International Rescue
Committee (IRC)
Senior Field Coordinator
Sector: Program Management
Location: Kenya
Employee Type:Regular
Employee Category: Full Time
The Senior Field Coordinator
provides supervision and leadership to both program and operational teams in
the field site, ensuring adherence to agreed work plans and reporting schedules
as well as full compliance to IRC’s policies in the areas of Finance, HR,
Supply Chain, Security and ICT. The Senior Field Coordinator will be
responsible for grant management and reporting.
The Senior Field Coordinator
will be responsible for direct supervision and monitoring Human Resources,
Administration, Logistics, Finance and all program functions to ensure strict
compliance to all IRC procedures/policies.
The Senior Field Coordinator
will oversee day to day management of Staff Safety and security during all
phases of field operations.
The Senior Field Coordinator
works in close coordination with the Country Director, Deputy Director
Programs, Technical Coordinators, Finance Controller, Senior HR Coordinator and
SC Coordinator to ensure that programmatic and operational strategies are
implemented in the field site.
The Senior Field Coordinator
will from time to time represent the IRC Kakuma program in various
coordination forums.
The Senior Field Coordinator
reports to the Deputy Director Operations and will be responsible for the
following.
Responsibilities and specific tasks:
Program Management
Responsibilities and specific tasks:
Program Management
- Oversee the
day-to-day implementation of all programs in the field site, providing
constructive supervision to the program managers to implement, monitor and
evaluate work plans and monitoring &evaluation mechanisms as agreed
with the Deputy Director Programs.
- In close
collaboration with relevant Technical Coordinator(s), lead the field-based
teams in the development of new proposals and initiatives for the Kakuma
field site in accordance with the country program strategic plan and IRC
program framework.
- Participate in
the development of budgets for program proposals in conjunction with the
grants and finance departments.
Grants Management and
Reporting
- In close
coordination with the Grants department and the relevant Technical
Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing
meetings.
- Review
operational aspects of internal and external reports from the field site
and ensure timely submission as required
- Lead review of
Budget vs. Actual expenditure on a monthly basis with staff, ensuring
timely and accurate feedback to the relevant Technical Coordinator(s) and
the Grants, Finance and Supply Chain departments.
- In
collaboration with the Technical Coordinator(s) address any over/under
expenditure issues through jointly developed corrective plans.
Monitoring & Evaluation
- Ensure
appropriate M&E activities are carried out regularly by program staff
in all sectors (data collection & analysis, monitoring of project
progress against established work plans, monitoring of established
indicators and utilization of results to inform program (re-)design);
- Support in
Identifying gaps in M&E systems and make recommendations for
improvements;
Strategic Planning
- Support the
integration of program activities to create coherent, quality and
complimentary programming; Specific focus to ensure strong integration of
program support functions with direct program related activities
- Participate in
workshops at field level to establish and monitor annual operating plans
for the strategic plan;
- Ensure that all
project activities are consistent with established best practices and
IRC’s Program Framework principles.
Human Resource Management
- Maintain open
and professional relations with team members, promoting a strong team
spirit and providing oversight and guidance to enable staff to
successfully perform in their positions.
- Ensure all
staff in the field site know and understand IRCs Global and in-country HR
Policies and the IRC Way Standards for professional Conduct. Document and
address breaches of policy and disciplinary issues in coordination with
the Senior HR Coordinator in a professional manner and in line with the
letter and spirit of the relevant policy.
- Ensure the
Performance Management cycle is implemented and documented timely for all
staff in the field site. Ensure feedback from technical coordinators is
sought and incorporated in performance management cycles of program
managers and heads of department, including but not limited to technical
performance and capacity building needs.
- Provide direct
supervision to the field site’s HR lead, ensuring recruitment, staff
orientation, and payroll preparation, leave management and exit management
processes are carried out timely and in line with relevant policies and
procedures.
- Ensure that
staff have capacity development plans in place based on documented
capacity needs assessments exercise. Work with the appropriate technical
resource (for example the Technical Coordinators) to achieve this
Finance and Supply Chain and
ICT Management
- In close
coordination with the Finance department, lead the development and
management of annual, comprehensive and inclusive field operating budgets.
- Oversee the
financial management of field office operations by the Program Managers,
and the Finance staff, including cash management, issuing and tracking
advances, ensuring complete and correct use of all finance forms; timely
notice to Nairobi of cash transfer needs;
- Ensure proper
financial, supply chain and ICT management systems and control mechanisms
are in place and adhered to in line with the IRC’s global and in-country
finance and supply chain policies.
- Oversee the
carrying out of supply chain support operations by Kakumasupply chain
staff, including procurement (both local and through Nairobi), stock
management, asset management, vehicle operations, equipment maintenance
and repair (including communications and computer equipment);
- Provide
supervision and leadership to the field site’s finance and supply chain
teams.
- Review and
ensure timely submission of monthly and annual finance and supply chain
reports from the field site as required.
Security Management
- Act as IRCs
Security Focal Point for the field site.
- Ensure all
staff in the field site know and understand IRC Kakuma‘s security
regulations; Document and address breaches of policy and disciplinary
issues in coordination with the Security Manager.
- Monitor the
Kakuma security situation, attend security meetings and inform the
Security Manager, and SMT where appropriate, of developments through
submission of accurate weekly and –where needed- ad-hoc security and
incident reports.
- Participate in
the review and update of the country Security Management Plan.
- Assist the
Security Manager in developing field specific Contingency Plans, Medevac,
Evacuation Plans and SOPs.
