Accounts Assistant Job in Nairobi, Kenya

Farm Africa

Job Title: Accounts Assistant
 
Reports To: Project Accountant
 
Staff Reporting to post holder: None
 
Location: Nairobi 
 
Duration & Hours: fixed term of 6 months, full -time
 
Purpose of the Role: The Accounts Assistant will ensure compliance with the basic standards contained in the Farm Africa finance procedures manual; to assist with the general financial management in the Kenya Country Office; ensure safe custody finance files and play an active role as a member of the Kenya Country office and international finance teams.
 

Key Tasks and Responsibilities
  • To handle petty cash and update the accounting system with cash transactions on a daily basis
  • To process payments both for the country office and the projects & Staff Working Advance requests in a prompt manner and in accordance with the international financial standards and those stipulated in the Finance Manual - ensuring also that a good rapport is maintained with the the suppliers
  • To prepare bank, cash and other assigned account reconciliations
  • Ensure timely remittance of statutory deductions on a monthly basis
  • To maintain an up to date, neat and adequate filing system for all accounting documents and ensure easy retrieval
  • To request and maintain mileage and service records for the office vehicles and prepare recharge worksheets on a monthly basis
  • To prepare the bank charges recharges worksheet on a monthly basis
  • To maintain and update the assigned Quickbooks
  • Any other related duty assigned by the Project Accountant/Finance Manager
Person Specification
 
Education, qualifications & other knowledge
 
Essential: Qualification in certified public accounts CPA II (sect 3 & 4) or equivalent qualifications 

Experience
 
Essential: At least 1 year of progressively responsible relevant work experience in the field of finance, accounting and/or other related field with NGO

Desirable: Experience utilizing computers, including word processing, spread sheet and accounting standard software packages and systems 

Skills & Abilities
 
Essential:
  • Excellent communication skills    
  • Computer literate in Microsoft Office (Word and Excel)
  • Good team player and good organizational skills  
Desirable:
  • Accuracy and keen to details (Accuracy in verification of documentations)  
  • Experience working with an accounting software (Quickbooks preferred)
  • Ability to organize and manage multiple priorities, work under pressure, and meet deadlines                        
Values
 
Farm Africa's values are very important to us as an employer and they are also very important to our employees. 

All prospective employees should take some time to carefully consider our values and how they fit with your own personal values before attending interview with Farm Africa.

Farm Africa seeks to employ those who believe, as we do, that farmers can and will play a key role in achieving long-term rural prosperity in Africa and who seek to deliver on those beliefs by:
  • being experts in our field, delivering insightful/impactful evidence-based solutions
  • pushing boundaries, being creative with new and old solutions
  • acting for the long-term, building relationships and delivering long-lasting change for farmers
  • working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government
  • sharing knowledge with others, reaching more farmers than we do alone, ensuring effective technologies are widely accessed.
How to apply;

Please send a CV and one page covering letter detailing how you meet the specification to kenyarecruitment@farmafrica.org by 5pm on Thursday 5th May 2016.