prior to vessel
arrivals to protect WFP interests during vessel operations and to ensure full
cargo quantity in good condition is always loaded/ discharged.
·
Ensure contracted Stevedoring
companies are fully prepared to handle the load/discharge operations by
introducing himself/herself to them prior to vessel’s arrival into port. Review
and be aware of WFP
·
Superintendence arrangements to
ensure adequate measures are in place for commodity quality control and any
immediate actions can be taken to safeguard the commodities and WFP interest at
all times.
·
Ascertain logistics reporting and
monitoring of dispatches and deliveries and quality control, if required.
·
Monitor the performance of WFP
contractors and report on their performances.
·
Supervise and monitor vessel
load/discharge at berths and, if required, take any necessary corrective
actions to obtain the most cost efficient and timely operations in order to
avoid or minimise demurrage charges;
·
Report on a daily basis to the Head
of WFP Mombasa Sub Office and OMLS/OMLT at Headquarters on vessel
load/discharge and all relevant related information;
·
Report immediately about lost and
damages. Documentary support of such damages to be sent to the Legal
·
Department in the Headquarters.
Intervene in cases of damaged cargo and arrange for adequate inspections,
sampling, testing and final settlement of disputed cargoes;
·
Full control for the liner shipments,
including the overland arrivals if need;
·
Participate in the development of
further improvements in procedures, documentation and reporting of the WFP
Operation;
·
Carry out Logistics Capacity
Assessment of Ports if requested by WFP;
·
Provide experience/expertise on
Shipping related matters to WFP staff in country during the course of his/her
assignment.
·
Ensure the staff is properly briefed
on the Standard Port Operation procedures and responsibilities of WFP
Vessels/Stevedores/Superintendents and Forwarding Agents with clear
understanding on the points where risk is transferred;
Qualifications
·
Advanced University degree in
Transport Economics, Supply chain, Logistics, Engineering, Business management
or other related field or First University degree with additional years of
related work experience.
·
A minimum of 5 years’ professional
experience in a complex port environment working with large commodity volumes.
How to Apply
HR Associate
The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger worldwide.
The mission of WFP is to help the
world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
Job Purpose
To deliver a full range of HR support
services to ensure accurate implementation of WFP policies and procedures and
facilitate the effective functioning of a client-focused and strategy-oriented
HR services.
Responsibilities
·
Provide assistance on a wide range of
complex HR queries and follow up actions, to ensure consistent and high quality
HR services are delivered to clients.
·
Allocate responsibilities and support
on-the-job learning and development of junior support staff, to ensure they
have adequate knowledge of HR systems and procedures required to perform their
duties and subsequently can contribute to the provision of effective HR
services.
·
Identify evolving needs of the
organisation and recommend changes in HR processes and procedures, to support
improvements in HR services.
·
Analyse and respond to various
internal and external queries, to ensure that clients are well-informed and
that HR team activities are aligned with broader WFP objectives.
·
Review and compile a variety of data
on staff recruitment and selection, contractual conditions, entitlements,
performance and training requirements, workforce, etc., to support analysis and
reporting needs.
·
Support activities in the areas of
work allocated by the professional officer in compliance with relevant processes
and procedures.
·
Support and deliver on boarding for
new staff joining WFP, to ensure that relevant processes are followed and the
conditions of terms of service are explained and understood.
·
Prepare a range of complex HR
documentation required for the specific area of work (e.g. employment
contracts, transfer/separation letters, training-related documents, etc.)
ensuring accuracy and meeting established deadlines.
·
Use HR management systems for
reviewing, entering and updating a variety of HR data including monitoring
various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance
with the established deadlines and accuracy of HR data.
·
Co-ordinate the maintenance of
confidential personnel records, HR databases and archives, to ensure data and
files are accurately stored and updated in compliance with the established
standards
·
Monitor staff deployment and handle
related administrative actions including preparation of reports, to support
efficient HR service enabling WFP to respond quickly to a crisis.
Qualifications
·
Completion of Secondary Education.
Bachelor’s degree in Human Resource Management or related fields with a HR
certification.
·
Six or more years of progressively
responsible support work experience in general administrative work, including
at least three years in human resources or other related field.
·
Knowledge of specialised HR
administrative work practices and methods, gained through relevant technical
training and experience.
·
Good communication skills and good
understanding of HR principles and their application in order to respond to and
resolve a range of HR queries.
·
Ability to conduct basic analyses in
order to generate periodic reports and make recommendations for further
actions.
·
Ability to build relationships with a
variety of individuals across functions and outside WFP in order to effectively
contribute to the functioning of the unit.
·
Experience in supervising and
co-ordinating tasks of subordinates to be able to train and supervise junior
staff members within the HR function.
·
Ability to work with minimum
supervision and use initiative to perform administrative tasks within broad WFP
guidelines and standards.
·
Language: General Service
(Headquarters): Fluency (level C) in English language. Fluency (level C) or
intermediate knowledge (level B) of another official language may be required
depending on the location of the post or area of responsibility.
How to Apply
Apply here 
