International Rescue Committee (IRC)
Senior Field Coordinator – Kakuma
Sector: Program
Management
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Job Purpose / Objective: The Senior Field Coordinator leads IRCs response in the
Kakuma Field Site and is responsible for supporting, coordinating and
supervising timely and high-quality program implementation, with a specific
focus in ensuring effective functionality of all the support functions of the
program.
The Senior Field Coordinator provides
supervision and leadership to both program and operational teams in the field
site, ensuring adherence to agreed work plans and reporting schedules as well
as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain,
Security and ICT.
The Senior Field Coordinator will be
responsible for grant management and reporting.
The Senior Field Coordinator will be
responsible for direct supervision and monitoring Human Resources,
Administration, Logistics, Finance and all program functions to ensure strict
compliance to all IRC procedures/policies.
The Senior Field Coordinator will
oversee day to day management of Staff Safety and security during all phases of
field operations.
The Senior Field Coordinator works in
close coordination with the Country Director, Deputy Director Programs,
Technical Coordinators, Finance Controller, Senior HR Coordinator and SC
Coordinator to ensure that programmatic and operational strategies are
implemented in the field site.
The Senior Field Coordinator will
from time to time represent the IRC Kakuma program in various
coordination forums.
The Senior Field Coordinator reports
to the Deputy Director Operations and will be responsible for the following.
Responsibilities and specific tasks:
Program Management
·
Oversee the day-to-day implementation
of all programs in the field site, providing constructive supervision to the
program managers to implement, monitor and evaluate work plans and monitoring
&evaluation mechanisms as agreed with the Deputy Director Programs.
·
In close collaboration with relevant
Technical Coordinator(s), lead the field-based teams in the development of new
proposals and initiatives for the Kakuma field site in accordance with the
country program strategic plan and IRC program framework.
·
Participate in the development of
budgets for program proposals in conjunction with the grants and finance
departments.
Grants Management and Reporting
·
In close coordination with the Grants
department and the relevant Technical Coordinator(s), lead field-level Grants
Opening, Mid-Term and Closing meetings.
·
Review operational aspects of
internal and external reports from the field site and ensure timely submission
as required
·
Lead review of Budget vs. Actual
expenditure on a monthly basis with staff, ensuring timely and accurate
feedback to the relevant Technical Coordinator(s) and the Grants, Finance and
Supply Chain departments.
·
In collaboration with the Technical
Coordinator(s) address any over/under expenditure issues through jointly
developed corrective plans.
Monitoring & Evaluation
·
Ensure appropriate M&E activities
are carried out regularly by program staff in all sectors (data collection
& analysis, monitoring of project progress against established work plans,
monitoring of established indicators and utilization of results to inform
program (re-)design);
Support in Identifying gaps in M&E systems and make recommendations for improvements;
Support in Identifying gaps in M&E systems and make recommendations for improvements;
Strategic Planning
·
Support the integration of program
activities to create coherent, quality and complimentary programming; Specific
focus to ensure strong integration of program support functions with direct
program related activities
·
Participate in workshops at field
level to establish and monitor annual operating plans for the strategic plan;
·
Ensure that all project activities
are consistent with established best practices and IRC’s Program Framework
principles.
Human Resource Management
·
Maintain open and professional
relations with team members, promoting a strong team spirit and providing
oversight and guidance to enable staff to successfully perform in their
positions.
·
Ensure all staff in the field site
know and understand IRCs Global and in-country HR Policies and the IRC Way
Standards for professional Conduct.
·
Document and address breaches of
policy and disciplinary issues in coordination with the Senior HR Coordinator
in a professional manner and in line with the letter and spirit of the relevant
policy.
·
Ensure the Performance Management
cycle is implemented and documented timely for all staff in the field site.
·
Ensure feedback from technical
coordinators is sought and incorporated in performance management cycles of
program managers and heads of department, including but not limited to
technical performance and capacity building needs.
·
Provide direct supervision to the
field site’s HR lead, ensuring recruitment, staff orientation, and payroll
preparation, leave management and exit management processes are carried out
timely and in line with relevant policies and procedures.
·
Ensure that staff have capacity
development plans in place based on documented capacity needs assessments
exercise.
·
Work with the appropriate technical
resource (for example the Technical Coordinators) to achieve this
Finance and Supply Chain and ICT Management
·
In close coordination with the
Finance department, lead the development and management of annual,
comprehensive and inclusive field operating budgets.
