Operations Assistant
Location: Nairobi
Industry: Health care
Our Client, an International
NGO whose core business is Reproductive Health and Family Planning to millions
of the world’s poorest and vulnerable women, is seeking to recruit an
Operations Assistant
Duties and Responsibilities
- Submit
documents and reports from Social Franchise to Support Office for
reimbursement of claims.
- Liaise with
service providers to further investigate abnormal claims
- Monitor
patterns and reoccurrences of abnormal claims and identify capacity gaps
in service provider’s knowledge and claims reporting.
- Generate
vetting reports for the finance team to guide claims payments.
- Conduct client
tracing including home visits to clients
- Generate
monthly reports for the Voucher Coordinator and Finance team on which
claims to process for payments and which claims to reject
- Assist the
Regional Coordinator in making Purchases at the Regional level
- Assist the
Regional Coordinator to Pre-qualify suppliers of regular consumables and
draft framework agreements
- Prepare and
send Monthly consumption reports to Support Office
- Assist the
Regional Coordinator to identify at least 3 garages for servicing and
repairing the vehicles within the region.
- Assist the
Regional Coordinator to prepare monthly travel plans and fleet reports
- Prepare and
submit fuel purchase documents from the Region to the Support Office.
- Assist the
Regional Coordinator to develop and maintain service history reports for
each of the vehicles within the region.
- Assist the
Regional Coordinator to submit monthly reports and weekly updates on
Security.
- Assist the
Regional Coordinator to recruit temporary staff and forward all
recruitment documents to Support Office for issuing of contracts.
- Assist the
Regional Coordinator in organizing disciplinary hearings at the Regional
level
- Assist the
Regional Coordinator to facilitate payment for utilities in the region.
- Oversee
implementation of policies at the Regional level
- Act as primary
liaison between Support office and the Regional Office
- Assist with
preparation of the Regional Annual budget
- Implement
financial policies and procedures
- Maintain
financial files and records in the region
- Prepare
quarterly reports and report on variances
Qualification and Experience
- Bachelors’
Degree Business Administration / Economics / Finance or any other relevant
degree
- Minimum
accounting qualifications, CPA 2 or higher
- At least 2 years’
experience working in a non-governmental organization
- Experience
running a Voucher Program desirable
To apply, send your CV and
cover letter only to recruit@flexi-personnel.com before close of business 30th
October, 2016.
Clearly indicate the position
applied for and salary expectation on the subject line
NB: Flexi Personnel Ltd does not charge candidates for job placement.
