International Organization for Migration (IOM)
Position Title: Dispatcher / Messenger
Vacancy No: IOMKE/SVN/087/2016
Duty Station: Nairobi,
Kenya
Classification: General Service Staff, Grade G2
Type of Appointment: 6 Months Special Short Term Contract, with possibility of
extension
Estimated Start Date: As soon as possible
Closing Date: 29
November, 2016
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.
Context: Under
the general supervision of the Migration Health Physician (International) in
MHAC Nairobi, the direct supervision of the Data Processing Assistant and in
coordination with the Migration Health Processing Officer.
Core Functions / Responsibilities:
1.
Dispatching of files and documents
to/from MHAC and designated laboratory/hospital, maintaining due
confidentiality.
2.
Providing clerical support in
preparing various technical documents/lists, and photocopying medical reports
and labeling mail/samples, etc.
3.
Assisting the Migration Health
processing team other medical personnel in maintaining an organized flow of
applicants throughout the health assessment process.
4.
Any other related duties, which may
be assigned by the Migration Health processing team
Required Qualifications and Experience
Education
·
Completed University degree from an
accredited institution in Arts, Social Sciences or other related studies; or
·
High school certificate and 2 years
of relevant professional experience
Experience
·
Prior experience in assisting with
IOM migration health assessment operations or as a messenger with other
agencies is required.
·
Previous working experience with NGOs
or international organizations will be an added advantage
·
Mature individual, able to work
independently, effectively and harmoniously with colleagues from varied
cultures and professional backgrounds at all levels.
·
Computer literate on Microsoft Word,
Excel, Outlook and Access
Languages
·
Excellent command of spoken and
written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Follows all relevant
procedures, processes and policies
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
Technical
·
Effectively applies knowledge of
health issues in execution of responsibilities at appropriate level
·
Maintain confidentiality and
discretion in appropriate areas of work
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment (upon
notification in writing to the candidate) and verification of residency, visa
and authorizations by the concerned Government, where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
Position Title: Program Assistant (Data Analyst and Reporting)
Vacancy No: IOMRONBO/SVN/001/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short Term Contract (9 Months, with possibility of
extension)
Estimated Start Date: As soon as possible
Closing Date: November 27, 2016
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and
advice to governments and migrants.
Context: Under
the overall supervision of the Regional Director and the Head of IOM Kenya
Country office, and the direct supervision of the Regional Mixed Migration
Project Coordinator, the incumbent will assist in the implementation of
activities of the regional Mixed Migration Programme, and serve as focal point
for reporting, administration, and finance.
Core Functions / Responsibilities:
1. Assist in the technical and administrative implementation
of the Mixed Migration Programme;
2. Provide support for the overall management and
administration of the mixed migration programme including: awareness raising,
outreach, advocacy, capacity building and regional cooperation finances, data,
and progress reports;
3. Maintain the project-related correspondence and progress,
technical reports, visibility and communication material and other relevant
background documents;
4. Maintain updates and compiles project documentation,
including payment request and similar routine project documentation both for
the project and to assist the Project Officer in the commission of their
duties;
5. Establish linkages and liaison with partner agencies and
ministries, relevant to the project as directed;
6. Organize and arrange regional conferences and/or training
sessions related to mixed migration;
7. Prepare progress reports including financial reports on
projects activities;
8. Monitor status of project, compile, summarize and present
information/data on activities and produce reports on a regular basis;
9. Assist in maintaining project administration systems as
established by the project officer, including support to field-based staff with
administrative / finance / logistical matters;
10. Arrange departmental meetings, taking minutes in meetings
and provide relevant documentation for the meetings;
11. Prepare Travel Authorisations (TA)and follow up requests
for security clearance for the MM staff and external consultants as required;
12. Follow up and/or prepare payment requests and purchase
requisition forms (PRFs) for authorization and coordinate/follow up with COS
and finance for payments;
13. Ensures and maintain log book for timely dispatch of
Payment Requests and Purchase requisitions form(PRFs) as directed;
14. Request for project materials and equipment and follow up
with the procurement office for delivery and ensure dispatch as required;
15. Assist in the preparation of monthly reports financial and
narrative;
16. Support the development of data collection tools and
methodologies;
17. Design specific questionnaires for mixed migration research
topics and issues;
18. In collaboration with others, support the Migration
Response Center Data Collection System.
