International Organization for Migration (IOM)
Position Title: Program Assistant (Data Analyst and Reporting)
Vacancy No: IOMRONBO/SVN/001/2016
Duty Station: Nairobi,
Kenya
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short Term Contract (9 Months, with possibility of
extension)
Estimated Start Date: As soon as possible
Closing Date: November
27, 2016
It does so by providing services and
advice to governments and migrants.
Context: Under
the overall supervision of the Regional Director and the Head of IOM Kenya
Country office, and the direct supervision of the Regional Mixed Migration
Project Coordinator, the incumbent will assist in the implementation of
activities of the regional Mixed Migration Programme, and serve as focal point
for reporting, administration, and finance.
Core Functions / Responsibilities:
1.
Assist in the technical and
administrative implementation of the Mixed Migration Programme;
2.
Provide support for the overall
management and administration of the mixed migration programme including:
awareness raising, outreach, advocacy, capacity building and regional
cooperation finances, data, and progress reports;
3.
Maintain the project-related
correspondence and progress, technical reports, visibility and communication
material and other relevant background documents;
4.
Maintain updates and compiles project
documentation, including payment request and similar routine project
documentation both for the project and to assist the Project Officer in the
commission of their duties;
5.
Establish linkages and liaison with
partner agencies and ministries, relevant to the project as directed;
6.
Organize and arrange regional
conferences and/or training sessions related to mixed migration;
7.
Prepare progress reports including
financial reports on projects activities;
8.
Monitor status of project, compile,
summarize and present information/data on activities and produce reports on a
regular basis;
9.
Assist in maintaining project
administration systems as established by the project officer, including support
to field-based staff with administrative / finance / logistical matters;
10.
Arrange departmental meetings, taking
minutes in meetings and provide relevant documentation for the meetings;
11.
Prepare Travel Authorisations (TA)and
follow up requests for security clearance for the MM staff and external
consultants as required;
12.
Follow up and/or prepare payment
requests and purchase requisition forms (PRFs) for authorization and
coordinate/follow up with COS and finance for payments;
13.
Ensures and maintain log book for
timely dispatch of Payment Requests and Purchase requisitions form(PRFs) as
directed;
14.
Request for project materials and
equipment and follow up with the procurement office for delivery and ensure
dispatch as required;
15.
Assist in the preparation of monthly
reports financial and narrative;
16.
Support the development of data
collection tools and methodologies;
17.
Design specific questionnaires for
mixed migration research topics and issues;
18.
In collaboration with others, support
the Migration Response Center Data Collection System.
19.
Identify, acquire, load, clean and
manage data through tailored spreadsheets, templates and databases including
monitoring of the registration database;
20.
Analyse and resolve instances of data
duplication or error;
21.
Transform, validate, and model data
with the purpose of understanding the data best suited to address given
questions;
22.
Explore and apply new data
visualization techniques to increase insight and visibility to data trends and
associated policy-related opportunities, challenges and priorities;
23.
Develop comparatives graphs and
reports informing OCVP comparative reports and trend analysis;
24.
Perform any other related task as may
be assigned.
Required Qualifications and Experience
Education
·
First level Degree or Diploma in IT,
Business Administration.
·
Minimum four (4) years of experience
in related field
·
Previous work experience with an
International Organization and NGOs dealing with refugees would be a strong
advantage.
·
Strong communication, organizational
and interpersonal relationship skills;
·
Hard working, good team player,
dedicated, ability to monitor and follow up pending matters
·
Ability to meet deadlines and work
under pressure with minimum supervision
·
IOM Functional competencies required:
effective communicator, successful negotiator, creative analytical thinker.
·
Active learner, team player and cross
cultural facilitator
·
Advanced knowledge of Microsoft
Office and internet applications, Microsoft Outlook, Access and PowerPoint
·
Advanced knowledge of mobile data
collection especially ODK and KOBO
·
Experience in using software programs
such as Excel, STATA, SPSS and SAS for data analysis;
·
Basic knowledge of GIS tools and
relational databases( e.g. SQL Server-Spatial);
Experience
·
Previous experience in relevant
profession such as public information, administration, logistics, or project
administration preferred.
·
Previous experience with UN and
International Agencies, International and Local NGOs preferred.
·
Strong knowledge of computer
applications, especially MS Word, Excel, Outlook and Access.
Languages
·
Excellent command of spoken and
written English and Kiswahili.
·
Knowledge of French and/or Arabic or
Somalia is an advantage
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives
constructive criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Leadership and Negotiation –
Convinces others to share resources
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Other
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment and
verification of residency, visa and authorizations by the concerned Government,
where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
How to Apply:
Submit cover letter and CV, including
daytime telephone and e-mail contact to:
Regional Office of the International
Organization for Migration (IOM), Nairobi,
Human Resources Department,
send via e-mail to
ronairobihrdrec@iom.int
Closing Date: 27 November, 2016
Only Shortlisted Applicants will be
contacted.
NOTE
NO FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM
is committed to a diverse and inclusive environment. Internal candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.
