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Administrative Assistant Job in Kenya

Vacancy: Administrative Assistant 

About Sinapis: Sinapis is a Christian social enterprise with a mission to empower aspiring entrepreneurs in the developing world with innovative, scalable business ideas by providing them with a rigorous Christ-centered business education, world-class consulting and mentorship services, and access to seed capital. 

Through these means, we strive to create Kingdom business leaders, sustainable employment and an improved quality of life for many that we may glorify God in service of His people. 

Sinapis achieves its mission through two inter-related programs: 

The Sinapis Entrepreneurship Training Program is an intensive 4-month business training program similar to a mini-MBA but customized for earlier stage ventures. 

Participants in this program spend approximately 20 hours per week completing online coursework, attending in-person class sessions, and doing practical “field work” assignments that allow immediate and practical implementation of lessons learned. 

Upon completion of the training program, the entrepreneurs are eligible to compete in the Sinapis Business Plan Competition, in which the top 10 finalists compete for seed capital at a live pitch event. 

The finalists in the business plan competition are then invited to join our Fast Track Fellows Program, which is a 6- month accelerator program that provides the entrepreneurs access to high quality generalist consultants, professional advisors, successful entrepreneur mentors, advanced trainings, and investor match-making. 

Administrative Assistant Description Sinapis is looking for a full-time qualified individual to run Sinapis’ administrative responsibilities. 

The individual will have the following duties:
1. General Administration
  • Provide general administrative and clerical support including mailing, scanning, and photocopying
  • Management of driver calendar bookings
  • Scheduling meetings, booking meeting rooms, setting up the meeting room prior to meetings, taking and sending out meeting minutes
  • Purchase and maintenance of office supplies
  • Keep record of staff birthdays and organize for cake delivery on birthdays
  • Run petty errands e.g. office purchases, license renewals, site visits
  • Coordinate repairs and maintenance of office equipment
  • Ensure Sinapis is up-to-date with all statutory requirements e.g. licenses and permits
  • Ensuring office cleanliness and tidiness is maintained at all times
  • Resolve administrative problems
  • Getting quotations from suppliers as and when needed
2. Records and Data Management

  • Maintain an organized electronic and hard copy filing system
  • Retrieval of documents as and when needed
  • Data entry of hardcopy information such as contact information and feedback forms
  • Maintaining databases and handling requests for information and data
3. Customer Service
  • Greet and assist visitors to the Sinapis office
  • Answering general enquiry calls to Sinapis
  • Manage the Sinapis info email to ensure all enquiries are responded to in a timely fashion
  • Drafting and sending out responses to routine enquiries (FAQs), sending out bulk emails and messages to entrepreneurs as and when required
  • Registration and recording of participant information during events
  • Manage the Sinapis info email to ensure all enquiries are responded to in a timely fashion
  • Assist the program coordinator with making calls to entrepreneurs for payment follow-up or to disseminate relevant information
4. Any other duties that are deemed reasonable and consistent with this position

  • Must have a degree from an accredited university, preferably in Business, Business Management, Administration or a related field
  • Must be computer savvy and proficient in Microsoft Excel, Outlook and a fast and accurate typist
  • Preference will be given to candidates with at least one-year experience in a similar role in a busy office
Required Skills
  • Exceptional customer service skills, over the phone, on email and in person
  • Strong administrative and multi-tasking skills
  • Very effective organizational and prioritization skills
  • Time management skills
  • Stress management skills
  • Excellent written and verbal communication skills
  • High level of attention to detail and accuracy
  • Ability to work independently or as a team player
  • Problem assessment and problem solving skills
  • Can work well in a fast-paced and dynamic environment
Personal Attributes
  • High level of integrity
  • Polite, respectful, humble and well-mannered
  • Flexible, adaptable and open-minded
  • Very positive attitude and optimistic outlook
  • Hardworking and willing to go the extra mile to get the job done
This position will require the successful candidate to work on weekends from time to time. 

However, for every Saturday or Sunday worked, the successful candidate will get a half-day off on Monday.

Interested candidates to submit their application (cover letter and CV) to by 9:00am Monday 12th September 2016. 

This is an entry-level position, and as such remuneration is Kshs 10,000 p.m. 

The successful candidate will also get a full scholarship to undertake the Sinapis Entrepreneurship Mini-MBA program.

Due to the anticipated volume of responses, we will only contact short-listed candidates. 

Only local candidates will be considered.

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