19. Identify, acquire, load, clean and manage data through
tailored spreadsheets, templates and databases including monitoring of the
registration database;
20. Analyse and resolve instances of data duplication or
error;
21. Transform, validate, and model data with the purpose of
understanding the data best suited to address given questions;
22. Explore and apply new data visualization techniques to
increase insight and visibility to data trends and associated policy-related
opportunities, challenges and priorities;
23. Develop comparatives graphs and reports informing OCVP
comparative reports and trend analysis;
24. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
·
First level Degree or Diploma in IT,
Business Administration.
·
Minimum four (4) years of experience
in related field
·
Previous work experience with an
International Organization and NGOs dealing with refugees would be a strong
advantage.
·
Strong communication, organizational
and interpersonal relationship skills;
·
Hard working, good team player,
dedicated, ability to monitor and follow up pending matters
·
Ability to meet deadlines and work
under pressure with minimum supervision
·
IOM Functional competencies required:
effective communicator, successful negotiator, creative analytical thinker.
·
Active learner, team player and cross
cultural facilitator
·
Advanced knowledge of Microsoft
Office and internet applications, Microsoft Outlook, Access and PowerPoint
·
Advanced knowledge of mobile data
collection especially ODK and KOBO
·
Experience in using software programs
such as Excel, STATA, SPSS and SAS for data analysis;
·
Basic knowledge of GIS tools and
relational databases( e.g. SQL Server-Spatial);
Experience
·
Previous experience in relevant
profession such as public information, administration, logistics, or project
administration preferred.
·
Previous experience with UN and
International Agencies, International and Local NGOs preferred.
·
Strong knowledge of computer
applications, especially MS Word, Excel, Outlook and Access.
Languages
·
Excellent command of spoken and
written English and Kiswahili.
·
Knowledge of French and/or Arabic or
Somalia is an advantage
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives
constructive criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Leadership and Negotiation –
Convinces others to share resources
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Other
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment and
verification of residency, visa and authorizations by the concerned Government,
where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
Position Title: Customer Care Assistant
2 Posts
Vacancy No: IOMKE/SVN/086/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G3
Type of Appointment: 6 Months Special Short Term Contract, with possibility of
extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services
and advice to governments and migrants.
Context: Under
the overall supervision of the Head of the IOM Migration Health Assessment
Center (MHAC) Nairobi and the direct supervision of the Migration Health
Processing Officer, the incumbent will be responsible for performing routine
administrative functions such as switchboard operations, handling inquiries and
providing refugee/immigrant assistance as maybe necessary.
Core Functions / Responsibilities:
1. Operates the switchboard, places and receives telephone
calls.
2. Provides accurate information and answers to telephone or
walk-in queries from applicants regarding their schedules and directing them,
as required.
3. Screens and ushers visitors and applicants.
4. Consults with the Data Processing Assistant and Nurses in
order to obtain the necessary information and to accurately provide information
and answers to customer queries.
5. Maintains confidentiality of health data and other
personal information related to the migration health status of applicants.
6. Issues migration health appointments to applicants in
accordance with the schedule provided by the Data Processing Assistant.
7. Ensures that reception area is well organized and
presentable at all times.
8. Records and distributes incoming and outgoing
correspondence/faxes.
9. Any other related duties, which may be assigned by the
Migration Health Processing Officer.
Required Qualifications and Experience
Education
·
Completed University degree in
Business Management, Secretarial studies or other related studies with 1 year of
relevant professional experience or;
·
High School Certificate with 3 years
of relevant professional experience.
Experience
·
Previous customer service experience
is desired.
·
Minimum three years of relevant
experience in private sector/UN agencies/NGOs/IOs;
·
Previous work experience in a
hospital setting/medical institution dealing with migrants is an added
advantage.
