Executive
Assistant to the Country Director
Location: Nairobi
Industry: Health
Our
Client, an international NGO whose core business is reproductive health and
family planning to millions of the world’s poorest and vulnerable women is
seeking to recruit an Executive Assistant who’s key function is to provides
comprehensive administrative, logistical, communication and technical support
to the Country Director and Country Management Team.
- Maintain
and efficient work diary for the Country Director and ensure appointments
and meetings are well organized and coordinated and timed
- Manage
and organize meetings for Country Director and Country Management Team,
coordinate availability dates
- Facilitate
and take minutes for Country Management Team and other meetings as
instructed and distribute any follow up actions
- Ensure
relevant reports, agenda and other information is provided and
communicated to various levels of management
- Track
and monitor the Country Director’s department budget.
- Facilitate
any external events or conferences as requested by the Country Director
- Coordinating
documentation to Country Director’s office requiring signature.
- Maintain
files related to the Board and all governance issues in conjunction with
Director Corporate Services
- Support
responses in writing to any correspondences relating to policy and
sensitive matters
- Manage
all travel arrangements (visa, hotel, flights etc.) and ensure Country
Director is fully informed of those plans
- Provide
logistics for seminars and conferences are instructed by Country Director
- Conduct
research for reports, briefings and correspondence for presentation as
instructed by Country Director
- Reconciliation
of Country Director’s monthly credit card statement and travel
requisitions for submission to finance department.
- First
point of contact of Country Director in her absence, assessing priorities
and redirecting mail as necessary
- Managing
correspondence between donors, partners, other stakeholders and Country
Director, Ensure that good public relations is maintained
- Promote
cooperate image by professionally representing Country Director internally
and externally and consistently exhibiting the attributes of the
organization
- Representing
in for and meetings with affiliates for which the Country Director is a
member e.g. ANMA (Africa network for medical abortion etc.)
- Develop
a data base of key contacts
Qualification
and Experience
- Degree
in Business Administration, Social Sciences, Human Resource or any related
field
- Master’s
degree will be an added advantage
- At
least 3 years’ experience of program support in busy INGO
- Knowledge
of donor funded programmes management
- Excellent
interpersonal/communication skills – both oral and written
- Excellent
Analytical and organizational skills
- Proven
ability to interpret verbal, written and numerical data
How to
Apply
To
apply, send your CV and cover letter only to recruit@flexi-personnel.com or
before close of business 22nd June, 2016.
Clearly
indicate the position applied for and salary expectation on the subject line
NB: Flexi Personnel does not charge candidates for job placement.