Achukule
Irrigation Project
Lokichar,
Turkana County - Kenya
Achukule
irrigation Project (herein referred to as Achukule irrigation
Project) has received funding from the United
States African Development Foundation (USADF)
towards its irrigation enterprise expansion.
For
the successful implementation of the grant, Achukule Irrigation project is
seeking to hire an Enterprise Manager who will work with the Achukule Board to
implement the grant in achieving set objectives.
Position: Enterprise Manager
Location: Lokichar - Turkana
County;
Duration: 1 year with possibility
of extension based on performance and availability of funds
Report
to: ACHUKULE
BOARD;
Summary
of Duties and Responsibilities
The
Enterprise Manager will:
Oversee
ACHUKULE Operations
- Oversee
all ACHUKULE Enterprise activities, delegate as needed, and follow up to
ensure activities are completed;
- Lead
and motivate the project team;
- Designing
project sustainability proposals for discussion with ACHUKULE board, and
thereafter sharing with other potential funding hence spearheading the
pursuit of requisite resources.
Communication
- Play
the role of contact person for the donor, partner, all staff, stakeholders
and the beneficiary community ensuring timely dissemination of necessary
information from the donor and partner to the board and members;
- Ensure
close collaboration and coordination with cooperating partners for smooth
implementation of activities and achievement of results as specified in
the grant agreement;
- Continually
read to understand the ACHUKULE/USADF Project grant agreement and ensure
that ACHUKULE activities, procedures and conduct are in line with
the terms and conditions of the grant;
- Continually
liaise with the USADF partner on necessary adjustments or changes ACHUKULE
might seek to introduce during the grant implementation period that were
not mentioned in the original grant paperwork, and, letting USADF know
ahead of changing including but not limited to budget shifts;
Required
Project Activities
- Ensure
implementation and achievement of at the minimum 95% projections Appendix
A Indicator Projections for ACHUKULE.
- Responsible
for Disbursement Requests and Quarterly Reports on regular basis to the
donor and any other report that may be requested based on need;
- Ensure
that project activities comply with the policies and regulations of the
ACHUKULE and USADF;
- Be
responsible for overseeing the development and
execution of project deliverables and action points,
planning, budgeting and monitoring processes;
- Coordinate
work with Apprentices, Consultants and organize Committees and Board
meetings as applies;
- Ensure
close collaboration and coordination and cooperation
with the USADF partner for smooth implementation of activities
and achievement of result as specified in the
grant agreement;
- Facilitate
operations on a day to day basis;
- Ensure
timely deduction and remittance of Statutory deductions that include
National Social Security Fund-NSSF, National Hospital Insurance Fund-NHIF,
Pay As You Earn-PAYE, Applicable Higher Education Loans Board-HELB,
Withholding Taxes-WHT;
- Working
with the Procurement Committee, Apprentices, USADF Lodwar Office and CEZAM
(USADF Partner) and Applicable Suppliers, process Value Added Tax (VAT)
exemption for goods to be procured under the USADF grant;
- Working
with Apprentices, ensure to address any unmentioned accounting duties for
the ACHUKULE.
Hire
and Train Apprentices
- Prepare
and implement a training schedule for 2 or more ACHUKULE Job trainees
(Apprentices) in areas of financial recording and organizational
operations;
- Prepare
and carry out ACHUKULE Job trainees interviews to determine the trainees’
suitability for ACHUKULE work;
- Continually
monitor the progress, interests, and the performance of the ACHUKULE Job
trainees (Apprentices) and make timely recommendations for new skills’
training or replacement;
- Train
apprentices to record direct and indirect expenses of the ACHUKULE, and
oversee this work.
- Train
and oversee apprentices.
Monitoring
and Data Management
- Monitor
project activities and tracking, ensuring accurate documentation related
direct and indirect expenses and share progress with stakeholders;
- Track
and ensure accurate documentation of farm revenues/fees collected from
crops transacted.
- Ensure
that the daily revenues collected from Farmers and the number of crops
sold are accurately recorded in the ACHUKULE records, and accurately
reflected in the already existing performance indicators template as
quarterly totals;
- Ensure
that farming revenues/fees and related expenditures are accurately
recorded in the monthly and quarterly Simplified Financial Statement on
the provided template;
- Conducting
any other business as may be in the interests of
ACHUKULE and USADF
Qualifications
for the ACHUKULE Enterprise Manager
- Diploma
in Business Management and Administration or Agribusiness management or
its equivalent from a recognized institution with 3 years of on Job
related experience or;
- Degree
in Business Administration and Management, Agribusiness management or
their equivalent from a recognized institution with 1 year of Job related
experience;
- Must
be computer literate;
- Must
have basic accounting skills;
- Must
have conducted trainings or mentored low capacity/grassroots groups
successfully;
- Be
proactive and able to work with less or no supervision and be able to meet
the stipulated deadlines;
- Fluent
in both written and spoken English/Kiswahili;
Position: Agronomy Consultant /
Agronomist
Location: Lokichar - Turkana
County;
Duration: One year with
possibility of extension based on performance.
