The National
Empowerment Network of People living with HIV/AIDS in Kenya (NEPHAK) is a
national network that unites people living with HIV (PLHIV) and those affected
by TB and AIDS through community based organizations and non-governmental
organizations including PLHIV networks.
NEPHAK
works in partnership with line government structures and like-minded civil
society organizations to improve community health in Kenya.
A
qualified and experienced professional is being looked for to join NEPHAK team
in the following position:
Finance
Officer
1 Post
Job
Summary: Responsible
for processing of financial transactions, maintaining financial records of the
organization, providing adequate accounting information, ensuring compliance
with financial policies, systems and procedures, maintain accounting controls,
proper custody of financial records, and safeguarding the assets of the
organization.
Key Responsibilities
R1.
Financial Management
- T.1
Support the implementation of, and ensure adherence to financial
management policies, systems and procedures.
- T.2
Provide technical input in the programs budgeting process.
- T.3
Assist in the preparation and monitoring of budgets.
- T.4
Prepare monthly and annual books of accounts and records in a timely
manner for annual and special audits.
- T.5
Assist in the coordination of external audit and lead the response to
issues raised in the management letter.
- T.6
Provide support in audit of projects when necessary.
- T.7
Maintain an accurate and up to date fixed asset register for the
organization.
- T.8
Prepare financial statements and narrative as per specific donor reporting
agreements and audit requirements and timescales.
- T.9
Support in financial management both to NEPHAK SMT and affiliates/sub-grantees.
- T.10
Build the capacity of staff in financial management and reporting.
R2. Processing of Financial Transactions
- T.1
Ensure cheques, payment of vouchers and any supporting source/transaction
documents are approved and authorized.
- T.2
Verify all payments for accuracy and ensure amounts are within budget
provisions before submission for approval.
- T.3
Verify staff returns from the field for accuracy, completeness and
genuineness including receipts and any vouchers submitted by imprest
holders when retiring advance/imprest.
- T.4
Making payments to creditors.
- T.5
Invoicing debtors and receiving payments on behalf of the organization.
- T.6
Disburse petty cash.
- T.7
Process monthly payroll including update staff records, effect deductions,
and disburse of funds to respective staff bank accounts and other
recipients.
R3. Banking
- T.1
Carry out banking activities; ensure funds are deposited in, and payments
made from the right/designated accounts.
- T.2
Monitor operations of bank accounts and track bank balances to manage
liquidity, cash flow and availability of funds for issued payments.
- T.3
Undertake monthly bank reconciliations and follow-up on outstanding
issues.
- T.4
Prepare monthly cash-flow statement.
R4. Financial Records
- T.1
Maintain up to date financial records in respect to all financial
transactions.
- T.2
Carry out daily reconciliation on financial transactions captured in the
financial records and update in the accounting system.
- T.3
Address issues and queries that arise from financial transactions without undue
delay.
- T.4
Make sure that accounting documents are correctly filed and securely kept.
R5. Statutory Deductions
- T.1
Effect and make timely remittance of statutory deductions to relevant
authorities by the due dates (e.g. PAYE. NHIF, NSSF, HELB, Provident Fund
etc).
- T.2
Compile annual and periodic returns as per requirements and directives and
forward the same to the relevant statutory and government departments to
ensure compliance.
Knowledge, Skills and Abilities (The knowledge, skills
and abilities may be acquired through a combination of formal schooling,
self-education and prior experience or on-the-job-training).
a.
Level of Education:
- Bachelor’s
degree in accounting, finance, business or any other related field.
b. Specialized Training / Professional Qualifications
- CPA
II.
c. Competencies / Abilities / Skills Required
- Strong
analytical skills.
- Strong
interpersonal skills.
- Excellent
computer skills including proficiency in accounting packages -
Quick-books.
- Strong
report writing skills.
- Strong
coordination skills.
- Auditing
skills.
d. Job experience
- At
least three (3) years’ experience in a similar position preferably in an
NGO environment.
NEPHAK Working Conditions
The
positions involve frequent travel by the jobholder to visit member organizations
and project sites and the travel may at times involve exposure to adverse
weather conditions and difficult circumstances.
There
may be periods that require the jobholder to work odd hours when necessary to
meet deadlines or respond to specific situations.
Programs Officer
1 Post
The position is responsible for
providing overall leadership in design and effective implementation of the KP
program.
S/he ensures effective and efficient
Program development, implementation, and management (including operations and
administration) of the projects in the target areas.
The incumbent will work in close
collaboration with SMT to articulate both organizational and program Policy
& guidelines.
