Personal Assistant
Office of the Chairman
Our client, a leading Co-operative
with national wide presence is seeking to recruit for the post of Personal
Assistant- Office of the Chairman.
Job Role:
This role will manage the use of
technology and facilities support, as well as provide expertise to the drafting
of presentations, correspondence and special projects activities.
Essential Functions:
·
Provide administrative support in a
complex environment to senior leaders
·
Coordinate complex, senior-level
internal/external meetings and conference calls
·
Maintain detailed and constantly
changing calendars, prioritize meeting requests, and assist with related
logistics (ie: distributing/copying/binding meeting materials, booking
conference rooms, etc.)
·
Arrange domestic and international
travel arrangements including ground transportation and accommodation ,
·
Process expense reports utilizing
Concur
·
Handle a large volume of phone calls
and interact with senior business leaders in a professional and effective
manner
·
Organize, prioritize, and summarize
the content of incoming mail, special requests, and meetings
·
Compose and type correspondence,
memos, presentations, confidential materials, etc.
·
Organizing and maintaining a filing
system that ensures quick and easy access to information when responding to
requests from the Chairman, or following up and completing requests made of the
Chairman.
·
Assisting with special projects as
needed.
·
Any other duty that is similar,
related, or a logical assignment for this classification.
Performance Aptitudes:
·
Data Utilization: Requires the
ability to evaluate, audit, deduce, and/or assess data using established
criteria.
·
Includes exercising discretion in
determining actual or probable consequences and in referencing such evaluation
to identify and select alternatives.
·
Human Interaction: Requires the
ability to apply principles of persuasion and/or influence over others in
coordinating activities of a project, program, or designated area of
responsibility.
·
Equipment, Machinery, Tools, and
Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing
essential functions.
·
Verbal Aptitude: Requires the ability
to utilize a wide variety of reference, descriptive, advisory and/or design data
and information.
·
Mathematical Aptitude: Requires the
ability to perform addition, subtraction, multiplication, and division; the
ability to calculate decimals and percentages; the ability to utilize
principles of fractions; and the ability to interpret graphs.
·
Functional Reasoning: Requires the
ability to apply principles of rational systems; to interpret instructions
furnished in written, oral, diagrammatic, or schedule form; and to exercise
independent judgment to adopt or modify methods and standards to meet
variations in assigned objectives.
·
Situational Reasoning: Requires the
ability to exercise judgment, decisiveness and creativity in situations
involving evaluation of information against measurable or verifiable criteria.
To Apply:
Send your C.V and Cover letter to jobs@reedsafricaconsult.com clearing indicating the
position being applied for as the subject. Also indicate you current and
expected salary.