Mercy Corps is looking for
committed and dynamic individual to take up the following position.
Position: Senior Finance and Grants
Officer
Location: Mombasa
Location: Mombasa
About Us: Mercy Corps is a
leading global relief and development agency saving and improving lives in the
world’s toughest places.
We help communities survive
and move beyond emergencies. When natural disasters strike, economies collapse
or conflict flares, Mercy Corps is there.
Working with communities, we
leverage local logic to help people transform their lives to grow more food,
earn higher incomes and ultimately advocate for their needs. We see global
challenges as an invitation to pioneer innovative, sustainable solutions.
Program / Department Summary: The Mercy Corps Finance
Department is responsible for all financial functions in, including accounting,
payments and banking, payroll, budgeting, financial reporting, grant financial
management and compliance.
The Mercy Corps Finance
Department ensures compliance with donor regulations as well as Mercy Corps’
internal policies and procedures.
In its role as a support to
the Program Department, the Finance Department provides timely reports and
assistance to the Country Director and the Program team to ensure that
financial resources are used efficiently and effectively.
General Position Summary: Working in the Finance Department under the direction of the Country Finance Manager, the Senior Finance and Grants Officer is responsible for the accounting and documentation of all financial transactions in a timely and accurate manner for the Mombasa office.
General Position Summary: Working in the Finance Department under the direction of the Country Finance Manager, the Senior Finance and Grants Officer is responsible for the accounting and documentation of all financial transactions in a timely and accurate manner for the Mombasa office.
S/he will also be responsible
for reporting, file maintaining, tracking and monitoring sub grantees and ensuring
compliance with the terms and conditions of the sub grant agreement.
Essential Job Functions:
Essential Job Functions:
Financial Management:
1. Prepare
the monthly bank reconciliations;
2. Maintain
the bank file, ensuring that all bank information is properly filed and updated;
3. In the
absence of the cashier, finance officer will maintain custody of the office
cash fund, make daily payments of the approved transactions and other duties
related to office cash handling ensuring proper segregation of duties is
applied;
4. Review
expense reports (travel expense reports and operational expense reports) for
accuracy and completeness and ensure that expense reports have been fully
approved and documented before payment;
5. Prepare
payment vouchers and ensure that all transactions are properly and fully
documented and recorded in the cash/bank sub journal and in this process proper
segregation of duties is applied;
6. Record
payment vouchers daily in the cash/bank sub journal;
7. Assist
with month end balance sheet account reconciliations;
8. Providing
support to the finance officers in field offices;
9. Make
sure that all supporting documentation is prepared and filed according to MC
procedures;
10. Assist
the Finance Manager in responding to audit inquiries;
Sub Grant Management:
1. Conduct
sub grantee pre-award assessments and recommend modifications to the sub grant
agreement and/or monitoring plan to lessen financial and compliance risks;
2. Assist
in the preparation and review of sub grant agreements;
3. Responding
to requirements of sub-grant monitoring and trainings in respective areas as
required;
4. Provide
on-going training and support to sub grantees in Mercy Corps sub grant
financial procedures and assist in conducting formal sub grantee training
workshops;
5. Review
sub grantee financial reports for correctness and completeness and ensure that
reports are submitted on time;
6. Assist
in sub grantee site audits and prepare site visit reports;
7. Follow
up on all sub grant compliance issues and audits and document resolutions;
8. Maintain
sub grant tracking as well as financial files in accordance with the Field
Finance Manual;
9. Process
sub grantee payments and reconcile sub grant financial tracking to general
ledger reports;
10. 1Assist
in sub grant close-outs ensuring that all requirements of the sub grant
agreement have been met and that sub grant funds have been properly settled;
11. Responsible
for ensuring that all sub-grant records in country are in order and
completed;
Other:
1. Conduct
himself/herself both professionally and personally in such a manner as to bring
credit to Mercy Corps and to not jeopardize its humanitarian mission;
2. Other
duties as assigned.
Organizational Learning: As part of Mercy Corps’
agency-wide Organizational Learning Initiative, all team members are
responsible for spending 5% of their work time in formal and/or non-formal
professional learning that benefit Mercy Corps as well as themselves.
Accountability: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: None
Reports Directly To: Country Finance Manager
Accountability: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: None
Reports Directly To: Country Finance Manager
Works Directly With: Finance team members in
Nairobi, All Program staff in Mombasa and support staff in Mombasa and Nairobi
offices.
Knowledge and Experience:
Knowledge and Experience:
- A minimum of
four years of finance experience, including budgeting and grant management
or auditing;
- A university
degree in finance, accounting or a related business field is required and
certification CPA, ACCA is an added advantage;
- Two years work
experience in the Finance Department and working with sub grantees in an
International Non-governmental Organization;
- Good
understanding of major international donor rules and non-profit
accounting;
- Prior
experience with computerized general ledger software;
- Advanced
computer skills in MS Office programs, particularly Excel and Access;
- Strong analytical
skills coupled with a solid understanding of financial and procurement
systems; Prior auditing experience is considered a plus;
- Excellent oral
and written English skills
Success Factors:
- The ability to
interact effectively with international and national personnel is
required;
- A demonstrated
ability to multi-task, meet deadlines and process information in support
of changing program activities is necessary.
- A high
professional standard of finance and procurement ethics as well as the
willingness and ability to enforce compliance with Mercy Corps and donor
policies and procedures is essential.
- The ability to
effectively monitor sub grantee compliance as well as to provide support
and training for sub grantee personnel is critical.
- The Senior
Finance and Grant Officer must be willing to travel to Mercy Corps field
offices, sub grantee’s offices and project sites.
How to Apply
Interested candidates who meet the above required qualifications and experience should submit a cover letter and detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to ke-hrkenya@mercycorps.org on or before Wednesday 28th December, 2016 by 4.00pm.
The email subject line must
clearly indicate the job title and location being applied for.
Applications without an appropriate subject heading will be automatically disqualified.
Applications without an appropriate subject heading will be automatically disqualified.
Please do not attach any
certificates.
Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
NB: Mercy Corps does not
charge any fee at any stage of the recruitment process.