Human Resource Officer
Reports To: HR Manager
Salary: KSH 35,000 - 43,000
As the second in command in
the Human Resource Department, the HRO functions will include but not limited
to:
- Ensuring
compliance with labour legislations,
- processing
insurance claims:- employee injury / accident claims and company property
loss and motor vehicle claims as well as making follow-ups,
- implementation
of HR Policies, SOPs, and manual,
- offering
support to HR Manager’s initiatives on HR Functions-OSHA, WIBA, NITA,
NEMA, training and development of staff, performance management, handling
employee welfare issues, manpower planning and forecasting offering
advice to supervisors, handling employee (Casual and Permanent) queries,
processing of the payroll and
- answering all
questions regarding salaries and wages, production of reliable and
accurate payroll reports and general HR Administration.
Payroll Administration
Data preparation for the
permanent staff payroll; Sales Debits, commissions collection from relevant
persons in accounts, staff absence days and any other deduction and
submitting such data to HR Manager for payroll processing and salary advances.
- Ensuring
preparation of error free payroll preparations for both permanent and
casual employees by ensuring proper capturing of data, benefits or
deductions on the payroll without omission
- Casual payroll
processing and presentation of the complete error free payroll to HR
Manager early enough for approval and to ensure early payment of casuals.
- Statutory
registration of permanent and casual employees Updated attendance register
on daily basis at 8.30am and submit to the HRM
- Update any
deduction and manage deduction list for review by the HRM.
- Prepare a
monthly analysis/summary on casuals’ payroll and present it to HR Manager
for decision making.
- Ensuring all
employees are on payroll, handling monthly payroll adjustments and
forwarding the final summary sheet to HR Manager. Handling of all payroll
complaints and concerns in consultation with the HR Manager.
- Preparation of
relevant correspondences in liaison with Head HR, processing clearance and
communication of such information to relevant parties e.g. banks, Sacco’s,
clients etc. Ensuring final dues are prepared on time for payment and
forwarding to HR Head for approval
Additional Job Duties:
File Management by
maintaining employee confidence and protects payroll operations by keeping
information confidential.
- Update and
harmonize Leave schedules departmentally on weekly basis
- Do inductions,
reference checks, and preparation of contracts for new hires
- Monitor staff
register on lateness, absenteeism and verify attendance reports from HRA
- Enrich
relationship between HR Department and all employees
- Reviewing files
for permanent employees on monthly basis and review casuals records on
daily basis to ensure no details are missing at all times
- Ensure records
for all employees on probation are in place so that their files are
reviewed as they fall due.
- Ensuring all
staff on probation are appraised and performance reports submitted.
- Leave
management – ensuring leave records for all the employees are up-to-date,
leave applications are processed in time. This includes; annual leave,
sick leave, maternity/paternity leave and compassionate leave and off
days.
- Opening
personal files and ensuring all documentation is in place and inducting
new employees into the company. You will also ensure Confirmation of staff
after probation period.
- Employee file
management-Ensuring all employee files are complete, well filed and all
important documents are available. Ensuring all licenses for technical
team are up to date including the doctors files
- Administration
of medical benefits – ensuring all employees are registered with the
inpatient medical scheme and removal of those who have left the company
from the medical records and informing the Head HR for further action.
- Implement
health and safety rules and regulations as may by delegated by the HR
Manager
- Maintaining
accurate information on personnel file.
- Ensure high
integrity of personnel data records
- Fidelity
issues: Ensure any fidelity issue is reported to the management in time
and the matter reported to the police for the police abstract. All
evidence must be documented and the issue reported within 48 hours.
- Follow up
compensation of staff injured whilst working with the company and getting
any official intercompany communication letters from the HRM
- Assist the HRM
the management of Health and Safety, labour issues, and correspondences
- Conduct
inductions, reference checks, preparing contracts for new hires
- Ensuring
preparation of error free payroll for both permanent and casual employees
by ensuring proper capturing of data, benefits or deductions on the
payroll without omission
- Managing
preparation of reports on payroll liabilities by supervising compilation
of timely statutory NSSF, NHIF PAYE, HELB, DIT/ NITA Levy, Insurance,
Sacco, Debits summaries by end of each month payroll
- Develop strong
work ethic and performance culture amongst subordinates and other company
employees.
- Ensuring final
dues are prepared on time for payment and forwarding to HR Manager for
approval
- Any other duty
relating to HR management as may be assigned from time to time by the HR
Manager
Skills, Interest and
Qualifications:
- Three years’
hands-on experience with at least 1 year in management
- A motivated
team player
- People
management skills,
- Knowledge in
compensation, Payroll System, pay structure, leave Schedule and reporting
skills,
- Employment law
and application, standard procedures and general staff matters
- Good spoken and
written communication skills
- Proficient with
basic budget management and calculations.
- Proper planning
and organisational skills
- Problem solving
skills
- A high level of
accuracy and attention to detail
- Ability to
manage your time and meet deadlines
- Honesty and
respect for confidential information.
Education and Qualification
- Post graduate
diploma in Human Resource Management.
- Degree in Human
Resource Management or Business Management
- Member of
Institute of Human Resource management
- Three years’
hands on experience in human resources
How to Apply
If you are up to the challenge, possess the necessary qualification and experience, please send your application and CV quoting the job title on the email Human Resource Officer) to hrmrecruit7@gmail.com before COB Friday 9th December, 2016.
If you are up to the challenge, possess the necessary qualification and experience, please send your application and CV quoting the job title on the email Human Resource Officer) to hrmrecruit7@gmail.com before COB Friday 9th December, 2016.
Female Candidates are highly
encouraged to apply.
Kindly indicate current/last
salary on your CV.
Only candidates short-listed
for interview will be contacted.