Job
Description for an Executive
Personal Assistant to the CEO
Location: Nairobi
- Coordinate
management meetings, create and distribute pertinent documentation
including reports, minutes, agendas etc.
- Prepare
and modify documents including correspondence, reports, drafts and emails
- Maintain
all MD’s calendars/diaries, schedule appointments and take responsibility
for board room management and ensure that the Director is well prepared
- Liaise
and follow-up on clients, suppliers of various services and continuously
update the status of tasks undertaken.
- Provide
timely & accurate operational support on behalf of the Director to
maintain day to day efficiencies in the office upkeep and cleanliness of
the office.
- Ensure
provision of required office accessories needed for the Directors Office.
- Provide
administrative and clerical support to the Director through drafting
minutes, memos and letters.
- Schedule
meetings and arrange conference rooms.
- Alert
Director about cancelations or new meetings.
- Manage
travel and schedule transfers when called upon.
- Handle
information requests promptly as directed by Director.
- Perform
any other assignments as requested by management.
Key
Skills and Competencies
- Bachelor
Degree in Business management or any other relevant degree.
- 3
years experience in a busy environment as An Executive Personal Assistant.
- Driving
is a MUST
- Ability
to work under pressure.
- Good
communication and administrative skills.
- Great
leadership skill and a strategic thinker.
- Ability
to Multi-Task