Duma
works is recruiting a Finance Officer for one of our clients.
The hiring company specialises in
medical charity and providing quality healthcare to individuals and major
international agencies, who are involved in humanitarian relief.
Department and Team: Administration Team & UK Finance Team
Location: Nairobi,
Kenya
Working Hours: Permanent
contract 5 days per week, 9am-5pm
Accountable to: Office Manager with a matrix to UK Finance Manager
Works in conjunction with the
following Teams:
·
Training
·
Finance
·
Marketing & Communications
·
Client Services
·
IT and Systems
·
Clinical teams
The Role of the Finance Department: The role of the Finance Department is to provide a
complete finance service to the whole organisation, addressing all issues of a
finance nature and providing all relevant information to meet external demands.
These services may include, but are
not limited to, reporting & control, financial advice, income management,
financial reporting to external bodies, annual accounts preparation, debt
management, payroll & pension services.
Overall Purpose of Job: To provide administrative support and creative input to
the organisation’s Office Manager and to the members of the UK Finance Team.
Summary of main responsibilities
·
Ensuring that financial information
is processed in accordance with agreed procedures and processes in order to
provide management and statutory report information
·
Responding to routine enquiries from
staff / customers and suppliers and investigating as required
·
Observing and maintaining client
confidentiality
·
Providing advice to managers and
staff on relevant financial issues
·
Ensuring financial information is
completed in accordance with the set financial timetables
·
Undertaking various allocated roles
and tasks within the finance function
·
Generally helping in developing and
implementing administrative and financial systems
·
Providing general administrative
support
Key Responsibilities and Tasks
Accounting
·
To help maintain efficiently
computerised accounts using Sage Line 50
·
To work with other members of the
team to produce timely and efficient monthly accounts to enable timely
management accounts to be produced.
·
To follow all established accounting
procedures under the direction of the Office Manager
·
To support the Office Manager in all
other book-keeping matters.
·
To support management in producing
regular and ad-hoc financial reports
·
To work closely with the UK finance
term to ensure that they can produce timely management accounts
·
To carry out appropriate general
ledger reconciliations (Accounts/Cash/Petty Cash/Fixed Assets etc)
Purchase and sales ledger maintenance
·
To assist in maintaining and
administering the purchase ledger
·
Where required, to report on the
creditor position using established procedures
·
To make payments in line with
established practices
·
To help monitor the sales ledger and
help ensure that invoices are issued on a regular basis.
Regular financial management routines
·
To operate established procedures for
recording and banking all income.
·
To operate established procedures for
raising cheques and making automatic bank payments to suppliers.
·
To ensure that expenditure
authorisation and payment procedures are fully adhered to at all times.
·
To carry out bank account
reconciliation work.
·
To support the Office Manager and UK
Finance Manager in all other financial management and administration matters.
·
To utilise automated practices wherever
possible to maximise efficiency and minimise administrative duplication.
·
To help with cash management –
monitoring cash balances and future cash flow requirements
Debtor control
·
To help in managing credit control.
·
To monitor & allocate payments
against invoices.
·
To report regularly on the debtor
position in relation to work done on credit control.
·
To help operate a system which
ensures invoices and statements are sent out regularly.
·
To assist in ensuring that
outstanding debtors are followed up.
Other duties
·
To maintain familiarity and
understanding of developments within the company.
·
Help with filing of financial records
and assisting in archive work.
·
Across the organisation be ready to
assist in supporting the administrative work.
·
Other tasks appropriate to the post,
which may be allocated from time to time after prior discussion.
Minimum Requirements
·
At least 3 years of experience in a
similar role.
·
A degree in a relevant field of
study. A Masters will be an added advantage.
·
Should be an expert in Sage.
·
A dynamic individual who pays
attention to detail.
·
Experience working in a fast paced
finance environment.
Person Specification
Skills and Knowledge
Essential
·
Strives for and encourages continuous
improvement and consistently delivers high quality service
·
Able to simplify problems and
processes into component parts, explore and evaluate them systematically.
·
Able to think ahead in order to
establish an efficient and appropriate course of action.
·
Prioritises and plans activities
taking into account all the relevant issues and factors such as deadlines and
resources.
·
Good analytical and problem solving
skills combined with attention to detail and good communication skills
·
Excellent time management skills
Desirable
·
Ability to learn and be proactive and
work in a team to achieve results.
·
Ability to work independently as well
as within a team.
·
Takes personal responsibility for own
development and always acts professionally.
Experience
Essential
·
Experience in accounting including
bookkeeping and administration of receipts and payments in a substantial
business environment
·
Excellent Excel skills
·
Full working knowledge of Sage Line
50 accounting software
Desire
·
Strong experience in applying IT to
accountancy and financial management tasks, including and of database
management.
·
Voluntary sector financial
administration experience.
·
Understanding of charity accounts and
the financial pressures facing the voluntary sector
·
Accounting qualification
Organisational Skills
·
Excellent administration and
organisation skills
·
Ability to cope with normal work
pressures
·
Willingness to take ownership and
accountability
·
Willingness to develop new skills and
ideas and promote these in the working environment
Communication & People Skills
·
Good interpersonal skills and ability
to establish effective working relationships at all levels with colleagues and
senior financial and non-financial managers.
·
Ability to identify and communicate
potential problems and suggest workable solutions.
·
Ability to interpret detailed and
multifaceted financial information and to convey this effectively to others.
·
Able to build and maintain effective
working relationships with a range of people
Values and Style
Essential
·
Wholly in sympathy with the
organisations Christian ethos
·
The willingness to work in a multidisciplinary
team and with flexibility
·
Friendly outgoing manner with ability
to empathise with a wide range of clients
·
Collaborative and inclusive style of
working
Desirable
·
Interest in and/or commitment to
relief and development and mission sectors
How to Apply
Cover
Letter describing your interest and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2600”, Your
Full name & Phone number e.g. 2600 Barack Obama, +2547xxxxxxxx. If
you don’t follow these instructions, your application will not go through.
Deadline for receiving applications:
13th January 2017
N.B.* You
will receive a confirmation email and an alert to take a basic screening test
over SMS or online. The email with the test may not arrive immediately. Please
be patient. The email/SMS test will typically be 5-8 questions to help us
understand your background. Regular SMS rates apply to the test. If you have
any issues with the process, please reach out to +254702093793.
If you apply and don’t meet these
minimum qualifications, we won’t be able to forward your application to the
employer.