·
Ability to pay attention to details
and work under pressure and meet deadlines with minimum supervision;
·
Willingness to learn and be flexible
with work hours.
·
Strong communication, customer
service and interpersonal relationship skills;
·
High level of computer literacy,
especially MS Word, Outlook, Excel and Access.
Languages: Excellent command of spoken and written English and
Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives
constructive criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Technical
·
Effectively applies knowledge of
health issues in execution of responsibilities at appropriate level
·
Maintain confidentiality and
discretion in appropriate areas of work
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment (upon
notification in writing to the candidate) and verification of residency, visa
and authorizations by the concerned Government, where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
Position Title: Nurse II
6 Posts
Vacancy No: IOMKE/SVN/088/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G4
Type of Appointment: 9 Months Special Short Term Contract, with possibility of
extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services
and advice to governments and migrants.
Context: Under
the overall supervision of the Head of IOM Migration Health Assessment Centre,
and under the direct supervision of the Chief Nurse at the IOM Migration Health
Assessment Center (MHAC), the incumbent will be responsible for performing
required routine clinical tasks/procedures in connection with the health
assessment and treatment to ensure that identified refugees and migrants are
medically fit to migrate in accordance with the medical/health requirements of
the receiving countries.
The incumbent is assigned to
different MHD units in Nairobi such as – MHAC, UK Tuberculosis Program and the
Transit Center (TC) and other locations within Nairobi as may be identified.
Core Functions / Responsibilities:
1. Performs routine clinical tasks required by the Migration
Health Physician during Migration Health Assessments, in particular: taking and
recording medical history, performing anthropometrics, visual acuity and vital
signs measurements.
2. Compiles medical records, files, charts, X-ray films,
decoded laboratory results prior to physical examination for doctor’s use.
3. Authenticates the identity of refugee/migrant, as may be
requested, prior to clinical or radiology examinations.
4. Assists and provides directions to clients of medical
facilities – i.e.: doctor’s office, lab, radiology offices.
5. As a duty Nurse, triage, coordinates work and ensure
client flow during physical examination
6. Assists the MHP during actual physical examinations.
7. Administers prescriptions/recommendations ordered by the
Migration Health Physicians, including application of appropriate treatment.
8. Prepares, install or sterilizes medical equipment needed
for medical examination.
9. Monitors and reports expiration dates of drugs and
medicines and refers to the Pharmacist for disposal.
10. Performs pre-departure medical checks, surveillance and
administers treatment, including vaccination jabs as required for travelling
refugees/migrants
11. Prepares a report on therapeutic procedures administered
to migrants, in accordance with the requirements of resettlement countries
12. Monitors progress of medical cases and implements
follow-up procedure; arrange further examination and health counseling as may
be required.
13. Participates in field missions, in out of duty stations
and acts as nurse escort of medical cases.
14. Maintains confidentiality of information and collaborative
relationship with clients, partners and health professionals.
15. Prepares monthly reports
16. Provide health orientation/information education to
individual patients or groups of refugees
17. Assists in the preparation of health certificates in
coordination with the Data Processing Assistants
18. Administer first aid treatment as may be necessary
19. Identify and inform Head of MHAC Nairobi of infectious
diseases and administer preventive action as soon as possible.
20. Date entry of client/applicant information for both UKTB
Global Software if he/she is assigned in UKTB and Mimosa at MHAC
21. Prepare, sign and issue certificates to UK applicants when
she/he is assigned in UKTB
22. Raising Payment Coupons for additional tests/treatment as
requested by the MHP.
23. Administer vaccinations to applicants according to the
requirements/indications of the respective resettlement countries and maintain
cold chain.
24. Under the supervision of head of UKTB refers
cases/applicants for additional TB investigations and/or treatment and
counseling when it is required.
25. Performs any other duties that may be assigned from time
to time
Required Qualifications and Experience
Education
·
Completed University degree in
Nursing from an accredited institution with a valid Nursing Council of Kenya
(NCK) Practice License as a Registered Nurse and 2 years of relevant
professional experience or;
·
High School certificate with Diploma
in Nursing from an accredited institution with a valid Nursing Council of Kenya
(NCK) Practice License as a Registered Nurse and 4 years of relevant
professional experience.