·
Oversee the financial management of
field office operations by the Program Managers, and the Finance staff, including
cash management, issuing and tracking advances, ensuring complete and correct
use of all finance forms; timely notice to Nairobi of cash transfer needs;
·
Ensure proper financial, supply chain
and ICT management systems and control mechanisms are in place and adhered to
in line with the IRC’s global and in-country finance and supply chain policies.
·
Oversee the carrying out of supply
chain support operations by Kakumasupply chain staff, including procurement
(both local and through Nairobi), stock management, asset management, vehicle
operations, equipment maintenance and repair (including communications and
computer equipment);
·
Provide supervision and leadership to
the field site’s finance and supply chain teams.
·
Review and ensure timely submission
of monthly and annual finance and supply chain reports from the field site as
required.
Security Management
·
Act as IRCs Security Focal Point for
the field site.
·
Ensure all staff in the field site
know and understand IRC Kakuma‘s security regulations; Document and address
breaches of policy and disciplinary issues in coordination with the Security
Manager.
·
Monitor the Kakuma security
situation, attend security meetings and inform the Security Manager, and SMT
where appropriate, of developments through submission of accurate weekly and
–where needed- ad-hoc security and incident reports.
·
Participate in the review and update
of the country Security Management Plan.
·
Assist the Security Manager in
developing field specific Contingency Plans, Medevac, Evacuation Plans and
SOPs.
·
Assist the Security Manager with
developing training plans for staff and conducting trainings.
Representation and Coordination
·
Represent the IRC with local
government authorities (administrative, sectoral and security officials),
non-state actors, UN agencies, NGOs, and donors at the field site level. Engage
and or delegate to program staff for sector representation as appropriate.
·
Represent the IRC with beneficiaries
and communities to encourage accountability to those we serve
·
Upon request by the Senior Management
Team, organize and facilitate field visits for stakeholders interested in IRC’s
Kakuma response.
·
Coordinate IRC program activities
with relevant officials and other humanitarian agencies;
·
Assist in the preparation of regular
reports to keep partners and stakeholders informed of IRC’s activities;
Key Result Areas
·
Strategic Leadership in effective
program design and implementation, grant compliance with key focus on the IRC
Country Strategic Plan and the IRC Global Program Framework.
·
Effective representation of the IRC
in key forums (GoK, Partners, stake holder, donor) articulating IRC
programming, country strategies and seeking to strengthen
coordination/partnerships.
·
Continuously monitoring and analysis
of the Humanitarian situation/context of Turkana County to inform on strategic
design of the IRC programming.
·
Continuously monitoring and analyzing
the safety and security situation within the County that would inform on
development of contextual Advisories and SOPs that would ensure staff safety
during all IRC operations.
·
Optimal and effective resource
utilization in the overall IRC operations through implementation approaches in
both programming and operations
·
Contribute towards development of the
IRC policies, procedures and ensure adherence and compliance by all field staff
Required Qualifications:
·
Graduate degree in Development
Studies, International Relations or similar OR relevant technical qualification
(Health, Engineering, Livelihood, Gender etc) preferred.
·
At least 5 years experience of
implementing multi-sectorial humanitarian relief or development projects in
Africa or similar context preferred.
Required Experience & Competencies:
·
Experience of working in complex
emergency settings implementing and managing either Primary Health, WASH, GBV,
Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee settings.
·
Knowledge of and experience in
working with and coordinating with international and national partner
organizations.
·
Experience managing a UNICEF,
PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added advantage
·
Excellent written and oral
communication skills
·
Budget development, and strong
budget management experience
·
Excellent org. skills with
demonstrated ability to manage large amounts of information and prioritize work
·
Good security management skills
preferred.
·
Good working knowledge of
communications systems (satellite communications, VHF and HF radio) preferred.
·
Good working knowledge of computer
software: MS Word, Excel & email applications required; MS Access, Project
& GIS preferred.
Personal Characteristics:
·
Strong sense of personal integrity.
·
Attention to detail.
·
Strong supervisory skills.
·
Ability to multi-task.
·
Good interpersonal and communication
skills.
·
Team spirit and problem solving
abilities.
·
Willingness to live and productively
work in insecure, unstable and/or harsh environments
·
Flexibility and adaptability
·
Desire to learn
·
Cultural sensitivity
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status, disability or any other characteristic protected by applicable
law.
If you need assistance in the
application or hiring process to accommodate a disability, you may request an
accommodation at any time. Please contact Talent Acquisitions at
IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable
accommodations to qualified applicants and employees with a known disability.
Disclaimer: Please
take note that International Rescue Committee (IRC) does not ask for any fees
in connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel:
+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.