Role Profile: Regional
Operations Assistant -
Marie Stopes Kenya
Sheer Logic is seeking to
engage a dynamic individual for the Regional Operations Assistant position for
our client- Marie Stopes Kenya
Key Result Areas
Key Result Areas
Oversee the voucher
transactions in the region
- Submit
documents and reports from SF’s to Support Office for reimbursement of
claims.
- Liaise with
service providers to further investigate abnormal claims
- Monitor
patterns and reoccurrences of abnormal claims and identify capacity gaps
in service provider’s knowledge and claims reporting.
- Generate
vetting reports for the finance team to guide claims payments.
- Conduct client
tracing including home visits to clients
- Generate
monthly reports for the Voucher Coordinator and Finance team on which
claims to process for payments and which claims to reject
Procurement function
- Assist the
Regional Coordinator in making Purchases at the Regional level
- Assist the
Regional Coordinator to Pre-qualify suppliers of regular consumables and
draft framework agreements
- Prepare and
send Monthly consumption reports to Support Office.
Logistics & Security
Function
- Assist the
Regional Coordinator to identify at least 3 garages for servicing and
repairing the vehicles within the region.
- Assist the
Regional Coordinator to prepare monthly travel plans and fleet reports
- Prepare and
submit fuel purchase documents from the Region to the Support Office.
- Assist the
Regional Coordinator to develop and maintain service history reports for
each of the vehicles within the region.
- Assist the
Regional Coordinator to submit monthly reports and weekly updates on
Security.
People and Development and
Administration Function
- Assist the
Regional Coordinator to recruit temporary staff and forward all
recruitment documents to Support Office for issuing of contracts.
- Assist the
Regional Coordinator in organizing disciplinary hearings at the Regional
level
- Assist the
Regional Coordinator to facilitate payment for utilities in the region.
Liaison Management Function
- Oversee
implementation of MSK policies at the Regional level
- Act as primary
liaison between Support office and the Regional Office
Finance Function
- Assist with
preparation of the Regional Annual budget
- Implement
financial policies and procedures
- Assist with the
MSK annual audit
- Maintain financial
files and records in the region
- Prepare
quarterly reports and report on variances
Qualifications
- Bachelors’
Degree Business Administration / Economics / Finance or any other relevant
degree
- Minimum
accounting qualifications, CPA 2 or higher
- At least 2
years’ experience working in a non-governmental organization
- Experience
running a Voucher Program desirable
- Good record
keeping skills
- Excellent
communication skills
- Good ability to
work well in a team
How to Apply
If you believe your career objectives match this exciting position, please forward your application and detailed C.V stating your current position, remuneration, contact details by 04th October 2016 to the Sheer Logic Management Consultants E- Mail: Sheerlogictalentsourcing@gmail.com clearly marking “Regional Operations Assistant” on the subject line
