Job Description: HR and Admin Officer
Main Duties:
Main Duties:
HR
- Analyse the
skills and qualities required for each particular job and develop job
descriptions
- Advertise staff
vacancies, assess applications, interview applicants, administer selection
tests, prepare reports and make recommendations to management about staff
appointments
- Promoting
equity, internal conflict resolution and diversity as part of culture of
the organisation;
- Provide
information to management and employees on occupational health and safety
programmes;
- Develop and
implement policies on issues such as working conditions, performance
management, grievances and disciplinary procedures and absence management;
- Advising on pay
and other e.g. medical and pension remuneration issues by administering
payroll and maintaining employee records;
- Interpreting
and advising on labour laws;
- Developing with
line managers HR planning strategies which consider immediate and
long-term staff requirements; such as training needs
- Delivering
inductions for new staff;
- Organise
employee welfare services and social activities such as team
building & CSR;
- Maintain the
personal records of employees on matters such as salary, retirement,
resignation and leave;
Admin
- Handling and
screening incoming phone calls and welcome clients/visitors in a
professional manner;
- Handle office
correspondence;
- Responsible for
ordering office supplies/refreshments;
- Responsible for
office equipment maintenance/ asset register/ maintenance schedule;
- Prepare all
relevant bank correspondence, contact bank relationship managers, making
payment deliveries to the bank, submitting information for budget
preparation; scheduling expenditures and monitoring costs;
- Dispatch
materials to the team during travel and those based in their region;
- Prepare monthly
expenses and make payments;
- Renew vehicle
licences and ensuring company vehicles valuation;
- Managing petty
cash transactions;
- Make logistic
arrangements including flight reservations, hotel and vehicle arrangement
for visitors;
- Update filing
system and manage filing of office documents both hard and electronic
copies
PA to the MD
- Carrying out
specific projects and research;
- Organising
appointments on behalf of the MD;
- Manage travel
arrangements;
- Liaising with
employees, suppliers and clients;
- Answering
telephone calls;
- Maintaining
diaries;
Personal Requirements:
- Effective
planning, organisational, analytical and decision-making skills
- Strong oral and
written communication skills
- Tactful and
discrete when dealing with people and confidential information.
- Planning and
control
- Trust worthy
- Conflict
resolution
- Empathetic
Qualifications:
- Degree in
Business Administration with specialization in Human Resource Management;
with at least two (2) years’ experience.
- Degree in Msc
Human Resources or a Post graduate diploma in HR
How to Apply
Candidates who meet the above given requirements should send their applications to jobs@jobsikaz.com with "HR and Admin Officer" as the subject of the email.
Candidates who meet the above given requirements should send their applications to jobs@jobsikaz.com with "HR and Admin Officer" as the subject of the email.