Experience
·
Mandatory work experience in Clinical
Nursing.
·
Mature individual, able to work
independently, effectively and harmoniously with colleagues from varied
cultures and professional backgrounds at all levels.
·
Capable of working under stressful
and difficult conditions.
·
Demonstrated ability to maintain
accuracy and confidentiality in performing responsibilities.
·
Training and experience in TB, STDs,
other communicable diseases and migration health is considered an asset.
·
Previous work experience with an
international organization and NGOs dealing with refugees would be strong
advantage.
·
Computer literate on Microsoft Word,
Excel, Outlook and Access
Languages: Excellent command of spoken and written English and
Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives
constructive criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Technical
·
Effectively applies knowledge of
health issues in execution of responsibilities at appropriate level
·
Maintain confidentiality and
discretion in appropriate areas of work
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment (upon
notification in writing to the candidate) and verification of residency, visa
and authorizations by the concerned Government, where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
Position Title: Data Processing Clerk
Vacancy No: IOMKE/SVN/085/2016
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G3
Type of Appointment: 6 Months Special Short Term Contract, with possibility of
extension
Estimated Start Date: As soon as possible
Closing Date: 29 November, 2016
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services
and advice to governments and migrants.
Context: Under
the overall supervision of the Regional Health Assessments Coordinator for Sub-
Saharan Africa and the direct supervision of the Head of Data Processing and
Mobile Unit, the incumbent will gather data, encode, maintain, update required
information accurately in the MHD Databases, as well as generating reports and
coordinating processes and procedures with relevant units within and outside
MRF Nairobi.
Core Functions / Responsibilities:
1. Print DS forms from either hard copies or on PDF for
transmission for new approvals and re-medicals.
2. Assist in data entry of DS forms including to MiMOSA when
required.
3. Data reconciliation, data quality control and timely
reporting including CDC TB indicators for the TB Treatment Module.
4. Encoding of data and information, update the PDMS
database, and generate regular and ad-hoc reports
5. Maintain and update the Incidents and Events Databases.
6. Coordinate with responsible colleague the timely updating
of the quality control of all X-ray re-reading reports in databases and
generate monthly reports.
7. Update MiMOSA for “mailout” of cleared DS forms that are
returned to RSC and generate the related list
8. To verify data entry of Canadian, Australian in eMedical
and in MIMOSA.
9. To enter data from all other resettlement countries
including UK gateway and other resettlement countries in MIMOSA.
10. To enter PDMS report in MIMOSA
11. Perform any other related duties that may be assigned from
time to time
Required Qualifications and Experience
Education
·
Completed University degree in
Information Technology or other related studies and 1 year of relevant
professional experience or;
·
High School Certificate with Diploma
in Information Technology or other related studies with 3 years of relevant
professional experience.
Experience
·
Professional experience in data
encoding and reporting, data capturing and data management especially in
health/clinical setting.
·
Knowledge in data processing and
analysis especially SPSS, SQL and Access
·
Knowledge of programming is an
advantage
·
Good writing skill desirable
·
Good knowledge of IOM system (Mimosa)
and other data management systems a plus.
Languages: Excellent command of spoken and written English and
Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives constructive
criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Technical
·
Effectively applies knowledge of
health issues in execution of responsibilities at appropriate level
·
Maintain confidentiality and
discretion in appropriate areas of work
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment (upon
notification in writing to the candidate) and verification of residency, visa
and authorizations by the concerned Government, where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
How to apply:
Submit cover letter and CV, including
daytime telephone and e-mail contact to:
International Organization for
Migration (IOM),
Human Resources Department,
send via e-mail to hrnairobi@iom.int
Closing Date: 29th November, 2016
Only Shortlisted Applicants will be
contacted.
NOTE
NO FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM is committed to a diverse and inclusive environment.
Internal candidates are eligible to apply to this vacancy. For the purpose of
the vacancy, internal candidates are considered as first-tier candidates.
