A
medium sized law firm in Nairobi is seeking a dynamic, well-qualified and
highly motivated individual to fill the position of Receptionist / Secretary.
Role Purpose: The
purpose of the role is to receive visitors and direct them to relevant persons,
receiving and dispatching mails and filling of relevant documents for court
cases, management of the Advocate’s diary, receiving calls and advising clients
in consultation with the Advocate and ensuring his/her effectiveness in
satisfactory service delivery, conducting research on case laws and taking
minutes and dictations.
Duties and Responsibilities
·
Greeting and receiving clients and
visitors and answering visitor inquiries
·
Ensure cleanliness and organized
arrangement of the reception area for optimum comfort of guest s and clients
·
Receive incoming calls and accurately
route calls to the correct staff.
·
Gather, manage and disseminate
information to ensure the smooth running of the office
·
Manage, sort and distribute incoming
mailings, deliveries, faxes and other communications, as well as facilitate the
dispatch of outgoing communication.
·
Perform standard office tasks, such
as filing and maintaining records, copying documents, scheduling appointments
and answering questions for visitors.
·
Take minutes during meetings and
dictation from Advocates
·
Collate all documents required for
court cases and conveyance meetings and ensure they are ready and in order
·
Attend to clients and provide advice
to clients as may be directed by the Advocate
·
Facilitate opening, managing,
maintenance of client files and filing documents into the client files
·
Type, proof read, edit and print
letters and other documents on word processor.
·
Draft and dispatch letters to clients
and ensure they have been served with the letters and documents relevant to the
case or meetings on time
Minimum Requirements
·
Diploma in Secretarial
·
Certificate in Computer packages and
ability to use Word Processor and Excel
·
3 years’ experience in a busy and
reputable law firm undertaking secretarial work
How to Apply
Please send your application to kegafaith@gmail.com to reach us by close of business 13th
January 2017.
Only qualified candidates shall be
contacted.
