Danish Refugee Council
Program Assistant
Workplace: Kakuma
– Kenya
Contract type: National
contract
Background: DRC
began operating in Kenya in 2005 with assistance to refugees and displaced
communities via implementation of protection and livelihoods activities.
DRC works in Dadaab and Kakuma
refugee camps, as well as in Nairobi and Mombasa to assist urban-based
refugees.
Host community members also benefit
from DRC activities. Currently there are over 130 DRC staff in the Kenya
country program, 21 of whom work in Kakuma.
With funding from the United States,
Denmark, the UNHCR, and other donors, DRC will continue to provide both
humanitarian assistance and longer-term development support to existing
refugees, new arrivals, and the host community in Kakuma and expand activities
into the new Kalobeyei settlement area.
Purpose: Under
the supervision of the Project Coordinator, the Project Assistant will be
responsible for providing project and operational support to Community Flood
Resilience Programme (CFRP) in Kakuma.
The incumbent will be responsible for
documentation, filing, recording minutes, organizing meetings/workshops and
liaising with the country finance and logistics team to ensure timely support
to field teams.
The Project Assistant will also help
with the coordination of high level visits to the project, tracking partner
reports by following up various actions, and disseminating information to CFRP
staff.
The incumbent will work closely with
the DRC staff in the Kakuma office to exchange information and support project
delivery.
Key Responsibilities:
Team / Consortium Support
·
Ensure timely and accurate execution
of the day-to-day CFRP project requirements by ensuring project master work
plans are followed, handling information requests and inquiries, advising
visitors, scheduling meetings, and complete project documentation, among other
related tasks
·
Support the Project Coordinator in
coordinating activities including trainings, kick-off and program review
meetings, field visits, and internally and externally organized workshops. This
role will also include taking meeting notes for those meetings/workshops
attended, preparation of materials for programmatic meetings, and compilation
and distribution of meeting minutes and relevant information about CFRP
·
Communicate with implementing
partners as advised by the Project Coordinator
·
Organize and coordinate visits by
partners, county government authorities, country teams or headquarter staff
·
Liaise regularly with staff in other
departments, field offices, consultants, partners, and other external contacts
to ensure effective information flow and timely actions
·
Maintain an effective filing system
to include key correspondence, organization/project reports, financial
information and other relevant documents
·
Responsible for day-to-day project
correspondence, information sharing and filing, ensuring that appropriate
follow-up actions are taken for the Project Coordinator
·
Maintain records and track the status
of the CFRP staff action items
·
In liaison with the DRC Finance
Department and Area Manager, review financial reports of CFRP
team/consortium members and BFUs and communicate management decisions on
the same to CFRP partners
·
Ensure compliance of financial
processes and financial records according to DRC and donor rules, regulations,
policies and strategies
Programme Support
·
Support project implementation processes
as directed by the project coordinator. With support from the M&E and CFRP
technical teams, play a focal role in new project inception processes that
involves ensuring work plans, budgets, office space, staffing etc. are in place
for project start-up activities
·
Collection, analysis and presentation
of information for identification of areas for support and program formulation/
implementation
·
Develop talking points, background,
and briefing materials for meetings, publicity, and advocacy in collaboration
with the Regional Communications officer in Nairobi
·
Ensure that all key program
documentation is filed and easily accessible and retrievable
·
Monitors and checks project
management reports for compliance with activities, expenditures and work
plans
·
Create and maintain project files,
database, and preparation of budget revisions, revision of projects, and
project status, determination of unutilized funds, operational and financial
closure of a project
·
With support from DRC Administrative
Unit, make logistical arrangements for program staff and guests, flight
bookings and accommodation
Skills & Qualifications:
·
A University Degree in Agriculture,
Business, Social Sciences or any other related degree
·
Minimum 2 years of relevant program
and/or administrative experience is required
·
Excellent knowledge of Project
Management and Support is required
·
Experience in the use of computers
and office software packages (MS Word, Excel, etc.) and knowledge of
spreadsheet and database packages
·
Ability to perform a variety of
standard tasks related to programs management, including screening and
collecting of project documentation, project data entering, preparation of
revisions, filing, provision of information
·
Flexible, with ability to work handle
multiple tasks and meet strict deadlines
·
Strong planning, organization and
problem solving skills with ability to work hands-on, independently, and within
team in a difficult work environment
·
Excellent report writing skills in
English
·
Strong communication (written &
spoken) and interpersonal skills
·
Ability to work cooperatively with
staff from diverse cultures
Previous experience working with an NGO is preferred
Previous experience working with an NGO is preferred
Local candidates strongly encouraged to apply
Position Description
Start of Contract: February 2017
Duration: 15
Months (3 month probation)
Reports to: Project
Coordinator
General
Commitments: DRC
has a Humanitarian Accountability Framework, outlining its global
accountability commitments. All staff are required to contribute to the
achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
All DRC staff must be committed to the Red Cross Code of Conduct, as well as
the Core Humanitarian Standards.
Posting details: This position is field based and a non-family duty
station. Kakuma lies at Safety Level 3.
Application Details:
Qualified candidates are invited to
submit their applications which should include a 1-page cover letter clearly
stating their motivation and qualifications and a CV.
Applications should include contact
details of three professional referees who have supervised the candidate in the
last five years. One referee must be the applicant’s most recent manager.
Only applications that address the
stipulated duties and meet the required qualifications will be considered.
We
only accept applications sent via our online-application form on www.drc.ngo under Vacancies or CLICK HERE to apply directly. Applications should
be sent no later than: 26th January, 2017.
If you have questions or are facing
problems with the online application process, please contact job@drc.dk
Danish Refugee Council does not
charge any kind of fee at any stage of the recruitment process nor does it use
recruitment agents.
Danish
Demining Group (DDG) is widely recognised as provider of efficient and
community-oriented solutions to human security problems caused by landmines and
other explosive remnants of war as well as small arms and light weapons.
DDG
is part of the Danish Refugee Council (DRC), which is a humanitarian,
non-governmental, non-profit organisation founded in 1956 that works in more
than 35 countries throughout the world. We are the largest humanitarian NGO in
Denmark and consistently ranked as one of the world’s best NGOs according to
Global_Geneva.
We
fulfil our mandate by providing direct assistance to conflict-affected
populations – refugees, internally displaced people and host communities in the
conflict areas of the world. We also advocate on behalf of conflict-affected
populations globally on the basis of humanitarian principles and the Human
Rights Declaration. Our work and long-term strategies are guided by our five
core values: Humanitarian approach – Respect – Independence & neutrality –
Inclusion – Honesty & transparency.
You
can read more about our vision and work on drc.ngo.