Clerical /
Administrative Support Assistant
General Purpose: To provide administrative and clerical support to ensure the efficient operations of the department or office.
Main Job Tasks and Responsibilities
General Purpose: To provide administrative and clerical support to ensure the efficient operations of the department or office.
Main Job Tasks and Responsibilities
- answering
and directing phone calls
- making
phone calls
- taking
and distributing messages
- organizing
and scheduling appointments
- organizing
and coordinating meetings
- handling
inquiries and incoming work requests
- reviewing
files and records to answer requests for information
- checking
and distributing documents and correspondence
- receiving,
sorting and distributing incoming mail
- maintaining
filing systems
- compiling
records of office activities
- photocopying,
scanning and faxing
- sending
emails
- preparing
and sending outgoing mailings and packages
- typing
documents and correspondence
- checking
and entering data
- updating
and maintaining databases
- coordinating
work flow
- controlling
basic accounting functions such as checking invoices and making deposits
- managing
petty cash
- monitoring
and ordering inventory of office supplies
- keeping
office area neat and tidy
Education
and Experience
- knowledge
of relevant software applications including MS Office
- proficient
in use of email and internet
- good
numeracy skills
- accurate
keyboard skills
- knowledge
of office management systems and procedures
- knowledge
of administrative procedures
- knowledge
of basic accounting procedures
- O
level and computer literate
Key
Competencies
- organizational
and planning
- time
management skills and the ability to prioritize work
- data
management
- attention
to detail and accuracy
- problem-solving
- adaptability
- customer
service orientation
- team
work
- communication
skills - verbal and written
- confidentiality
Send your application to kenyajobs2016@gmail.com latest by 30th June 2016