The position also provides overall
technical and programmatic oversight for all activities implemented through
direct or indirect support which includes responsibility over project design,
implementation, monitoring and ensuring quality in delivery of services.
Key Duties and Responsibilities
R1. Strategic Management
- T.1 Support the development and implementation
of the Network’s strategic plans.
- T.2 Spearhead and oversee the development and
implementation of strategies that support program work in NEPHAK in
accordance with the results based management (RBM), including monitoring
and evaluation (M&E).
- T.3 Facilitate the development of annual
operation plans, work and activity plans, management plans and budgets and
controls.
- T.4 Manage the development, implementation,
monitoring and control of budgets of the function and ensure prudent
financial management and effective use of resources allocated for use in
implementation of program activities.
- T.5 Create a positive and enabling working
environment to support effective implementation of Program activities.
- T.6 Provide regular updates to the Senior
Management Team on Program implementation issues, technical insights and
direction.
- T.7 Provide technical support in programs
management both to NEPHAK SMT.
- T.8 Synthesize lessons and experiences for
continuous improvement of program approaches and methodologies within
NEPHAK and affiliates to support shared learning.
R2. Program Management
- T.1 Manage the overall technical program
planning, implementation, quality assurance and monitoring of field
activities.
- T.2 Facilitate development, implementation and
periodic review of Program standards, policies, systems and procedures.
- T.3 Ensure compliance with NEPHAK’s
guidelines, policies and procedures on program implementation, management
and administration.
- T.4 Develop systems to ensure effective
provision of quality program interventions.
- T.5 Provide technical and managerial direction
to Local Implementing Partners in the design, development and
implementation of community initiatives.
- T.6 Coordinate strategic intervention in NEPHAK’s
key thematic areas of focus.
- T.7 Support supervision, leadership
development, mentoring and capacity building to staff, local implementing
partners, and community volunteers.
- T.8 Ensure that program implementation
activities are undertaken in accordance with terms and conditions
stipulated in funding contracts.
- T.9 Ensure timely submission of quality
program periodic reports.
R3. Resource Mobilization
- T.1 Participate in resource mobilization
efforts to identify opportunities and lead proposal development in
consultations with the Executive Director and the Resource Mobilization
Unit.
- T.2 Ensure that programs and projects have
adequate funding.
- T.3 Support the development and execution of
fundraising plans including the identification of resource requirements.
- T.4 Proactively scout for new funding avenues,
research on funding sources, and establish strategies to approach funding
agencies.
R4. Relationship Management
- T.1 Develop and maintain productive
relationships including representation in relevant forums and meetings
with key stakeholders (e.g. community, government department and agencies,
other NGOs, private sector organizations, foundations, and partners) from
local, county, national level and international levels.
- T.2 Present a strong positive image of NEPHAK
and its values to program beneficiaries, regulatory bodies, other
stakeholders and the public in general.
- T.3 Maintain good public relations, networking
and collaboration with other like-minded organizations.
- T.4 Represent NEPHAK in meetings with key
partners to advocate and promote NEPHAK goals and objectives, communicate
on organizational policies and maintain and strengthen relationships.
R5. Monitoring and Evaluation
- T.1 Ensure the organization maintains
effective monitoring and evaluation systems.
- T.2 Monitor program implementation through
regular contact and field visits.
- T.3 Ensure effective collation of data and
information for timely program progress and implementation reports.
- T.4 Ensure maintenance of appropriate database
systems for monitoring and evaluation.
- T.5 Coordinate baseline surveys, studies,
external assessments and evaluations and use findings to improve program
management.
R6. Quality Assurance and Learning
- T.1 Provides technical assistance through
research, documentation, review and/or writing technical and best
practices.
- T.2 Ensure high standards are achieved in the
design and implementation of all programs and projects and they uphold
NEPHAK’s values, strategies, and guidelines.
- T.3 Facilitate regular training to staff and
affiliates on information management and shared learning initiatives.
- T.4 Facilitate the documentation and
dissemination of case studies, best practices and lessons learnt in
program implementation both in the organization and with affiliates.
- T.5 Encourage sharing of learning and
experiences within the program team, across the organization and
affiliates.
- T.6 Facilitate forums for dissemination and
sharing of information and experiences for the organization and
affiliates.
R7. Management of Staff
- T.1 Responsible for line management of staff
in the function.
- T.2 Provide guidance and direction to
supervised staff and ensure that they work in an environment that
encourages teamwork, efficiency and excellence in service delivery and
build good relationship with the other functions in the organization.
