HFH
Kenya is a leading housing organization founded in 1982 whose mandate is to
enable low income communities to access decent and affordable shelter. Through
provision of affordable financial and technical services, HFHK brings people
together to build homes, communities and hope.
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of Senior Accountant to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
Position: Senior Accountant
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of Senior Accountant to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
Position: Senior Accountant
Reports
To: Finance
Manager
Location: Nairobi
Direct
Supervisees: Accounts
Assistant
Relationships: All departments to
ensure seamless flow of HFH program and operations processes
Category: Existing position
Job
Purpose: The
job holder is member of the finance team and is in charge of maintaining
internal controls, general ledger accounts and business transactions. He / she
assists in the preparation and distribution of HFH Kenya financial statements
and preparation and analysis of budget variances.
Job Summary: Reporting to the Finance Manager, the Senior Accountant is in charge of maintaining internal controls, general ledger accounts and business transactions.
Job Summary: Reporting to the Finance Manager, the Senior Accountant is in charge of maintaining internal controls, general ledger accounts and business transactions.
He /
she assists in the monitoring of HFH Kenya’s financial transactions to ensure
that transactions are recorded on an accurate and timely basis, preparation and
analysis of budget variances, preparation and distribution of HFH Kenya
financial statements to stakeholders as prescribed from time to time.
The
job holder will also participate in the development of the annual budget,
contribute to development of programme proposal budgets and supervise and
ensure the integrity of the data entered into both the Sun system and Loan
Tracking System.
Key Responsibilities
Key Responsibilities
- Assist
the Finance and ICT Manager in the development, documentation,
implementation, and monitoring of National Office’s financial transactions
to ensure that transactions are recorded on an accurate and timely basis
and financial reports are provided to stakeholders by the prescribed
- Review
the transactions and supporting documentation prepared by the Finance
Officer for approvals.
- Ensure
the implementation of all internal control processes in all disbursements
and transaction. Advise and implement financial policies while promoting
fraud awareness in all activities
- Maintains
current knowledge of local government requirements related to financial
matters and ensures compliance with tax regulations and other legal
requirements.
- Participate
in the development of the annual budget and ensure that the all spending
according to budget through preparation of monthly budget versus
expenditure analysis.
- Contribute
to development of programme proposal budgets.
- Supervise
and ensure the integrity of the data entered into both the Sun system and
Loan Tracking System.
- Ensure
that all the receipts are timely and accurately captured monthly.
- Process
bank reconciliation monthly to find out receipts still outstanding
- Ensure
that all procurements for the organization meet the standard of prudence,
cost, accountability, fairness and are in line with existing HFH and donor
policies.
- Participate
in the Tender Committee and advice on financial matters thereto.
- Prepare
Local Purchase Orders for procurement of goods / services and ensure the
LPOs have been duly signed before sending to the supplier to provide the
goods or services.
- Consolidate
input from Human Resources department and support payroll processing
ensuring that statutory deductions are remitted to government in a timely
and consistent manner.
- Assist
in the preparations for quarterly and annual external / audits including
providing all necessary documents to facilitate the process.
- Ensure
proper documentation and approvals are done as required.
- Ensure
standards for documentation; including forms, support documents and
procedures for retention of documents including proper and systematic
filing are observed.
- Submit
monthly / quarterly reconciliation and analysis reports to the Finance
Manager
- Process
adhoc financial reports as and when requested by the Management.
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Ensure
direct supervision of the Accounts Assistant.
- Perform
any other duties as directed by your supervisor.
Key
Performance Measures / Indicators
- Timely
preparations of reconciliations
- Strengthening
Financial Management systems and risk reduction
- Timely
update and submission of internal financial reports
Qualifications
- University
Degree in Commerce, Accounting, Finance, or Business Administration
- Professional
accounting qualification to Certified Public Accountant Kenya or ACCA
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills and financial analytical skills
- Committed
to Staff training and development
- Knowledge
of Accounting Software preferably Sun Systems.
Experience
- At
least 5 years and above of middle level working experience in a busy
accounting environment in a NGO, microfinance institution or other
financial services sector.
Other
Information
- Ability
to work long and odd hours, including weekends.
- Confidentiality
- Honesty
- High
levels of integrity
How to
Apply:
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
Applications
will be reviewed on a rolling basis and only shortlisted candidates will be
contacted.
HFH Kenya is an equal opportunity employer.
HFH Kenya is an equal opportunity employer.