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Officer / Operations Supervisor Job in Nairobi, Kenya

Our client, a company that provides high quality road marking and construction services, seeks to recruit an Officer / Operations Supervisor.

Job Scope: Manages a variety of general office activities by performing the following duties personally or through subordinates. 

This includes maintaining office services and efficiency, supervising office staff and maintaining office records. 
  • Analyzes and organizes office operations and procedures such as bookkeeping, payroll preparation, controlling correspondence, information management, designing filing systems, requisition of supplies, assigning and monitoring clerical functions
  • Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
  • Ensures timely delivery of materials to/at site
  • Supervise office staff, orient and train employees, evaluate staff performance, coach and discipline staff
  • Design and implement office policies
  • Researches and develops resources that create timely and efficient workflow
  • Establishes uniform correspondence procedures and style practices
  • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records
  • Plans office layout, develops office budget, and initiates cost reduction programs
  • Reviews clerical records to ensure completeness, accuracy, and timeliness
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
  • Coordinates activities of various employees within department
  • Maintains contact with customers and outside vendors
  • Perform other related duties as required
To perform the job successfully, an individual should demonstrate the following
  • Bachelor's degree/diploma in business administration, management or related field
  • 3+ years in managing and supervising employees
  • Five years experience in operations, management, office management or administration in a small/medium company setting
  • Excellent organizational and time management skills
  • Knowledge and/or understanding of QuickBooks an added advantage
  • Capacity to prioritize tasks and work under pressure;
  • Ability to liaise well with others and delegate tasks;
  • Strong oral and written communication skills;
  • Ability to work on your own initiative;
  • Attention to detail;
  • Flexibility and adaptability to changing workloads;
  • Problem-solving skills and project management ability.
Location: Kasarani, Nairobi

Deadline: Interested parties should send their online applications on or before 19th August 2016

Correspondence: Applications and detailed CV to be submitted online at

Applications not meeting minimum requirements will not be considered. 

Only shortlisted candidates will be contacted.

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