Job
Vacancy: Administrative Assistant Intern
Family
Media is the pioneer Christian broadcaster in Kenya and the largest in East and
Central Africa.
We are
one of the fastest growing broadcasters on the continent broadcasting both TV
and Radio.
Job Brief: We are looking
for a person interested in doing internship as an administrative
assistant.
The
person will assist in facilitating the smooth running of activities in the
department as well as partner with and ensure the long-term success of our
customers.
Responsibilities
Responsibilities
- Ensure
the timely and successful delivery of our services according to customer
needs and objectives
- Maintain
a comprehensive client database
- Deliver
timely logs to clients
- Follow
up with clients on contract renewals
- Devise
and maintain office systems, including data management and filing;
- Prepare
letters, presentations and reports, write proposals and giving your
manager to approve them
- Screen
phone calls, enquiries and requests, and handling them when appropriate;
- Meet
and greet visitors at all levels of seniority;
- Organize
and maintain diaries and making appointments;
- Deal
with incoming email, faxes and post
- Take
dictation and writing minutes for the departmental meeting;
- Carry
out background research and present findings;
- Produce
documents, briefing papers, reports and presentations;
- Organize
and attend meetings and ensure the manager is well prepared for meetings;
- Liaise
with clients, suppliers and other staff.
- Managing
databases; handling correspondence
- Assist
in organizing company events.
- Perform
other administration duties in the Sales Department
Requirements
- Demonstrate
ability to communicate, present and influence credibly and effectively at
all levels of the organization
- Proven
ability to manage multiple projects at a time while paying strict
attention to detail
- Ability
to handle clients in a professional manner
- Ability
to handle clients’ accounts well
- Excellent
verbal and written communications skills
- BA/BS degree or equivalent
Qualified
and interested candidates should email a cover letter and a copy of resume to
hr@familymedia.tv