- T.3 Maintain an effective, committed, and
motivated program team and that staff issues are addressed in a timely
manner.
- T.4 Ensure effective supervision of staff, and
timely handling of grievance and disciplinary issues.
- T.5 Undertake periodic performance evaluation
of supervised staff.
- R8. Carry out any other duties and
responsibilities which may be assigned by the Executive Director and SMT
from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be
acquired through a combination of formal schooling, self-education and prior
experience or on-the-job-training).
a. Level of Education:
- A Bachelor’s degree in any of the following
disciplines: Development, Social Sciences, Sociology or any other relevant
fields.
b. Specialized Training /
Professional Qualifications
- Post graduate diploma in project management,
monitoring and evaluation or development studies, or any other related
field.
c. Competencies / Abilities / Skills
Required
- Good knowledge of financial management
including budgeting.
- Supervisory, strategic planning & proposal
writing experience necessary.
- Strong interpersonal and public relations
skills.
- Strong team orientation.
- Strong computer skills.
- Good oral and written communication skills.
- Conversant with HIV/AIDS Programs.
- Strong skills in monitoring and evaluation.
- Experience in working with People Living with
HIV and Key population.
d. Job experience:
- At least three (3) years in a similar position
in a development organization. Work experience in economic empowerment and
HIV/AIDS programs is an added` advantage.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Monitoring, Evaluation, Research &
Learning Assistant
1 Post
The position is responsible for
providing support to program/project implementation in monitoring and measuring
the impact of programs and activities; implementation of M&E systems
focused on data collection, storage, analysis and reporting; supporting the
gathering and management of data; ensure the use of appropriate monitoring and
evaluation approaches and information systems; and dissemination of relevant
information to stakeholders.
Key Responsibilities:
Reporting to the Programme Officer,
the MERL Assistant shall be responsible for:
- Monitoring and assessment; roll out and
implementation of M&E related initiatives
- Support data collection, keying in data and
quality control exercises
- Facilitate review meetings with CHVs and provide
supportive supervision to them for effective reporting.
- Monitor program implementation through regular
contact and field visits and identifying opportunities and mechanisms for
program improvement
- Support the analysis and produce reports to
monitor progress
- Facilitate proper storage of all data and
information and ensure regular back-ups
- Synthesize lessons and experiences for
continuous improvement of programme
- Documentation and Reporting by assisting in
compilation of periodic and ad-hoc programme reports.
Qualifications and Competencies
Level of Education
- Diploma in a relevant field or Bachelor’s
degree in Social Sciences or any related fields desirable.
Specialized Training / Professional
Qualifications
- Additional qualifications in Monitoring and Evaluation,
Statistics, Data entry or Development related subjects will be an added
advantage.
- Experience in community participatory
methodologies
- Experience working in tuberculosis and HIV
programming fields
- At least two (2) years in a similar position.
Competencies / Abilities / Skills
Required
- Strong analytical skills.
- Ability to work independently and under
pressure.
- Ability to write in a clear and concise
manner.
- Strong interpersonal skills.
- Ability to build trust among partners and
colleagues.
- Strong organizational and management skills.
- Strong information technology skills.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Programme Assistants
Specify either Navakholo or Butere
Sub-Counties of Kakamega County
The position is responsible for
providing support to program/project implementation for impact; implementation
of programme activities per sub-county; interaction with SCHMTs and CHVs; and
dissemination of relevant information to supervisors and stakeholders.
Key Responsibilities:
Reporting to the Programme Officer,
the Programme Assistant shall be responsible for:
- Ensure quality reports are received from CHVs
- Conduct monitoring and evaluation activities
to ensure quality reporting
- Organize and attend various meetings in the
sub-counties
- Liaise with SCASCOs and CASCOs to conduct and
coordinate HIV activities in the region
- Ensure timely reporting of all activities
conducted
- Any other duties as may be assigned by your
supervisor
Qualifications and Competencies
Level of Education
- Diploma in a relevant field or Bachelor’s
degree in Social Sciences or any related fields desirable.
Specialized Training / Professional
Qualifications
- Additional qualifications in Development
related subjects will be an added advantage.
- Experience in community participatory
methodologies
- Experience working in tuberculosis and HIV
programming fields
- At least two (2) years in a similar position.
Competencies / Abilities / Skills
Required
- Strong analytical skills.
- Ability to work independently and under
pressure.
- Ability to write in a clear and concise
manner.
- Strong interpersonal skills.
- Ability to build trust among partners and
colleagues.
- Strong organizational and management skills.
