Job Title: Executive Assistant – Manufacturing
Industry: Manufacturing
Salary: 80k – 120k
Our client is one of the leading
plastics manufacturing companies in the region.
They seek to hire a competent and
well organised Executive Assistant to provide high level support to the senior
staff.
Responsibilities
·
Coordinate the day to day smooth
running of the Chief Finance and Operating Officer, Group Financial Controller
and Group Technical Manager.
·
Deal with senior staff employee
leaves and requests, overseeing the workload timelines are being met, booking
of air tickets, typing adhoc reports given from time to time.
·
Administering and helping maintain
sites such as BOX, GOOGLE DRIVE
·
Managing an active calendar of
meetings and appointments for the management staff assigned
·
Prioritize and follow up on incoming
issues and concerns addressed to the executives, including those of a sensitive
or confidential nature and determine the appropriate course of action (in
consultation with the executives as appropriate)
·
Attend board meetings and other
company meetings at the invite of the CEO or other Senior Staff to track and
manage agreed deliverables
·
Diary management to include arranging
meetings/video conferences, conference calls in multiple countries, booking
conferences etc.
·
Organizing extensive travel
itineraries and visas.
·
Regularly checking and dealing with
emails especially when the CFOO is traveling.
·
Screening telephone calls and
assisting and delegating, as appropriate.
·
Building and maintaining rapport with
the internal as well as external PA’s, staff etc.
·
Managing the office petty cash for
minor office purchasing.
·
Organizing and storing confidential
documents and paperwork and computer based information.
·
Various ad hoc administrative tasks
to include expenses, photocopying, printing and scanning.
·
Other duties and responsibilities as
assigned
Qualifications
·
Degree in Business Administration,
Project Management or related field
·
3 -4 years experience in similar
position
·
IT savvy and proficient in Microsoft
Office and project management tools
·
Discreet individual, able to handle
highly confidential and sensitive information
·
Effective communication skills, both
written and verbal
·
Excellent organizational and
coordination skills
·
Strong sense of initiative
·
Excellent interpersonal skills
How to Apply
Please only send your CV quoting the
job title in the email subject (Executive Assistant – Manufacturing) to jobs@corporatestaffing.co.ke before Wednesday 24th May, 2017.
Kindly indicate current/last salary
on your CV.
N.B: We do not charge any fee for
receiving your CV or for interviewing.
Only applicants meeting the strict
criteria outlined above will be contacted as part of the shortlisting process.
