International Organization for Migration (IOM)
Position Title: Data Processing Clerk
Vacancy No: IOMKE/SVN/085/2016
Duty Station: Nairobi,
Kenya
Classification: General Service Staff, Grade G3
Type of Appointment: 6 Months Special Short Term Contract, with possibility of
extension
Estimated Start Date: As soon as possible
Closing Date: 29
November, 2016
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental partners.
Context: Under
the overall supervision of the Regional Health Assessments Coordinator for Sub-
Saharan Africa and the direct supervision of the Head of Data Processing and
Mobile Unit, the incumbent will gather data, encode, maintain, update required
information accurately in the MHD Databases, as well as generating reports and
coordinating processes and procedures with relevant units within and outside
MRF Nairobi.
Core Functions / Responsibilities:
1.
Print DS forms from either hard
copies or on PDF for transmission for new approvals and re-medicals.
2.
Assist in data entry of DS forms
including to MiMOSA when required.
3.
Data reconciliation, data quality
control and timely reporting including CDC TB indicators for the TB Treatment
Module.
4.
Encoding of data and information,
update the PDMS database, and generate regular and ad-hoc reports
5.
Maintain and update the Incidents and
Events Databases.
6.
Coordinate with responsible colleague
the timely updating of the quality control of all X-ray re-reading reports in
databases and generate monthly reports.
7.
Update MiMOSA for “mailout” of
cleared DS forms that are returned to RSC and generate the related list
8.
To verify data entry of Canadian,
Australian in eMedical and in MIMOSA.
9.
To enter data from all other
resettlement countries including UK gateway and other resettlement countries in
MIMOSA.
10.
To enter PDMS report in MIMOSA
11.
Perform any other related duties that
may be assigned from time to time
Required Qualifications and Experience
Education
·
Completed University degree in
Information Technology or other related studies and 1 year of relevant
professional experience or;
·
High School Certificate with Diploma
in Information Technology or other related studies with 3 years of relevant
professional experience.
Experience
·
Professional experience in data
encoding and reporting, data capturing and data management especially in
health/clinical setting.
·
Knowledge in data processing and
analysis especially SPSS, SQL and Access
·
Knowledge of programming is an
advantage
·
Good writing skill desirable
·
Good knowledge of IOM system (Mimosa)
and other data management systems a plus.
Languages: Excellent
command of spoken and written English and Kiswahili.
Required Competencies
Behavioural
The incumbent is expected to
demonstrate the following competencies:
·
Accountability- Accepts and gives
constructive criticism
·
Client Orientation- Identifies the
immediate and peripheral clients of own work
·
Continuous Learning- Contributes to
colleagues’ learning
·
Communication – Actively shares
relevant information
·
Creativity and Initiative – Actively
seeks new ways of improving programmes or services
·
Performance Management – Provides
constructive feedback to colleagues
·
Planning and Organizing – Sets clear
and achievable goals consistent with agreed priorities for self and others
·
Professionalism – Masters subject
matter related to responsibilities
·
Teamwork – Actively contributes to an
effective, collegial, and agreeable team environment
·
Technological Awareness – Learns
about developments in available technology
·
Resource Mobilization – Establishes
realistic resource requirements to meet IOM needs.
Technical
·
Effectively applies knowledge of
health issues in execution of responsibilities at appropriate level
·
Maintain confidentiality and
discretion in appropriate areas of work
Any offer made to the candidate in
relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to
certification that the candidate is medically fit for appointment (upon
notification in writing to the candidate) and verification of residency, visa
and authorizations by the concerned Government, where applicable.
Only candidates residing in either
the country of the duty station or from a location in a neighbouring country
that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
How to apply:
Submit cover letter and CV, including
daytime telephone and e-mail contact to:
International Organization for
Migration (IOM),
Human Resources Department,
send via e-mail to hrnairobi@iom.int
Closing Date: 29th November, 2016
Only Shortlisted Applicants will be
contacted.
NOTE
NO FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM
is committed to a diverse and inclusive environment. Internal candidates are eligible
to apply to this vacancy. For the purpose of the vacancy, internal candidates
are considered as first-tier candidates.
