Job Title: Procurement
Officer
Job Code: PO/RS/161221
Number of Positions Open: 1
Reports To: Operations
Director
Location: Nairobi, Kenya
Closing Date: Open Until Filled
Job Purpose: Responsible for
the efficient coordination and management of all procurement functions for our
client’s School; and implementing the procurement strategy to support our
client’s overall strategy.
Key Responsibilities:
- In liaison with
the Operations Director, develop and implement procurement policies and
procedures of Our client School, implement internal controls that are in
line with the policies and procedures.
- Implement the
procurement process for our client, and manage and control the procurement
budget to maximize savings.
- Work with
internal and external stakeholders to determine procurement needs,
quality, and delivery requirements
- Assist in the
development of specifications for equipment, materials, and services to be
purchased.
- Develop and
maintain purchasing records, reports and price lists.
- Assist in the
development of specifications for equipment, materials and services to be
purchased.
- Review stock
management system to determine re-order requirements, identify the most
suitable supplier from the pre-qualified suppliers;
- Receive
approved requisitions and prepare and dispatch LPOs as needed for
provisions and follow up to ensure timely delivery;
- Monitor
unfilled orders and if necessary consult requisitioning managers for
alternative specifications, or to guide on alternative suppliers.
- Ensure quality
products are sourced and supplied at the best prices.
- Collect and
collate information/statistics in preparation for negotiations and renewal
thereof of service contracts for equipment and machinery.
- Coordinate the
printing and ordering of stationery, price reviews on all types of
stationery, obtaining quotations from suppliers to facilitate negotiations
for good prices.
- Verify bills
against orders before forwarding for authorization and eventually, payment
by Finance department.
- Comply with and
maintain knowledge of applicable rules, legislation, standards and best
practices.
- Establish and
negotiate contract terms and conditions, and maintain supplier
relationships.
- Administer
contract performance, including delivery, receipt, warranty, damages and
insurance.
- Comply with and
maintain knowledge of applicable rules, legislation, regulations,
standards, and best practices.
- Develop and
maintain constructive working relationships with colleagues and
management.
Key Performance Areas:
- Obtain value
for money from supply chain process
- Effective and
efficient coordination of the procurement process
- Promote an
understanding of best-in-class procurement competencies for our client
Key Performance Measures:
- Goods and
services delivered on time
- Receipt of
correct order quantities
- Working within
reasonable purchasing spend
- Internal
customer satisfaction
Qualifications, Training and
Experience:
Academic and professional
qualifications
- Bachelor’s
degree in Procurement or Supply Chain Management;
- Three years’
procurement and contract management experience, preferably in an academic
institution;
- Possession of a
professional procurement qualification, such as C.I.P.S;
- Registration
with KISM;
- Willingness to
put in extra hours in emergencies.
- A degree,
diploma or higher qualification in building and construction or
engineering
- Fully
conversant with Health and Safety issues
Technical knowledge, skills
and competencies
- Ability to
write narrative and analytical spread sheet reports;
- Proven computer
literacy in MS-Word, MS-Excel MS-Access or related programs required;
- Ability to
plan, prioritize, coordinate and perform multiple tasks simultaneously;
- Ability to work
under pressure and to meet deadlines;
- Spoken and
written fluency in English desired; and
- Customer
service skills
- Conflict
resolution skills
- Ability to
interact positively with management, and other employees, to promote a
team effort and maintain a positive and professional approach.
- Ability to
produce a high volume of work in a timely manner, which is accurate,
complete, and of high quality.
Experience Required
- At least 6-8
years of relevant and progressive work experience gained working in large
educational institutions, 3 of which should have been spent at a
supervisory level.
Personal Attributes
- Trustworthiness
- Integrity and
professionalism
- Time management
skills
- Problem solving
and negotiation skills
- Decision making
and leadership skills
How to Apply:
Interested candidates holding
the necessary requirements, good performance and / or references are encouraged
to apply with detailed CV’s, inclusive of names and contacts of 3 referees,
current telephone number and email address by clicking on: Procurement Officer
Kindly include your current and expected remuneration in your resume.
Kindly include your current and expected remuneration in your resume.