- Assist the
Security Manager with developing training plans for staff and conducting
trainings.
Representation and
Coordination
- Represent the
IRC with local government authorities (administrative, sectoral and
security officials), non-state actors, UN agencies, NGOs, and donors at the
field site level. Engage and or delegate to program staff for sector
representation as appropriate.
- Represent the
IRC with beneficiaries and communities to encourage accountability to
those we serve
- Upon request by
the Senior Management Team, organize and facilitate field visits for
stakeholders interested in IRC’s Kakuma response.
- Coordinate IRC
program activities with relevant officials and other humanitarian
agencies;
- Assist in the
preparation of regular reports to keep partners and stakeholders informed
of IRC’s activities;
Key Result Areas
- Strategic
Leadership in effective program design and implementation, grant
compliance with key focus on the IRC Country Strategic Plan and the IRC
Global Program Framework.
- Effective
representation of the IRC in key forums (GoK, Partners, stake holder,
donor) articulating IRC programming, country strategies and seeking to
strengthen coordination/partnerships.
- Continuously
monitoring and analysis of the Humanitarian situation/context of Turkana
County to inform on strategic design of the IRC programming.
- Continuously
monitoring and analyzing the safety and security situation within the
County that would inform on development of contextual Advisories and SOPs
that would ensure staff safety during all IRC operations.
- Optimal and
effective resource utilization in the overall IRC operations through
implementation approaches in both programming and operations
- Contribute
towards development of the IRC policies, procedures and ensure adherence
and compliance by all field staff
Required Qualifications:
- Graduate degree
in Development Studies, International Relations or similar OR relevant
technical qualification (Health, Engineering, Livelihood, Gender etc)
preferred.
- At least 5
years experience of implementing multi-sectorial humanitarian relief or
development projects in Africa or similar context preferred.
Required Experience &
Competencies:
- Experience of
working in complex emergency settings implementing and managing either
Primary Health, WASH, GBV, Livelihoods, Nutrition or HIV/AIDS programs in
emergency or refugee settings.
- Knowledge of
and experience in working with and coordinating with international and
national partner organizations.
- Experience
managing a UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded
project an added advantage
- Excellent
written and oral communication skills
- Budget
development, and strong budget management experience
- Excellent org.
skills with demonstrated ability to manage large amounts of information
and prioritize work
- Good security
management skills preferred.
- Good working
knowledge of communications systems (satellite communications, VHF and HF
radio) preferred.
- Good working
knowledge of computer software: MS Word, Excel & email applications
required; MS Access, Project & GIS preferred.
Personal Characteristics:
- Strong sense of
personal integrity.
- Attention to
detail.
- Strong
supervisory skills.
- Ability to
multi-task.
- Good
interpersonal and communication skills.
- Team spirit and
problem solving abilities.
- Willingness to
live and productively work in insecure, unstable and/or harsh environments
- Flexibility and
adaptability
- Desire to learn
- Cultural
sensitivity
Kenyan nationals are
encouraged to apply.
International allowances are
not available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to apply online
Nurse - Kakuma
Sector: Health
Location: Kenya
Employee Type:Regular
Employee Category: Full Time
Job
Purpose / Objective: Working
under the guidance and supervision of the Head Nurse, the nurse will be
directly responsible for
Key Responsibilities
- Implement and
evaluate individual treatment plans for patients with specific conditions
as prescribed by the clinician.
- Identify and
manage as appropriate, treatment plans for patients at risk of developing
long-term conditions.
- Supervise
incentive staffs working in the specific ward
- Prepare for and
assist the doctors during the rounds and whenever required.
- Ensure that all
required observations, prescribed treatment and procedures are properly
carried out and documented in the patient’s charts.
- Perform bedside
nursing.
- Escort patient
to other referral hospital when necessary.
- Do hospital
coverage and on-call as required.
- Conduct regular
training session for refugee staff on basic nursing care/management of
various ward cases and charting.
- Give health
education to patients and clients
- Compile and
submit monthly reports.
- Monitor and
supervise proper usage of supplies.
- Maintain
equipment in good condition and submit regular inventory report of the
same.
- Ensure that all
admissions, discharges, transfers and deaths are properly recorded as they
occur.
- Supervise incentive
staff working in RH and EPI at a designated clinic.
- Assist the CO
during the running of a clinic and whenever required.
- Together with
the C.O organize for adequate clinic coverage when required.
- Carry out any
other additional duties as may be assigned by the supervisor
Key Result Areas:
- Ability to
provide overall leadership at the assigned ward or department.
- Ensure timely
and quality health care services to refugees
- Maintain
accurate inventory and ensure rational use of medical supplies and drugs
Required Qualifications:
- Diploma in
Nursing from KMTC or recognized nurse training institution
- Be registered
and have a valid license from the Nursing Council of Kenya
Required Experience &
Competencies:
- At least 2
years working experience in a busy hospital setup.
- Computer
literate
- Team player and
cultural sensitivity is required.
- Ability to work
in hardship areas (Previous experience in a Camp setting will be an added
advantage).
- Fluency in
Turkana/Somali will be an added advantage
Kenyan nationals are encouraged
to apply.
International allowances are
not available for this position.
Salary and employee benefits
are compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
Disclaimer: Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes. In the event that you receive any request
for payment of any sort, please get in touch with us on Tel: +(254-020)
2727730, Email: IRCKenya@rescue.org or report to the nearest police.