Programme Manager, East Africa
Full-Time
Based in Nairobi with up to
25% travel
Who we are:Integrity
sets the international standard for ethically delivered, expert services in
challenging, complex and fragile environments, working to assist our clients in
the international community and the global private sector to transform conflict
and build stability, accountability and prosperity.
We deliver five key services:
research and analysis, project and programme design monitoring and evaluation,
stakeholder engagement, capacity development, and programme management and implementation.
Our services are underpinned
by the principles on which the company was founded: a commitment to local
context, ethical procurement of local services and expert and high quality
delivery.
We work to build local skills
by investing in long-term presence and sustained relationships with local
organisations, networks and individuals in the geographies where we work.
Integrity employs a
multinational team of project managers and implementers, thematic and regional
experts, researchers, evaluators and analysts with years of experience
delivering complex programmes across Africa, Asia and the Middle East.
Further information about
Integrity can be found at www.integrityglobal.com.
Scope of work: Integrity is looking to identify a Nairobi-based Progrmame
Manager (PM) to take responsibility for logistical management and
administration of the programme operations and systems.
S/he reports to the Team Lead
(TL), and coordinates closely with the Programme Director (PD) and HQ support
team.
On a daily basis, s/he has
the delegated responsibility for the management and coordination of field
operations activities, ensuring compliance with programme policies (including
risk management, duty of care coordination and logistics, administrative and
financial support, resource and performance management), and maintaining
liaison with the HQ support team.
During project implementation
the PM is responsible for closely coordinating with the HQ Operations unit on
any operational matters.
He/she will specifically
liaise with the HQ support team includes the Integrity Operations Manager,
Finance Manager, and East Africa Project Officer – all of whom are based in
London.
Terms of reference
Regional office and personnel
management (30% LoE)
A. Logistics and equipment
- Establish and
manage t Asset Register of all equipment, including loaning items to staff
and consultants
- Lead on
procurement, ensuring application of Procurement Policy
- Conduct bi-annual
inventory audits of all assets
- Office
management
- Develop, track,
and reconcile a ground transportation system / approach for programmes
- Coordinate and
maintain the SIM/mobile plans for programmes
B. Administration and IT
- Establish and
maintain document management system (for example using Podio, Dropbox) for
programmes.
- Ensure all
client deliverables are stored appropriately
- Establish and
maintain protocols for back-to-office reports (e.g. MOMs, field trip
reports, etc.) to programme teamsr
- Liaise with
Integrity’s IT Manager (London-based), as needed, to address network
issues
C. Personnel / Human
Resources
- Liaise with HQ
Project Officers to manage logistics for visiting Integrity staff and
consultants (incl. supporting accommodation, travel logistics, transport
etc.)
- Responsible for
coordinating the inductions of programme consultnts
- Responsible for
coordinating performance management in support of Line Managers and
consortium partners of programmes
Operations management (50%
LoE)
D. Security and operations
- Monitor and
assess local (NBO) and regional security situations, liaising with
programmes teams and partners
- Coordinate and
manage all local (NBO) and regional security requirements in liaison with
Integrity Operations Manager
- Coordinate and
update regional Risk matrix, in liaison with Integrity’s Operations
Manager, PD, and TL
- Track the
safety of and ensure regular communication with local (NBO) and
regionally-based personnel
- Update the
programme Standard Operating Procedures (SOPs) and track their application
- Liaise with
British High Commission, Integrity partners, as well as Integrity security
and operations staff on behalf of programmes, as needed
- Coordinate the
delivery of all safety, security and operations protocol trainings for
programme personnel
E. Budgeting and finance
- Manage and
forecast programme annual budget on a quarterly basis, with support of the
PD
- Coordinate
programme cash requirements, working in coordination with the PD and TL
- Establish and
manage systems for client, consultant and partner input and output
invoicing, in coordination with the PD
- Establish and
manage systems for budget tracking and reconciliation, with support of the
PD
- Manage Petty
Cash
Services (20% LoE)
F. Delivery of milestones
- Support the TL
on monitoring workplans and identifying gaps for additional resourcing to
deliver milestones for programmes
- In consultation
with the TL, coordinate internal and external quality assurance of key
deliverables
- Support the TL
in maintenance of Contract Deliverable Matrix
Experience:
- Minimum five
(5) years’ experience working in international environments, ideally in
Horn of Africa region
- Strong
programme management background, including the coordination of multi-year
prime contracts, with responsibilities in operations, logistics, finance,
and/or administration
- Experience of
security and risk management is desirable
Competencies:
- Demonstrable
technical skills in risk management, logistics, IT, finance and admin
- Experience of
research, monitoring and evaluation projects/programmes is desirable
- Excellent
communication skills
- Proven writing
aptitude
Languages:
- Written and
oral fluency in English
- Competency in
Somali desirable
How to Apply:
If you are interested in applying for this position, please complete the application form at www.integrityglobal.com/apply and attach a CV and Cover Letter at the bottom of your application.
Closing date for
applications: rolling
applications.
Please be advised that only
shortlisted applicants will be contacted.
Integrity is an equal
opportunities employer and positively encourages applications from suitably
qualified and eligible candidates regardless of sex, race, disability, age,
sexual orientation, gender reassignment, religion or belief, marital status, or
pregnancy and maternity. We will respect your confidentiality and abide by UK
data protection laws.