- Strong information technology skills.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Clinical Officer
1 Post
The position is responsible for
management of Clinical Services in the DICE.
Specifically, work will involve
seeing and examining patients, ordering investigation and interpretation of
results for diagnosis and treatment in the DICE; conducting Community health
care activities; managing DICE staff; ensuring the DICE is running efficiently.
Key Responsibilities
- T.1 Management of Health Services.
- T.2 Patient care and management.
- T.3 Training/capacity
building/Supervising/Counselling.
- T.4 Conducting Community health care
activities.
- T.5 Planning and conducting primary health
care activities
- T.6 Supervising and coordination staff engaged
in routine patient care
- T.7 Giving support and health education to
patients
- T.8 Work with Peer Educators to ensure timely
and accurate reporting of health data.
- T.9 Partnership for development
- T.10 Disease Surveillance and response
- T.11 Undertake data quality checks
- T.12 Cover other clinical areas as deemed
necessary
- T.13 Collaborate with staffs from other
agencies and MOH
- T.14 Perform other related duties that may be
assigned by the management from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be
acquired through a combination of formal schooling, self-education and prior
experience or on-the-job-training).
Level of Education
- Be a holder of a diploma in Clinical Medicine
from a recognized Medical Training College
- Be registered with the Clinical Officers
Council
Specialized Training / Professional
Qualifications
- Experience in working in a HIV set up and with
key population is an added advantage
Competencies / Abilities / Skills
- Strong interpersonal skills with ability to
work and relate well with people from diverse backgrounds.
- Strong analytical skills.
- Ability to work independently and under
pressure.
- Ability to write in a clear and concise
manner.
- Ability to build trust among partners and
colleagues.
- Strong organizational and management skills.
- Should be able to work with minimum
supervision
- Should one with a spirit of team work
- Should be flexible to work in challenging
conditions.
Job experience:
- At least two (2) years in a similar position.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Registered Nurse
1 Post
Responsible for planning, organizing
and performing the overall operations of Nursing / Patient Care Services,
assessing patients and clients and establishing health care needs; planning and
implementing nursing care interventions based on patients'/clients' health
needs.
Ensures compliance with patient care
quality standards as it relates to the care provided to all and especially to
key population at the DICE.
Key Responsibilities
- Assessing, planning, implementing nursing
interventions and evaluating patient's outcomes
- Providing appropriate healthcare service
- Providing health education and counselling to
patients/clients and community on identified health needs;
- Referring patients and clients appropriately;
- Maintaining records on patients/clients health
condition and care;
- Ensuring a tidy and safe clinical environment;
and
- Collecting and compiling data
- Perform other related duties.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be
acquired through a combination of formal schooling, self-education and prior
experience or on-the-job-training).
Level of Education
- Diploma in any of the following disciplines:
Kenya Registered Community Health Nursing, Kenya Registered Nursing, Kenya
Registered Nursing/Midwifery or Kenya Registered Nursing/Mental Health and
Psychiatry from a recognized institution
Specialized Training / Professional
Qualifications
- Registration Certificate issued by the Nursing
Council of Kenya;
- Valid practising license from Nursing Council
of Kenya;
Competencies / Abilities / Skills
- Strong interpersonal skills with ability to
work and relate well with people from diverse backgrounds.
- Strong analytical skills.
- Ability to work independently and under
pressure.
- Ability to write in a clear and concise
manner.
- Ability to build trust among partners and
colleagues.
- Strong organizational and management skills.
Job Experience:
- At least two (2) years in a similar position.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Data Analyst
1 Post
The position is responsible for
coordinating collection of quality M&E data; provision of data management
support and technical assistance to field staff and DICE staff in MERL
activities; and to play a key role in data collection, storage, analysis and
use.
Key Responsibilities
- T.1 Coordinate and ensure complete, accurate,
consistent and timely data collection.
- T.2 Carry out data entry and cleaning.
- T.3 Ensure data and information collected is
processed appropriately; sorting, analysis, interpretation, storage and
archiving, and documentation of results.
- T.4 Assist staff in data analysis and
manipulation to achieve desired formats and results as requested.
- T.5 Produce periodic and ad hoc reports
through; writing views to retrieve data for analysis as well as convert
data to formats required by program and technical teams.
- T.6 Work with Peer Educators to ensure timely
and accurate reporting of health data.
- T.7 Support the MERL unit to:
1.
Analyze relationships among current
indicators and emerging programmatic “success” factors; analyze and report on
findings.
2.
Document and disseminate program case
studies.
- T.8 Prepare periodic reports for the program’s
Key Performance Indicators (KPIs).
