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Secretary Job in Kenya

Our client, a well-known company in the logistics industry in Kenya is looking for an experienced, results-oriented and energetic individual for the following position:
Job Title: Company Secretary
Job Summary: The job holder shall be required to work in collaboration with the Board of Directors, providing high level support, playing an advisory role, assisting with the development of policies and guidelines for the Group of companies and monitoring and ensuring compliance with Corporate Governance, regulatory and statutory requirements as well as other legal and relevant developments.
Main Duties

The following duties and responsibilities are attributed to this position:
  • Organizing and preparing agendas and papers for Board meetings, committees and other high level meetings as required
  • Providing secretarial services to the Board of Directors including taking minutes, drafting resolutions following up on actions from meetings
  • Monitoring changes in the relevant legal and regulatory environment and taking appropriate action including overseeing systems/processes that ensure the Group complies with all applicable laws
  • Providing leadership in corporate governance
  • Management of litigation for and against the Group companies including stewardship of external counsel
  • Liaising with external regulators and advisors such as lawyers and auditors among others
  • Providing appropriate advise, legal and business support to the Group Companies leadership
  • Overseeing policies, making sure they are kept up to date and referred to the Executive for approval, and advising members of the legal, governance, accounting and tax implications of proposed policies
  • Advising on employment/employee-related matters and on the management of internal disputes between employees and the Group companies
  • Commercial contract negotiation, management and supporting various functions in the business
  • Dealing with correspondence and writing reports, ensuring decisions made are communicated to the relevant stakeholders
  • Maintaining statutory books, including registers of members, directors and secretaries
  • Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
  • Contributing to meeting discussions as and when required
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
  • Liaising with external regulators and advisers such as lawyers and auditors
  • Managing matters related to insurance and property including interpretation of fine print
  • Development and delivery of high-level business information/data relating to business activities to the Board and other stakeholders
  • Monitoring and ensuring compliance with Corporate Governance, regulatory and statutory requirements as well as other legal and relevant developments, and developing and overseeing the implementation of and adherence to systems that ensure the Group of Companies comply with the same
  • Identifying and meeting management information requirements for the measurement of legal risk exposure, performance (both of internal and external legal resources) and productivity
  • Management of a database of information on the Group Companies and Directors
  • Constantly seeking to improve ways of working by challenging the status quo and supporting an empowering climate within the teams, sharing knowledge, experience, best practice and providing constructive feedback as required
  • Any other duties as may be allocated from time to time
Academic & Professional Qualifications 
  • Bachelor’s degree in Law
  • Certified Public Secretary (CPS-K)
  • Advocate of the High Court of Kenya with a valid practicing certificate
  • A good understanding of Company Law
  • Sound legal and Company Secretarial Knowledge
Skills & Work Experience 
  • At least 7 years of experience with at least 3 years post-admission experience in a reputable organization with a strong commercial law focus and a good appreciation of corporate law
  • Proficiency in the Microsoft Office Suite of Packages (Word, Excel, PowerPoint etc.)
  • Experience in Company Secretarial practice
  • Experience of working with Directors, the C-Suite and Senior Management level executives
Personal Qualities & Behavioral Traits 
  • Integrity
  • Strong ethical values
  • High initiative
  • Excellent communication skills (written and spoken English)
  • Attentive to detail
  • Informed
  • Proactive
  • Trustworthy
  • Flexible
  • Resilient
  • Fluent written and spoken English and Kiswahili
  • Strong interpersonal, problem-solving, negotiation, planning and administration skills
  • Excellent presentation, organizational and communication skills(both written and verbal)
  • Mature with the ability to persuade and influence and also to generate ideas
  • The ability to prioritize and manage several different tasks at once
  • The ability to work effectively to meet deadlines
  • Good motivational skills, common sense and logical thinking
  • Ability to thrive in pressured or stressful situations
  • A committed and flexible attitude to the job
  • Ability to prioritize work and to work well under pressure
  • Numeracy, analytical and problem-solving skills
  • A diplomatic approach to work and interpersonal relationships and the confidence to provide support to high-profile company staff and board members
  • Leadership skills and discretion when handling confidential information
  • Sound understanding of corporate governance issues
  • A commercial frame of mind
How to Apply

Interested qualified candidates are encouraged to send their updated CVs to the following email address: 

Please note that CVs shall be shortlisted on a first-come-first-served basis. 

While we appreciate all applications we regret that only shortlisted candidates will be contacted. 

Please note that CVs shall be shortlisted on a first-come-first-served basis.

“We are an equal opportunity employer”

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