Finance & Administration
Manager -
Jewelry Industry
Location: Ngong Road, Nairobi.
Our client, a producer of innovative, handcrafted jewelry and accessories from sustainable materials, is looking for Finance & Administration Manager to join their company.
Location: Ngong Road, Nairobi.
Our client, a producer of innovative, handcrafted jewelry and accessories from sustainable materials, is looking for Finance & Administration Manager to join their company.
Reports
to: CEO,
Finance Director and Managing Director
Contract Level: Standard,
Full-time
Role: This position holder
will analyze every day financial activities and subsequently provide advice and
guidance to upper management on future financial plans.
They will also be responsible
for the efficient running of the office by providing administrative support.
Responsibilities include but not limited to:
Accountancy and Financial Management
Responsibilities include but not limited to:
Accountancy and Financial Management
- Process
Accounts payable, prepare payment vouchers, process online payments and
record payments.
- Manage the
installation and maintenance of accounting records to show receipts and
expenditure.
- Provide regular
creditor reports
- Liaise with
Accounts receivable manager to ensure all debtor invoices are sent out in
a timely manner and follow up on and maintain expected payment dates.
- Manage bank and
cash reconciliations.
- Prepare
Accruals as required.
- Maintain asset
register and depreciation schedule.
- Support
preparation of financial reports, annual audits and tax audits
- Review
financial statements with management personnel
- Coordinate
preparation of external audit materials and external financial reporting.
Budget and Management
Reporting
- Assist in
preparation of management reports and actual against business plan and
budget as required.
- Provide
management reporting to Finance Director
- Prepare weekly
cash flow forecasts and assist in cash flow management process.
Grants Management and
Compliance
- Preparation of
financial reports to management and partners in a timely manner
- Involvement in
budget proposal development
- Participation
in grants opening/ closure meetings
- Inform the
Directors of any information/activity that impacts the grant financial
status
Internal Audit function
- Manage the
internal audit function within the organization
- Ensure that all
controls in place are being adhered to.
- Act as a focal
point for external audit engagement.
- Preparing
reports to highlight issues and problems and distributing the reports to
the relevant people.
- Assessing how
well the business is complying to rules and regulations and informing
management whether any issues need addressing.
- Researching and
assessing how well risk management processes are working and recording the
results using software such as Microsoft Word and Excel.
Payroll Management
- Preparation and
review of monthly payroll for correctness and completeness.
- Produce and
Issue pay slips.
- Maintain all
payroll records.
- Process and
maintain all leave records and accruals.
- Prepare and
process all statutory deductions in a timely manner
- Prepare yearly
payroll summaries and reconcile with statutory tax deductions (PAYE, NSSF,
NHIF)
- Support all
other employer payroll related activities.
Office and Administration
Management
- Oversee and
supervise the administrative function of the organization including
reception, property/facility management, safety of the work environment,
and provision of furnishings and equipment necessary for effective
operations.
- Oversee the
management of all leases, contracts and other financial commitments.
- To ensure the
overall smooth running of the Company’s internal administration and its
cost-effectiveness.
- Track and
monitor resource needs and other material needs for carrying out
administration tasks in the organization.
- Monitor all
legislation relevant to the organization (employment standards,
occupational health and safety, human rights, etc.) and all regulations on
professional certification to ensure that the organization is compliant.
Experience and Qualifications
- Degree in
Finance, Accounting or economics.
- Professional
qualifications such as CPA/CFA/ACCA or similar will be an added advantage
- Successful
track record of managing operations and financial and management
accounting.
- Experience of
managing staff and associated employment issues
- Previous
experience in the financial and administrative operations [desirable, not
essential]
Knowledge, Skills and
Competencies
- Excellent
problem-solving skills
- Excellent
planner and strategic thinker.
- Excellent risk
management and cost control skills.
- Ability to take
responsibility for decisions made and to learn from the outturn
- Ability to
deliver timely results despite obstacles and limited resources.
- A strong grasp
of all relevant legislation and of how it applies to the role.
- Commercial
acumen and ability to think creatively.
- Excellent
advocacy, presentation and communication skills.
- Good
understanding of relevant IT systems.
- Excellent
negotiation and relationship management skills.
Personal Style and Behaviour
- Self-motivation,
a strong work ethic and enthusiasm for change.
- Understanding
and interest in the arts and cultural sector.
- Committed to a
positive approach to equality of opportunity and community engagement.
- A positive,
communicative personality that engenders confidence in others.
- A keen interest
in satisfying internal and external customers.
- A supportive
and open line-manager and colleague.
Deadline: Interested parties should send their
online applications on or before 6th January 2017
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
*The Company is an equal opportunity, anti-corruption, and affirmative action employer.