HFH
Kenya is a leading housing organization founded in 1982 whose mandate is to
enable low income communities to access decent and affordable shelter. Through
provision of affordable financial and technical services, HFHK brings people
together to build homes, communities and hope.
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of ICT & Data Management Coordinator to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
Position: ICT & Data Management Coordinator
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of ICT & Data Management Coordinator to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
Position: ICT & Data Management Coordinator
Reports
To: Country
Director
Location: Nairobi
Direct
Supervisees: ICT
Assistant
Relationships: All departments to ensure seamless flow
of HFH programme and operations processes
Category: New Position
Job Purpose: Reporting to the Country Director, ICT & Data Management Coordinator will be responsible for ensuring timely coordination and provision of ICT service to all functions of HFH Kenya, ensuring implementation of well-coordinated systems with sufficient controls, taking lead in recommending / developing systems that support HFH in maximizing business delivery, management of data support systems in the organization and ensuring compliance to applicable internal controls and best practice.
Job Purpose: Reporting to the Country Director, ICT & Data Management Coordinator will be responsible for ensuring timely coordination and provision of ICT service to all functions of HFH Kenya, ensuring implementation of well-coordinated systems with sufficient controls, taking lead in recommending / developing systems that support HFH in maximizing business delivery, management of data support systems in the organization and ensuring compliance to applicable internal controls and best practice.
He
/she will ensure that information systems offer the highest level of
reliability and accuracy while ensuring that data integrity and security is
guaranteed.
In
addition, offering high level of efficient service in terms of data entry,
processing and retrieval.
Key Responsibilities
Key Responsibilities
- Formulate,
interpret and ensure application of ICT policies, procedures, rules and
regulations in line with HFH global and country specific ICT environment.
Ensuring that these policies are well articulated to staff and compliance
is enforced in liaison with other departments.
- Ensure
that information systems offer the highest level of reliability and
accuracy while ensuring that data integrity and security is guaranteed. In
addition, offering high level of efficient service in terms of data entry,
processing and retrieval.
- Prepare
and manage annual ICT budget, expenditure, cost reduction and ensure value
for money is achieved.
- Develop
and implement a secure and effective information sharing and communication
platforms across the organization.
- Ensure
accurate configuration of branch systems to generate the desired reports
- Provide
on-call support for computer/network systems including but not limited to
password resets, account creations, account terminations, desktop and
laptop configurations and printer support.
- Plan,
oversee and co-ordinate the development, installation and support of
computing and network support services for Nairobi office and regional
network.
- Maintain
profiles of HFHK network users and give appropriate security level
clearance.
- Maintain
and support all the existing computer installations and software and
recommend and oversee continuous upgrade of the systems
- Identify
the organization’s long term ICT requirements that will support and
deliver the organization’s business plans.
- Coordinate
and provide leadership for new system development and implementation and
current system enhancements and improvement and to review, evaluate and
develop proposals for new hardware/software and/or upgrades as
appropriate.
- Plan
and co-ordinate the analysis design, programming, timely implementation,
and testing of all information systems projects.
- Maintain
a broad knowledge of state of the art technology, equipment, and/or
systems to provide regular updates and reports to the management.
- Oversee
and/or participate in the design, development, implementation and
evaluation of end user services and integrated information initiatives.
- Work
directly with IT vendors to obtain support, repair and warranty
information.
- Ensure
proactive measures are taken to have uninterrupted services from vendors.
- Establish
and maintain a standard data administration and back up policy to
facilitate recovery and retrieval.
- Coordinate
development and maintenance of HFH Kenya websites.
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Develop
and co-ordinate programs and initiatives to ensure quality ICT / Microsoft
systems skills among staff within the organization.
- To
perform any other duties as assigned by the Supervisor.
Key
Performance Measures / Indicators
- Regular
data backups for the Organization.
- Timely
support to users in Nairobi and field offices.
- Regular
testing and implementation of IT initiatives as agreed with management.
Qualifications
- A
Bachelor’s degree in Information Technology in ICT./Computer Science
- Microsoft
qualifications will be an added advantage.
- Membership
of a professional ICT body
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills and financial analytical skills
Experience
- At
least 5 years of working experience in a similar position in an NGO or
private sector.
- Hands
on experience in computerized packages particularly SUN systems and ELOS.
Additional programming experience will be an advantage.
- Experience
of supporting a Windows environment and Firewalls.
- Experience
working with outsourced providers in delivering services based on service
level agreements
Other
Information
- Ability
to work long and odd hours, including weekends.
- Confidentiality
- Honesty
- High
levels of integrity
How to
Apply:
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
Applications
will be reviewed on a rolling basis and only shortlisted candidates will be
contacted.
HFH Kenya is an equal opportunity employer.
HFH Kenya is an equal opportunity employer.
