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Office Receptionist and PA Job in Kenya

Quavatel Limited is a company with headquarters in Kenya. Quavatel is focused on building the required infrastructure that enables individuals; businesses and communities access the Internet.
To this end, Quavatel provides a Turn-key optical fiber network deployment and undertakes the construction of the infrastructure projects for service providers to the public, Government institutions building network infrastructure for their own use or the public, as well as, enterprises building their own networks. 

We wish to identify: highly competent, proactive and self-driven individuals who can work anywhere in Kenya, to fill the below position

Office Receptionist and PA to the COO
Reporting to the Human Resource Manager the position will be responsible for the front office management and also be a personal assistant to the Chief Operating Officer.

Duties & Responsibilities:
  • Receive clients and visitors and notify relevant department/staff members in a timely manner;
  • Effectively handle client queries at the reception and channel these to the relevant department/staff;
  • Ensure that the reception area is kept tidy at all times and that necessary publications are available at the reception;
  • Receive and record incoming hand deliveries, sign for them, and place in trays for dispatch by internal messengers;
  • Coordinate and establish priorities of urgent dispatches from all departments;
  • Receive all incoming calls and forward them to respective department/Staff members.
  • Hold letters or cheques for collection by suppliers/clients.
  • To manage the COO diary ensuring effective coordination between key persons and contacts to ensure proper planning of the diary.
  • Facilitating the COO to manage time effectively by preparing executive presentation, memos, letters, reports etc
  • Any additional deliverables that maybe assigned from time to time.
  • Must be a holder of at least a Diploma in front office, customer service, business administration or any other related field.
  • A minimum of 1 years’ experience in front office or customer care role.
  • Excellent interpersonal and communication skills.
  • Ability to manage processes, maintain accurate records, interpret / analyze a wide variety of data and identify/resolve activity problems;
  • Excellent organization and planning skills with ability to handle work in an efficient and timely manner; and
  • Proficient in MS Office applications.
  • Strong Interpersonal &Communication Skills, Presentable and Sharp
How to Apply: 

(Ladies highly encouraged to apply)

Interested candidates who meet the above should send their application and detailed CV, including your qualifications, experience, present position and current remuneration.

The forwarding e-mail and cover letter must clearly indicate the job title on the subject line.

Send your application to by 16th June 2016 before 5:00pm East African time.

Only short-listed candidates will be contacted

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