The Unclaimed Financial Assets
Authority (UFAA) is a State Corporation established under the National Treasury
pursuant to the Unclaimed Financial Assets Act No. 40 of 2011.
The primary mandate of the Authority
is to obtain unclaimed financial assets from the holders of such assets on
behalf of the Government, safeguard and re-unite the assets with their rightful
owners.
Secretary / Administrative Assistant
Job Ref: UFAA/012/2016
Purpose of the Job: Reporting to the Administration Officer, the
position is responsible for providing administrative support to the Authority
and management through coordinating and conducting administrative tasks and
duties including handling and receiving information.
Duties and Responsibilities
- Preparing and managing correspondence,
documents and reports.
- Taking note, typing and distributing minutes
of meetings.
- Maintaining databases, operating office
equipment and managing office space.
- Executing and maintaining office systems,
maintaining calendars and schedules.
- Handling incoming mails, telephone calls,
enquiries, or requests.
- Maintaining and devising office systems,
including filing, data management etc.
- Establishing and maintaining secretarial
practices in order to ensure reliable and accurate data, essential for
business operations.
- Arranging and confirming appointments, and
organizing external and internal events.
- Organizing and coordinating meetings, travel
arrangements, and conferences for staff.
- Setting up and maintaining filing systems,
establishing work procedures and collating information.
- Liaising with external and internal contacts,
suppliers or clients.
- Communicating verbally as well as in writing
to respond to inquiries and providing information.
- Providing secretarial and administrative
support to management and other staff
Qualifications
- Diploma in Secretarial Studies from a
recognized institution
- Served in the grade of a Secretary/
Administrative Assistant for a minimum period of three (3) years
- Certificate in Computer Applications
- The following professional qualifications
offered the Kenya National Examination Council:
1.
Shorthand II (80w.p.m)
2.
Typewriting II (40 w.p.m)/
computerized Document Processing III
3.
Office Management III/ Office
Administration and Management III
4.
Business English II/ Communications
II
5.
Office Practice II
6.
Commerce II
7.
Secretarial Duties II
Skills and Specifications
- Knowledge of clerical and administrative
procedures.
- Knowledge of applicable software applications,
such as word processing, spreadsheets, and database management.
- Proficiency in spelling, grammar, punctuation,
and further English language skills.
- Good at typewriting.
- Attention to detail and ability to maintain
confidentiality
- Planning, interpersonal, and time management
skills.
- Initiative, stress tolerance, and
customer-service orientation
- Organizational skills or management ability.
Terms and Conditions
Successful candidates for the above
positions will be offered a competitive remuneration package;
Appointments will be on permanent and
pensionable terms subject to satisfactory performance
Applicants should attach the
following documents with their applications: valid Tax Clearance Certificate
from Kenya Revenue Authority, Higher Education Loans Board clearance, Credit
Reference Bureau Report, Ethics and Anti-Corruption Commission submission form,
and a Certificate of Good Conduct from the Criminal Investigations Department.
Application Process
Application Process
If you possess the above
qualifications, please write quoting the Job Reference and Title on both the
application letter and envelope accompanied by an up-to-date curriculum vitae,
indicating your current and expected remuneration and other benefits, academic
and professional qualifications, work experience, your e-mail and telephone
contacts.
Your curriculum vitae should indicate
names, phone numbers, postal and email addresses of at least two (2) referees
who are familiar with your previous academic/work experience.
Please attach copies of your
educational, professional certificates, identity card or passport.
The applications should either be sent by post, e-mail, or hand delivered to the Authority’s offices located at 2nd Floor Pacis Centre, Westlands - off Waiyaki way, to be received on or before 22nd July 2016 at 5 P.M. addressed to:
Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235-00200
Nairobi
E-mail: careers@ufaa.go.ke
UFAA is “an Equal Opportunity Employer” Women and Persons with Disability are encouraged to apply.
Canvassing of any form will lead to automatic disqualification.
Only shortlisted applicants will be
contacted