Vacancy:
Receptionist
The
International Centre for Reproductive Health – Kenya (ICRHK) works in the area
of sexual and reproductive health for general population, Key Populations (KPs)
and gender based violence and human rights programs.
ICRHK
is looking for a highly motivated individual with experience in front office
management and administration.
- Undertake
switchboard duties by answering, transferring and making calls for staff.
- Maintain
smooth running of the front office by welcoming, guiding and attending to
all visitors
- Ensure
proper functioning of all telephone lines and reporting any faults
- Maintains
safe and clean reception area by complying with procedures, rules, and
regulations.
- Call
suppliers for their cheques and follow up on receipts.
- Update
appointment calendars and schedule meetings/appointments for SMT
- Maintain
diary for meeting room bookings
- Receive
and sort daily mail/deliveries/couriers
- Respond
to general enquiries from the public
- Ensure
knowledge of staff movements in and out of organization
- Allocate
vehicles for field activities and give monthly reports on the vehicle
usage through the tracking systems
- Monitor
visitor access and maintain security awareness
- Monitor
and maintain office equipment relevant to reception area
- Provide
general administrative and clerical support
- Other
duties as assigned by supervisor
Requirements:
- Diploma
in Business administration
- Proven
working experience in similar roles
- Good
communication and interpersonal skills
- Good
organization skills and attention to detail
- Ability
to organize, multitask, prioritize and work under pressure
- Two
years experience
- Proficient
with Microsoft Office – Excel & Outlook a must
- Ability
to be resourceful and proactive in dealing with issues that may arise
- Experience in administrative work
Application letter stating salary expectation and an up-to-date
CV with names and addresses of three referees and telephone contacts should be
uploaded on the ICRHK job application portal HERE by 15th April 2016.