Procurement Coordinator Job in Kenya

Our client in the water engineering business, an equal opportunity employer is filling the position of a Procurement Coordinator whose details are described below.
Reporting: Managing Director
Liaison: Sales, Finance & Administration Departments
Job summary: The holder of this position shall be responsible for purchases, issuance of requested materials by the technical department and stock management in the store.
Principal duties and responsibility

·         Be responsible for the overall function of the store
·         Use the computerised the procurement system to track down all stocks in and out on real time
·         Track stock out levels and do requisitions in a timely manner.
·         Carry out stock taking at the end of every month for both the store and the workshop and report the same to management
·         Ensure that all purchases and stock requests are approved by your supervisor.
·         Receive and process requisition from the sales department for project materials
·         Prepare purchase orders to replenish stocks to  optimum levels

·         Ensure to qualify suppliers based on quality supplies, price effectiveness and efficient deliveries
·         Ensure to have  a good relationship with suppliers and  negotiate for a suitable credit facility
·         Make orders and collect them from suppliers at least two days before departure of the truck to ensure no delays
·         Receive faulty equipments, take record of the circumstances that  lead to the fault and seek approval from your supervisor before replacing them
·         Receive and record all client equipments meant for repair and label them.
·         Ensure that all the store items are well labelled and organised
·         Ensure a real time data entry of all goods received from suppliers and all goods issued.
·         Prepare delivery notes for the technical department in copies
·         File all the paper works in the store in an orderly and presentable manner
·         You will be in-charge of preparing documentations for imports and clearing the same on arrival
·         Work  as a team with an assistant to ensure efficiency of the procurement process
·         Any other duties as may be prescribed from time to time by your supervisor
Competencies and abilities
·         Posses at least a diploma in Procurement
·         At least 3 years experience working with procurement systems
·         Computer literacy and hands on experience is a MUST
·         Has good interpersonal skills
·         Can relate well with people of all levels
·         High Integrity
Interested and qualified candidates are invited to submit their cover letter and detailed CV to, clearly stating the job you are applying for in the Email subject.
Closing date for application is 23rd November, 2016
Only shortlisted candidates will be contacted