Reports
to: Enterprise
Manager
The
Agronomist will be based in Lokichar and working within the framework of a
Achukule irrigation project, the incumbent will be responsible for the
following as his/her primary duties:
- Regular
field checks;
- Insect,
weed & disease monitoring / diagnostics;
- Soil
moisture status monitoring and Irrigation and land preparion and planting
scheduling;
- Chemical,
fertilizer & seed recommendations
- Equipment
calibration;
- Crop
rotation planning and hybrid/variety selection recommendations;
- Crop
budgeting & planning
- Provide
personal consultation with Achukule farmers as needed
- Educational
presentations to farmers as needed
- Other
duties as necessary.
Skills,
Knowledge, Abilities:
- Proficient
computer skills - Microsoft Office software, email, internet, spread
sheets;
- Good
diagnostic and decision making skills;
- Proven
ability to effectively communicate – verbal & written skills;
- Ability
to work independently and proceed with objectives without close
supervision;
- Willingness
to work as a team member
- Desire
to remain updated with new agricultural trends and technology
- Self-motivation,
willingness to learn and good work ethic
Qualification
and experience:
- Diploma
in agriculture with emphasis on agronomy or dry land agriculture or its
equivalent from a recognized institution with 3 years of on Job related
experience or;
- Degree
in agriculture, agronomy, dry land agriculture or its equivalent from a
recognized institution with 1year of on Job related experience;
- Good
written and oral command of English
- Good
knowledge of IT skills especially MS Office Suite such as Excel, Word, and
Database management; Email and Internet
- Ability
to work under pressure and to follow strict deadlines
- Demonstrate
ability to work under very harsh conditions
Achukule
Irrigation Project Baseline Survey
Background:Achukule
irrigation Project (herein referred to as Achukule irrigation
Project) has received funding from the United
States African Development Foundation (USADF)
towards its irrigation expansion.
USADF
is an independent Agency of the US government that operates at local levels in
Africa in support of economic development.
For
further information about the agency visit http://www.usadf.gov.
Achukule irrigation Project is formed with the purpose of poverty alleviation by empowering its members through implementation of sustainable irrigation activities that contribute to increased access to income and improved or expanded production and marketing of agricultural produce at Lokichar.
The
Procurement Committee for Achukule irrigation now invites interested qualified
and eligible consultants to submit bids for conducting a baseline survey.
I. Objectives of the Baseline Survey
I. Objectives of the Baseline Survey
The
baseline study will focus on baseline data collection for a set of indicators
outlined in the project M&E plan.
The
baseline study report will be used as a measurement to monitor the project
progress against the set indicators over the course of the project
implementation.
II. Methodology
The
desired methodology is participatory and all the actors in the program will be
considered to be part of the baseline process.
The
anticipated benefit of a Participatory and stakeholder-centred approach is the
empowering that, the process will impart to those service providers and the
beneficiaries / stakeholders who will participate in the exercise.
Household
level questionnaire, Focus group discussions, key informant interviews, site
visits etc. are proposed amongst the methods to be used for the survey.
The
consultant will however provide leadership and bear responsibility for the
process, the findings, the comments and the content of the final document.
III.
Scope of Work:
Overall
objective of baseline survey is to generate quantitative and qualitative data
for project indicators in line with project goals and objectives (Appendix A)
to clearly show the household food security status before the project
intervention.
To
ensure that monitoring data collected during project implementation is in line
with the goals and objectives (Appendix A).
The
study will be conducted in Lokichar.
The specific objectives of the baseline survey are the following:
The specific objectives of the baseline survey are the following:
a)
Develop baseline survey questionnaire, collect data from field and data
analysis.
b) Interpret findings from field in perspective of the project components/indicators.
c) Develop comprehensive baseline report of the project.
b) Interpret findings from field in perspective of the project components/indicators.
c) Develop comprehensive baseline report of the project.
The
Baseline study will utilize a wide range of appropriate tools and methodologies
to measure status of social, economic/financial, physical, natural and human
assets of targeted communities/households (HHs) situational analysis of
components within the framework of food security as spelled out in the project
document.
The
study findings will be primarily used by Achukule irrigation project
management and CEZAM/USADF in comparing baseline data and end line
data.
IV. Duration
The
survey is expected to be complete within 20 working days beginning on day of
the contract award. The budget of the study will be offered as a package.
V.
