Job
Description: Administrative Assistant
(2
Positions)
Job
Summary: Administrative assistant responsibilities include providing
administrative support to ensure efficient operation of the office.
You
will support managers and employees through a variety of tasks related to organization
and communication.
Responsibilities
- Provide
general administrative and clerical support including mailing, invoicing,
scanning and copying to Management.
- Answer
calls from customers regarding their inquiries, receiving and directing
visitors, word processing, creating spreadsheets and presentations
- Processing
orders and routing calls to appropriate departments.
- In
charge of company involvement in trade shows and events
- In
charge of tracking budgets and expenses, and communicating with external
service providers
- Maintain
electronic and hard copy filing system
- Open,
sort and distribute incoming correspondence
- Perform
data entry and scan documents
- Manage
calendar for Managing Director
- Run
company’s errands and attend to office supplies
- Answer
calls from customers regarding their inquiries
- Prepare
and modify documents including correspondence, reports, drafts, memos and
emails
- Schedule
and coordinate meetings, appointments and travel arrangements for Managers
- Maintain
office supplies for department
- Monitor
activity and posting content for the organization’s social media channels.
- Perform
any other duties as assigned.
Desired
Skills and Experience
- Certificate
or Diploma in Office Administration
- One
year work experience
- Proficiency
in MS Word, MS Excel and MS Outlook a must
- Knowledge
in operating standard office equipment
- Excellent
communication skills – written and verbal
- Ability
to prioritize projects and strong problem solving skills
- Good
research skills and attention to detail
- Excellent
time management skills and ability to multi-task.
How to
Apply
Interested candidates are requested to submit their CVs and a cover letter.
Also
indicate your current remuneration and expected remuneration.
Applications
should be sent to hroffice@milyas.co.ke by Wednesday 7th September 2016.
Only shortlisted candidates will be contacted