- T.9 Undertake data quality checks against data
collection forms and conduct data cleaning of entered data.
- T.10 Maintain data storage systems and data
backups on regular basis and catalogue them accordingly.
- T.11 Perform other related duties that may be
assigned by the management from time to time.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be
acquired through a combination of formal schooling, self-education and prior
experience or on-the-job-training).
Level of Education
- KCSE
Specialized Training / Professional
Qualifications
- Diploma in Applied Statistics is essential.
- Diploma in, Information technology, Statistics,
Economics, Public Health or a relevant field.
- Training on / professional experience with the
management of complex data sets.
Competencies / Abilities / Skills
- Strong interpersonal skills with ability to
work and relate well with people from diverse backgrounds.
- Strong analytical skills.
- Ability to work independently and under
pressure.
- Ability to write in a clear and concise
manner.
- Ability to build trust among partners and
colleagues.
- Strong organizational and management skills.
- Strong data management skills and proficiency
in use of statistical packages.
- Strong research experience.
- Use and understanding of computerized
information systems including databases.
- Familiarity with GFATM indicators and data
reporting systems.
Job Experience:
- At least two (2) years in a similar position.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
HTS Counsellor
1 Post
Working in the DICE, the incumbent
will:
- Carry out the data entry within the facility;
- Must be able to meet the daily set data entry
target for the site;
- Must ensure data quality is adhered to;
- Must be able to maintain confidence of the
patients’ information within the facility;
- Providing HTS to clients visiting the DICE
- Enrolling positive patients to various CCC
Qualifications
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
a. Level of Education
- KCSE (C-)
- Must have HTS certificate certified by NASCOP
b. Specialized Training /
Professional Qualifications
- Must have been trained in HTS new algorithm
training;
- Must have at least one year experience in HIV
testing services
Working Conditions: The position periodically requires the job holder
to sometimes work long and odd hours when necessary to meet deadlines or
respond to specific situations. The job is conducted in an office environment
with regular field visits.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
Administrative Assistant / Receptionist
The position is responsible for
providing general administration support to NEPHAK DICE.
Key Responsibilities:
R1. Administration
- T.1 Manage the reception area and coordinate
the flow of clients/visitors movement (entry/service/exit).
- T.2 Register incoming mail and forward to the
relevant staff concerned.
- T.3 Ensure out-going mails are send on time
through courier or any other authorised courier.
- T.4 Manage office supplies and consumables.
- T.5 Assist in taking minutes during staff
meetings.
- T.6 Make sure that office premises are kept
clean and tidy and ensure all meeting rooms, kitchen and washrooms are
clean all the time.
R2. Logistics
- T.1 Coordinate meetings and ensure meeting
room is set-up on time and tea, snacks or lunch is served on time if
participants have requested and liaise with the office assistant.
- T.2 Assist in providing logistical support for
routine and special activities such as trainings, workshops, seminars,
board/committee meetings, parties etc.
- T.3 Internally, assist in coordinating use of
the boardroom and meeting room by staff and visitors.
- T.4 Assist with taxi and flight arrangements
as per submitted requests.
R3. Performing any other duties that
may be assigned from time to time by the supervisor.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be
acquired through a combination of formal schooling, self-education and prior
experience or on-the-job-training).
Level of Education
- KCSE
Specialized Training / Professional
Qualifications
- Diploma in Front Office Management.
Competencies / Abilities / Skills
Required
- Strong interpersonal and public relations
skills.
- Good interpersonal skills to be able to relate
to people of diverse backgrounds.
- Attention to detail.
- Effective communication both oral and written.
- Good organizing skills.
Relevant Job Experience
- At least one (1) year relevant work
experience.
NEPHAK Working Conditions
The positions involve frequent travel
by the jobholder to visit member organizations and project sites and the travel
may at times involve exposure to adverse weather conditions and difficult
circumstances.
There may be periods that require the
jobholder to work odd hours when necessary to meet deadlines or respond to
specific situations.
How to Apply
Interested and qualified candidates
should send an Application Letter and CV to
NEPHAK National Secretariat,
3rd Floor, Wood Avenue Court, Wood
Avenue,
off Lenana/Argwings Kodhek
Roads.
P. O. Box 75654 00200
Nairobi
and/or email:
careers@nephak.or.ke
(indicate clearly the position
applied for in Subject line of the email)
by Friday 26th August 2016.
NEPHAK is an equal opportunity
employer.
Only shortlisted candidates shall be
contacted.
Website: www.nephak.or.ke