Sheer
Logic is seeking to engage dynamic individual for the Executive
Assistant position to be based in Nairobi.
The
successful candidate will ensure provide administrative and secretarial support
to the Director; ensuring day to day functioning of the office; coordinating
office management activities; managing the office’s interface with other
departments and external parties.
Key Result Areas
- Organise,
manage and run the Directors Office to include filter of incoming
visitors, correspondence, emails and telephone calls, highlighting urgent
and priority matters requiring the Director’s attention;
- Draft,
type and dispatch memoranda, acknowledge letters and responses to
correspondence, and follow up with relevant action officers;
- Proof
read routine documents prepared for the Director’s signature in
consultation with originating officers;
- Prepare
various reports for Director’s Office including creation of
spreadsheets, charts, databases, and application of relevant software;
- Draft
correspondence, speeches, presentations, and announcements from the
Director’s Office;
- Schedule
meetings between the Director and key stakeholders within and outside the
company and effectively manage the diary;
- Draft
agendas, compile and distribute relevant documents and briefings, take
minutes and maintain records for the Director’ meetings;
- Prepare
Board Papers on time in collaboration with other departments and
stakeholders;
- Maintain
and manage Executive Director action log across all organization
engagements both internal and external;
- Compile,
schedule and prioritise engagements, appointments, invitations, and other
requests for weekly dairy meetings;
- Make
travel arrangements for the Director, coordinating flights, accommodation
and other itinerary specifics;
- Coordinate
logistics and documentation for visiting delegations; and
- Provide
administrative support to the Director including preparation of
administrative forms and processing of requests.
Qualifications
- A
Bachelor’s degree in Management, Business Administration, Office
Management Secretarial Studies, Communication, Public
Relations or related disciplines;
- A
minimum of 5 years’ experience as Executive or Administrative Assistant to
a Director, Chief Executive Officer or Chief of Party preferably of an
international, multicultural organisation;
- Advanced
Information technology skills including word, excel, access, PowerPoint Ms
outlook; and
- Highly
developed analytical skills with ability to prepare, analyse and interpret
data and reports.
Key
Skills
- Organizational
and planning skills;
- Superior
written and verbal communications skills in English and Swahili;
- Information
gathering and analytical skills;
- Problem
analysis and solving skills;
- Quick
judgment and decision-making ability;
- Self
initiative;
- Attention
to detail and accuracy;
- Interpersonal
skills;
- Highly
numeric;
- Communications
and negotiation skills; and
- Ability
to manage senior executives of the board and the management committee.
How to
Apply
If you believe your career objectives match this exciting position, please forward your application and detailed C.V stating your current position, remuneration, contact details by 26th August 2016 to the Sheer Logic Management Consultants E- Mail: sheerlogictalentsourcing3@gmail.com clearly marking –The position on the subject line
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Executive Assistant”-
Failure to do so will lead to automatic disqualification