Office
Assistant / Messenger
Key
Responsibilities:
Office Cleaning:
Office Cleaning:
- Cleaning
the office on daily basis. Report any defects observed to the
Administration Officer on timely basis.
- Make
tea/coffee for staff and guests.
- Organize
General office cleaning on a quarterly basis including fumigation.
- Wash
kitchen utensils and place them at their respective places. Ensure clean
utensils are always available for use by staff.
- Ensure
the kitchen is always clean and tidy.
- Cleaning
of desks, telephone handsets, windows and other office equipment on
regular basis.
- Cleaning
the window frames when accessible.
- Raising
purchase request for office drinking water, milk, tea and coffee for the
office.
- Arrange
conference rooms for meetings and interviews as requested.
- Support
to Administrative Functions
- Manning
the reception desk and attending to guests needs
- Supervise
running of office errands by the courier company
- Follow
up on payments of all office bills and utilities to ensure they are paid
in time
- Manning
the switchboard, receiving and allocating phone calls and updating
telephone contacts on a regular basis.
- Assist
in filing of documents as requested
- Receive
and dispatch office mail appropriately
- Scanning
and Photocopying of documents as requested.
- Ensure
office equipment are well kept and request for maintenance service as
needed
- Support
the logistics functions of the office for cab requests and movements for
all staff and partners affiliated to the firm.
- Follow
up on supplier payments
- Coordination
of Office Supplies
- Monitor
use of office supplies and make replenishment orders as necessary
- Maintain
bin cards for all stock items for updating in the monthly stock
reconciliation report
- Prepare
a monthly stock reconciliation report
- Receiving
and checking of all goods ordered
- Assist
in the Stock counting exercise
- Prepare
and update a list of all assets with serial numbers and ensure that they
have asset numbers.
Required
Qualifications:
- KCSE
certificate.
- Certificate
or Diploma in Office Management or equivalent added advantage
- Good
command of the English Language both spoken and written
- Experience
added advantage
- Basic
computer skills
- Required
Competencies:
- Good
Knowledge of front office desk operations
Applications
must be submitted online by emailing a cover letter and a Curriculum Vitae to
2016careerskenya@gmail.com not later than COB Monday 5th September, 2016.
Please
use the job title as the subject of your email.