Suggested Plan of Work
The consultant
as the leader of the whole process shall carry out the following activities but
not limited:
Activities
|
No of days
|
Meet with AHUKULE & review all
relevant existing documents
|
2
|
Develop comprehensive inception report on
how the survey will actually be conducted
|
2
|
Train raw-data collection enumerators
|
1
|
Carry out a pre-test survey and finalize
data collection tools
|
1
|
Conduct baseline survey in the field
(quantitative and qualitative)
|
5
|
Conduct desk review for secondary data
collection
|
2
|
Analyze field data and write report on
the findings in draft form
|
4
|
Present findings to stakeholders for
endorsement
|
1
|
Incorporate feedback from stakeholders
and finalize the report
|
2
|
Total
|
20
|
All the raw documentation collected and archived together with the final database should be shared with the partners to allow for referrals as and when required.
VI. Deliverables
- To
compile and translate a comprehensive questionnaire using relevant tools
for the program purpose of a baseline survey.
- To
design and propose a survey methodology that is reliable, credible and
representative of the targeted population.
- To
provide the training for data collectors for quality data collection
methods using participatory approach
- To
supervise and monitor the data collection performed by data collectors in
order to ensure quality and reliability
- To
oversee and validate data collection
- To
compile and analyze the results based on the collected data
- To
write a complete and comprehensive report including, introduction,
background, methodology, discussion, recommendations and conclusion.
The
final report will at the very least contain, but not be restricted to the
following.
- Executive
Summary
- Background
- Methodology
- Main
Findings
- Conclusion
and recommendations
- Annexes
(a revised log frame, TOR, abbreviations, persons interviewed, references,
tables with survey data, questionnaire forms used, etc.).
VII.
Consultant’s Competencies, Experience and Skill requirements
- In-depth
knowledge in Food Security and Drought Resilience, Natural resource
management (NRM), Livelihoods and WASH approach
- Demonstrated
understanding of and commitment to gender and development issues
- Research
experience in DRR, WASH, NRM and Livelihood, Agro-Pastoral and Pastoralist
sectors and proven experience in designing and leading comprehensive
baseline surveys
- Track
record in developing and conducting various types of baseline including
qualitative and quantitative data collection
- Experience
in data collection and analysis using participatory methodologies, particularly
in rural communities.
- Ability
to write clear, concise reports in English.
- Understanding
of country level policies, framework and strategy on rural development
- Understanding
of Agro-pastoral/Pastoralist nomadic communities living in the target
area, Turkana County.
Position: Project Accountant
Location: Lokichar - Turkana
County;
Duration: 1 year with possibility
of extension based on performance and availability of funds;
Reports to: Enterprise Manager
Reports to: Enterprise Manager
The Accountant to be based in Lokichar and working within the framework of a Achukule irrigation project, the incumbent will have to be responsible for the following as his/her primary duties:
Accounting
role
- Being
in charge of preparing and keeping cashbooks/journals and developing monthly,
quarterly and annual financial reports. Receiving and filing project
correspondence/documents (especially financial correspondence/documents)
and circulating them – if so required – only to board and Donor/Partner
staff as required.
- Assist
in logistical and procurement activities as required
- Facilitating,
supporting and assisting in all internal control mechanisms and
audit-related activities.
- Facilitating,
supporting and assisting in processing project-related payments.
- Ensuring
proper documentation of enterprise-related activities.
- Ensuring
proper filing of all project related documentation with necessary back
ups
- Handling
and management of petty cash
- Calculating
and submitting local tax returns and other statutory payments in a timely
manner
- Maintaining
the payroll based on approved time sheets and other Project requirements
- Completing
Bank reconciliations and documenting all financial transactions
- Identifying
business development opportunities for Achukule and discussing their
implementation as required
- Conducting
market research activities and designing market analysis as required
- The
Accountant will perform all duties related to his/her position and
additional duties that may be assigned from time to time
The
Person Shall Have:
- Demonstrate
dedication and commitment to support Achukule realization of
organizational goals
- Degree
or diploma in Business Administration, commerce, Accounting, Economics or
other finance-related diploma or at least holder CPA 2
- At
least 2 years’ related work experience in management of commercial
enterprise.
- Must
have practiced accounting/finance and business development
- Good
understanding of accounting principles and reporting skills
- Good
written and oral command of English
- Good
knowledge of IT skills especially MS Office Suite such as Excel, Word, and
Database management; Email and Internet
- Ability
to work under pressure and to follow strict deadlines
- Strong
business development and portfolio growth skills and experience
- Demonstrate
ability to work under very harsh conditions
- Strong
commitment to business ethics and values
How to
apply
Applications should reach the office before May 29, 2016 at 5:00pm.
Hand
delivered applications should be dropped at ACHUKULE offices in Lokichar.
Emailed applications should be sent to: achukulefs@gmail.com and a copy to e.kaniu@cezam-usadf.org