Our
client, a well-known company in the logistics industry in Kenya is looking for
an experienced, results-oriented and energetic individual for the following
position:
Job
Title: Company
Secretary
Job
Summary: The
job holder shall be required to work in collaboration with the Board of
Directors, providing high level support, playing an advisory role, assisting
with the development of policies and guidelines for the Group of companies and
monitoring and ensuring compliance with Corporate Governance, regulatory and
statutory requirements as well as other legal and relevant developments.
The
following duties and responsibilities are attributed to this position:
- Organizing
and preparing agendas and papers for Board meetings, committees and other
high level meetings as required
- Providing
secretarial services to the Board of Directors including taking minutes,
drafting resolutions following up on actions from meetings
- Monitoring
changes in the relevant legal and regulatory environment and taking
appropriate action including overseeing systems/processes that ensure the
Group complies with all applicable laws
- Providing
leadership in corporate governance
- Management
of litigation for and against the Group companies including stewardship of
external counsel
- Liaising
with external regulators and advisors such as lawyers and auditors among
others
- Providing
appropriate advise, legal and business support to the Group Companies
leadership
- Overseeing
policies, making sure they are kept up to date and referred to the
Executive for approval, and advising members of the legal, governance,
accounting and tax implications of proposed policies
- Advising
on employment/employee-related matters and on the management of internal
disputes between employees and the Group companies
- Commercial
contract negotiation, management and supporting various functions in the
business
- Dealing
with correspondence and writing reports, ensuring decisions made are
communicated to the relevant stakeholders
- Maintaining
statutory books, including registers of members, directors and secretaries
- Dealing
with correspondence, collating information and writing reports, ensuring
decisions made are communicated to the relevant company stakeholders
- Contributing
to meeting discussions as and when required
- Monitoring
changes in relevant legislation and the regulatory environment and taking
appropriate action
- Liaising
with external regulators and advisers such as lawyers and auditors
- Managing
matters related to insurance and property including interpretation of fine
print
- Development
and delivery of high-level business information/data relating to business
activities to the Board and other stakeholders
- Monitoring
and ensuring compliance with Corporate Governance, regulatory and
statutory requirements as well as other legal and relevant developments,
and developing and overseeing the implementation of and adherence to
systems that ensure the Group of Companies comply with the same
- Identifying
and meeting management information requirements for the measurement of
legal risk exposure, performance (both of internal and external legal
resources) and productivity
- Management
of a database of information on the Group Companies and Directors
- Constantly
seeking to improve ways of working by challenging the status quo and
supporting an empowering climate within the teams, sharing knowledge,
experience, best practice and providing constructive feedback as required
- Any
other duties as may be allocated from time to time
Academic & Professional Qualifications
- Bachelor’s
degree in Law
- Certified
Public Secretary (CPS-K)
- Advocate
of the High Court of Kenya with a valid practicing certificate
- A
good understanding of Company Law
- Sound
legal and Company Secretarial Knowledge
Skills & Work Experience
- At
least 7 years of experience with at least 3 years post-admission
experience in a reputable organization with a strong commercial law focus
and a good appreciation of corporate law
- Proficiency
in the Microsoft Office Suite of Packages (Word, Excel, PowerPoint etc.)
- Experience
in Company Secretarial practice
- Experience
of working with Directors, the C-Suite and Senior Management level
executives
Personal Qualities & Behavioral Traits
- Integrity
- Strong
ethical values
- High
initiative
- Excellent
communication skills (written and spoken English)
- Attentive
to detail
- Informed
- Proactive
- Trustworthy
- Flexible
- Resilient
- Fluent
written and spoken English and Kiswahili
- Strong
interpersonal, problem-solving, negotiation, planning and administration
skills
- Excellent
presentation, organizational and communication skills(both written and
verbal)
- Mature
with the ability to persuade and influence and also to generate ideas
- The
ability to prioritize and manage several different tasks at once
- The
ability to work effectively to meet deadlines
- Good
motivational skills, common sense and logical thinking
- Ability
to thrive in pressured or stressful situations
- A
committed and flexible attitude to the job
- Ability
to prioritize work and to work well under pressure
- Numeracy,
analytical and problem-solving skills
- A
diplomatic approach to work and interpersonal relationships and the
confidence to provide support to high-profile company staff and board
members
- Leadership
skills and discretion when handling confidential information
- Sound
understanding of corporate governance issues
- A
commercial frame of mind
How to Apply
Interested qualified candidates are encouraged to send their updated CVs to the following email address:
Interested qualified candidates are encouraged to send their updated CVs to the following email address:
opsrecruiter@yahoo.com
Please note that CVs shall be shortlisted on a first-come-first-served basis.
While
we appreciate all applications we regret that only shortlisted candidates will
be contacted.
Please
note that CVs shall be shortlisted on a first-come-first-served basis.
“We are an equal opportunity employer”