An Exciting Opportunity
Zetech University is the premier
university for the education of Technology, Science and Business programmes,
offering an exceptional learning experience to thousands of youth from Kenya
and beyond.
Our Mission is to provide holistic
education and foster a culture of integrity, hard work, research innovation and
creativity towards problem solving and lifelong skills.
We
are seeking to recruit a suitably qualified candidate to fill the position of a Procurement Assistant.
Ref: ZU/10/25/19
Key Responsibilities
Reporting to the Procurement Officer,
the position holder will, among other duties, be responsible for:
·
Preparation of Request for Quotation,
Initiations to Bid, Requests for Proposal and co-ordination of their timely
dispatch.
·
Collecting, analyzing and circulation
of quotes, bids and proposal for evaluation
·
Assisting with the coordination with
the selected bidder to ensure completion of administrative processes including
Bid Security, contract award notices and that contract documents are
distributed accordingly
·
Receiving the approved requisitions
and processing the appropriate documents procedures for local or oversea
purchases/services/contracts
·
Checking and classifying the
precedence of the requisition and process based on priority.
·
Coordinating with requestors and make
sure the right specifications for materials/items needed are given.
·
Providing purchased materials to the
responsible receiving office and do all actions for completing the process
·
Coordinating with suppliers to ensure
correct and timely delivery of goods and services as ordered
·
Proper documentation and maintenance
of all supply documents including Requisitions, Quotations, LPOs, Invoices and
Delivery note awaiting payment.
·
Maintaining appropriated records to
ensure that procurement process, decision, and contractual agreement are
accurately documented for accountability and audit purpose
·
Maintaining complete updated
purchasing/supplier records/data and pricing in the system.
·
Monitoring and analyze supplier
performance and present detailed reports on recommendations
·
Preparation of various information
and statistical reports
Qualifications, Skills and Experience
·
A minimum of a Bachelors degree
in Purchasing and Supplies or a related area
·
CIPS qualified or in pursuit of the
same will be an added advantage;
·
Professional membership will be an
added advantage;
·
Minimum 1 year previous experience in
a similar role;
·
Working knowledge of the Internet and
MS Office Suite;
·
High levels of integrity;
·
Commercial and financial acumen
·
Excellent negotiation and
communication skills;
·
Hands on approach to all tasks;
·
Ability to take a proactive approach
to overcome challenges and achieve results;
·
Can work long and odd hours.
Interested
applicants to send their application letters and updated CVs via the email
address – vacancies@zetech.ac.ke quoting Job Ref. ZU/10/25/19
indicating the current and expected salary not later than 27th January 2016.
Zetech University is an equal
opportunity employer