Mercy Corps is a leading
global relief and development agency saving and improving lives in the world’s
toughest places. In more than 40 countries, we partner with local people to put
bold ideas into action, help them overcome adversity and build stronger
communities.
We help communities survive
and move beyond emergencies. When natural disasters strike, economies collapse
or conflict flares, Mercy Corps is there.
Mercy Corps is looking for
committed and dynamic individual to take up the following position.
Assistant Finance Officer – Kapenguria, Kenya
Program / Department Summary: The Mercy Corps Finance Department is responsible for all
financial functions in Kenya, including accounting, payments and banking,
payroll, budgeting, financial reporting, and grant financial management and
compliance.
The Mercy Corps Finance
Department ensures compliance with donor regulations as well as Mercy Corps’
internal policies and procedures.
In its role as a support to
the Program Department, the Finance Department provides timely reports and
assistance to the Country Director and the Program team to ensure that
financial resources are used efficiently and effectively.
General Position Summary: Working in the Finance Department under the direction of the
Senior Finance and Grants Officer, the Assistant Finance Officer will assist in
the accounting and documentation of all financial transactions in timely and
accurate manner.
Essential Job Functions:
- Support in
preparation of monthly bank reconciliations;
- Maintain
custody of the office cash fund and make daily payments of approved
transactions;
- Prepare cash
payment vouchers and ensure that all cash transactions are fully and
properly documented;
- Review expense
reports (travel expense reports and operational expense reports) for
accuracy and completeness and ensure that expense reports have been fully
approved before payment;
- Perform weekly
cash count as per FFM;
- Record payment
vouchers daily in the Field Connection Accounting System;
- Maintain field
advance tracker file and prepare past due advance tracker for the Senior
Finance Reporting Officer;
- Preparing
cheques based on fully approved and reviewed documents and present for
signing;
- File all cash
and bank batch vouchers and maintain voucher filing system such that files
are updated, complete and safeguarded;
- Maintain the
bank file, ensuring that all bank information is properly filed and
updated;
- Make sure that
all supporting documentation is prepared and filed according to MC
procedures;
- Assists in sub
grants management & compliance at field office;
- Conduct himself/herself
both professionally and personally in such a manner as to bring credit to
Mercy Corps and to not jeopardize its humanitarian mission;
- Other duties as
assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Senior Finance and Grants Officer
Directly With: Nairobi and Nakuru Finance Team, Program Team and Operations
Team
Knowledge and Experience:
- Two or more
years of accounting or bookkeeping experience, including experience with
double-entry accounting;
- A degree in accounting
or a relevant business field;
- Strong computer
skills in MS Office programs, particularly Excel;
- Familiarity
with computerized, double-entry accounting software;
- Strong
organizational skills as well as attention to detail;
- Excellent oral
and written English skills.
Success Factors:
- A clear
understanding of finance and procurement ethics as well as the willingness
and ability to enforce compliance with Mercy Corps and donor policies and
procedures is essential.
- Ability to
interact effectively with international and national staff members is
required.
- A demonstrated
ability to work quickly and accurately, meet deadlines and process
information in support of changing program activities is necessary.
Interested candidates who
meet the above required qualifications and experience should submit a cover
letter, detailed Curriculum Vitae (CV) listing three professional references
(including a recent supervisor) to ke-hrkenya@mercycorps.org on or before
Thursday 6th October, 2016 by 4.00pm.
The email subject line must
clearly show the job title and location they are applying for. Applications
without the right subject heading will be automatically disqualified.
Please do not attach any
certificates.
(Applications will be reviewed on a rolling basis. We will only get in touch with shortlisted candidates.)
NB: Mercy Corps does not charge any fee at any stage of the recruitment
process.