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Grants Coordinator Job in Nairobi, Kenya

Norwegian Refugee Council
Regional Grants Coordinator (Kenya Nationals) - Region Horn of Africa
Ref. No: 3176801980
Job Location: Nairobi
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. 

NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. 

In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

NRC’s Horn of Africa operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across eight countries (Kenya, Somalia, Ethiopia, Djibouti, and Yemen), and most recently Eritrea, Uganda and South Sudan. 

NRC’s overall strategy in the region is to ensure a greater number of vulnerable people in hard to reach areas get access to humanitarian assistance, become resilient to future disasters and find durable solution. 

The regional office is based in Nairobi and works with country programmes to ensure standardisation of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The main purpose of the Regional Grants Coordinator (RGC) is to assist the Regional Programme Director (RPD) in ensuring that donor obligations and requirements of Multi Country programme funding are met with high quality programming approach. 

As delegated, the RGC is responsible for assisting Programme staff of the selected small country programmes in the region with key issues related to designing projects, proposal writing, project monitoring and reporting while ensuring efficient grants administration.

Job description

Generic Responsibilities
  • Support in the strategic planning, programme development and reviews for the selected country programmes in the region
  • Responsible for quality control of content for the multi country proposals including coordination of inputs from relevant Core Competency advisors in the region
  • Responsible for the compilation of the regional reports including the Triannual BSC reports in collaboration with the regional heads of departments
  • Prepare country fact sheets and other relevant information pieces for the selected country programmes
  • Promote the rights of the displacement affected communities (Refugees/ IDPs/returnees) in line with the advocacy strategy
  • Represent NRC in relevant forums based on thematic areas as assigned by line manager
  • Compliance with and adherence to NRC policies, guidance and procedure
Specific responsibilities
  • Responsible for the review of proposals, budgets and reports for the selected county programmes in the region to ensure high quality that meets donor requirements
  • Support with grants start up meetings, programme reviews and ensure lesson learned are captured and documented to help improve on the programme delivery in the selected countries of support
  • Establish and maintain grants tracking systems, processes, documentation and databases for effective grants management for selected countries of support
  • Field visits to support and train staff on issues such as grants management, project cycle management, proposal and report writing
  • Support in the timely budgetary revisions at project level in close collaboration with finance staff for the selected countries of support
  • Support LEAN initiatives in the country programme aiming at reducing operational time and improving control
  • Ensure full compliance with requirements and conditions in grant agreements and contracts, in close cooperation with programme, support, and finance departments
  • At least 5 years’ experience in program and project design, implementation, management, monitoring, evaluation and report writing
  • Strong planning, coordination, organisational and project management skills and ability to prioritise and handle multiple tasks
  • Demonstrated ability to transfer knowledge to diverse audiences through training, menioring and other formal and non-formal methods
  • Ability to design and train others on PCM and Logical Framework Approaches and sound knowledge of participatory approaches and result-based monitoring and evaluation frameworks
  • Knowledge of institutional donor compliance requirements e.g. Norwegian Ministry of Foreign Affairs, USAID/OFDA, ECHO/EC, UNHCR, SIDA, Danida, etc
  • Documented results related to the position’s responsibilities
  • High level of communication, interpersonal, representation and negotiation skills
  • Ability to write high quality concept notes and technical sections for donor proposals
  • Fluency in English, both written and verbal
  • Above average computer literacy, especially in common software programmes
Education level: College / University, Bachelor's degree

Personal qualities
  • Handling insecure environments
  • Managing resources to optimize results
  • Managing performance and development
  • Communicating with impact and respect
  • Strategic thinking, result oriented and diplomatic
  • Initiating action, culturally sensitive and coping with change
  • Ability to work under pressure and with limited supervision
  • Flexible, innovative and creative, confident in taking initiatives and exploring new opportunities
  • Ability to work both independently and as part of a team.
Language: English

We offer

Duty station: Nairobi
Contract period is for 12 months with possibility of extension. 

Salary/benefits: According to NRC’s general directions. 

The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi
40% Travel is expected.

Miscellaneous info

Travel: Some travelling must be expected
Search criteria:
  • Location: Kenya
  • Industry: Emergency Relief
  • Special field: Project management
  • Role: Supervisor
How to Apply

Visit to apply online

Deadline for application: 04/09/2016 

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