Hivos
seeks qualified candidate for the position of:
Vacancy
Name: Programme Officer, Voice
Number
of hours: 40
Region: East Africa
Office: Nairobi, Kenya
About
Hivos: Hivos
is an international organisation that seeks new solutions to persistent global
issues. With smart projects in the right places, we oppose discrimination,
inequality, abuse of power and the unsustainable use of our planet’s
resources.
Job context
Voice: Nothing About Us, Without Us, is a new fund created by the Dutch Ministry of Foreign affairs. It is managed jointly by Hivos and Oxfam Novib.
The
fund is part of the Dialogue and Dissent agenda of the Dutch Ministry of
Foreign Affairs.
Its
main goal is to strengthen the capacity for lobby and advocacy of civil society
organizations and representatives of the most marginalized and discriminated
people, in order to empower these groups and have their voices heard and
respected.
Voice
has two main components; a grant making facility that gives support to groups
and organizations and a linking and learning programme that will nurture
learning and innovation across countries and groups.
It
will support the use of innovative ideas to reach these groups for lobby and
advocacy.
In East Africa, Hivos will support the implementation of Voice in Kenya and Tanzania.
In East Africa, Hivos will support the implementation of Voice in Kenya and Tanzania.
Your
responsibilities
Communication and Representation:
Communication and Representation:
- Coordinate
the implementation of the Voice programme in the country in liaison with
the Programme Manager, Hivos based in Nairobi. In close coordination with
Regional Director and Country Management Team represent the Voice
programme in the country vis à vis country stakeholders
- Coordinate
the communities of stakeholders in the country and also serve as the
linking and learning focal point in the country / regional team
- Coordinate
and lead on pro-active and innovative outreach to the target groups for
the Voice programme and coordinates the dissemination of information about
the calls for proposals to them
- Launch
and assess open country proposal calls and assess proposals with support
from Voice global coordination team and others, guaranteeing application
of Voice grant making criteria, principles and processes
- Regular
communication with the Voice Coordination Team in particular the Programme
Manager and the Global Voice Grants Coordinator
Grant
Management and Partner Support
- Support
organisation of Voice programme events and activities
- Provide
technical support as needed to potential grantees in the formulation of
grant applications
- Mentor
and provide technical assistance to grantees in the implementation of
projects on an as needed basis
- Support
capacity development and empowerment approaches
- Coordinate
and support in-country grants team in carrying out programme and
accountability assessments
- Ensure
effective post contract grant management including collection and
assessment of reports, follow up, communication with and monitoring
grantees on the ground; ensure scheduled payments to grantees, and liaise
with finance officer to ensure seamless grantee management and
communication
- Manage,
review and make recommendations to change as needed to ensure that grant
processes are in line with Voice needs and promote effective grant making
Compliance
and Reporting
- Process
and monitor information on grant allocation in the administrative system
- Responsible
for country level reporting on the Voice programme (grant portfolio
reporting, data collection and learning, time writing)
- Develop
and prepare operational reports for grant management at national and global
level
- Administer
Voice policies and procedures in accordance with country and
organisational guidelines
- Track
Voice grant compliance and bring instances of non-compliance to the
attention of the Country Director and Voice Coordination Team
- Support
grants and financial data reconciliation and preparation for reports,
audits and other Voice reporting as needed
- Monitor
regulations and their effect on grant making.
Your
profile
- 5
years experience with large scale grant management
- Excellent
knowledge of LGBT and feminist/ women’s empowerment actors and issues in
Kenya
- Knowledge
of and affinity with social inclusion, marginalisation, lobby &
advocacy
- Knowledge
of applicable country/ national regulations
- Relevant
Academic background (MA level) or similar
- Excellent
written and verbal English
- Administrative
project management skills
- Excellent
ICT skills ( Microsoft Office and database)
- Excellent
organisational and coordination skills;
- Ability
to perform complex tasks and to prioritise multiple projects
- Strong
interpersonal and communication skills and the ability to work effectively
with a wide range of constituencies in a multicultural environment
- Ability
to communicate effectively, both orally and in writing
- Ability
to make administrative/procedural decisions and judgments
- Ability
to analyse budgetary line items for compliance with budget guidelines
Desired:
- Knowledge
of grant management (desired)
What
we offer
We offer a competitive package based on the candidate’s qualifications.
Like to apply?
To apply kindly send your CV and cover letter explaining why you are the suitable candidate for this position to eastafricajobs@hivos.org.
We offer a competitive package based on the candidate’s qualifications.
Like to apply?
To apply kindly send your CV and cover letter explaining why you are the suitable candidate for this position to eastafricajobs@hivos.org.
Your
letter should state your current and expected salary.
Deadline
is 3rd June, 2016.