Our
client, is a leading ICT Solutions provider in East Africa region.
They
are seeking to recruit a highly talented professional to fill in the following
position in their Nairobi office:
Finance & Administration Manager
Reporting to the Managing Director, this position will responsible for designing & implementing the key financial policies, procedures and systems required to help the company manage its financial operations.
Finance & Administration Manager
Reporting to the Managing Director, this position will responsible for designing & implementing the key financial policies, procedures and systems required to help the company manage its financial operations.
Principal Accountabilities:
- Ensure
sound financial management for the company in compliance with
International Financial Reporting Standards and Kenyan statutory
requirements; manage monthly financial reporting, bank reconciliation,
cash flow analysis and management
- Prepare
the Annual operating office budget.
- Work
closely with the External auditors to facilitate annual audits
- Prepare
and submit tax returns and ensure other statutory deductions are paid on
time
- Develop
and maintain Human Resources files for company employees and ensure that
all files contain valid employee contracts, CV’s, job descriptions,
performance plans etc.
- Ensure
that the payroll is submitted on time each month.
- Set
up employees benefits for the company staff including pension, medical
insurance, severance package and any other packages
- Assist
in the recruitment process for staff and liaise with recruitment firms
- Manage
facilities, vehicles and logistics and address any maintenance and repair
issues within the facilities.
- Collaborate
with department heads as appropriate for monitoring administrative matters
- Manage
the procurement process in compliance with policy and requirements;
maintain updated vendor lists and vendor performance files
- Manage
the company stocks in terms of re-ordering, safe custody and planning
future orders in line with business needs.
- Manage
the procurement team for local and foreign purchases, facilitate lines of
credit with the bank and manage the same, deal with clearing agents.
- Ensure
that all property/equipment is registered including equipment
descriptions, specifications, serial and model numbers, Purchase Order
Number etc.
- Supervise
and ensure the consistency of procurement records management; create and
comply with standard records file list for all procurement activities –
Purchase Order Forms, Request for Quotes/ supplier selection and
approvals, receipt of goods and services (GRN forms)
- Supervise
quarterly inventories to reconcile database entries with physical counts
of property within the office and document and track property movements
Qualifications:
- Degree
in Finance or related course
- MBA
in Finance, Accounting or Strategic Management is added advantage
- CPA
(K)
- Over
5 years in a comparable role (preferably in the IT Industry)
- Experience
in a retail environment
- Proficiency
in Microsoft Office (Excel, Word, Powerpoint), Data Analysis and with
Quickbooks or Hansaworld ERP.
- Familiarity
with Kenyan regulations and practices especially in finance & human
resources
Interested
candidates are requested to forward their updated CVs to recruit@virtualhr.co.ke
by 22nd June 2016 stating their current and expected remuneration, daytime
telephone contacts and addresses of three referees.
Only
shortlisted candidates will be contacted.
