Full-Time
Job Vacancy: Operations
Administrator
Operations
Department (Nairobi Office)
Application
Deadline: Open
Until Filled
Human Rights Watch (“HRW”) is seeking a full-time Operations Administrator to be responsible for providing day-to-day operational support in finance, human resources, facilities administration and IT to ensure the smooth and efficient running of HRW’s Nairobi office.
Human Rights Watch (“HRW”) is seeking a full-time Operations Administrator to be responsible for providing day-to-day operational support in finance, human resources, facilities administration and IT to ensure the smooth and efficient running of HRW’s Nairobi office.
Responsibilities:
Finance
- Act
as the local Finance representative and assist with the implementation of
Finance policies locally;
- Manage
the bank accounts and cash flows;
- Assist
the Associate Director in establishing and monitor the office budget;
- Record
all monthly financial activity into the organization’s financial system;
- Process
financial transactions including monthly payroll, bill payments, expense
reimbursements and disbursements;
- Run
internal and external financial reports;
- Process
and track expenditures and revenue transactions;
- Work
with financial service vendors such as auditors, accountants and
governmental tax offices;
- Assist
the Associate Director in handling issues in relation to HRW’s legal,
branch and charitable status; and
- Assist
with payroll for other HRW office locations in East Africa, as needed.
Human Resources
- Act
as the local HR representative and assist with the implementation of HR
policies locally;
- Respond
to staff on general HR queries;
- Maintain
a good understanding and working knowledge of compliance with local
employment laws;
- Assist
with the onboarding and departure of local staff, fellows, consultants and
interns;
- Administer
and process local employee payroll, pensions, health benefits and
insurance;
- Liaise
and assist HR staff in headquarters with legal and HR audit issues
locally;
- Liaise
with local government offices, insurance and pension providers, and other
HR service providers;
- Research
and assist with immigration, visas and relocation of employees; and
- Maintain
a unified filing system and attendance management database.
Facilities and Administration
- Maintain
the smooth and effective functioning of the office;
- Handle
general office maintenance and facilities issues;
- Liaise
with suppliers and providers and negotiate commercial and services
contracts in a cost effective manner;
- Oversee
office moves, configuration and space sourcing;
- Assist
with travel arrangements and followup;
- Answer
general post, email and telephone enquiries; and
- Maintain
office security and protocols and ensure office safety standards are in
compliance with local regulations.
Information Technology
- Liaise
with IT/Helpdesk to troubleshoot computer problems and back up and update
network files as necessary; and
- Liaise
with IT or local phone service and internet provider to troubleshoot phone
and internet problems.
Qualifications:
Education: A bachelor’s degree or
equivalent training in finance/bookkeeping, business administration, nonprofit
management, human resources or a related field is required.
Experience: A minimum of three
years of operations or administrative experience, preferably in a global
organization, is required. Experience in nonprofit management, human resources,
finance, or IT is highly desirable.
Related Skills and Knowledge:
- Excellent
organizational, administrative, financial, and analytical skills are
required.
- Excellent
oral and written communication skills in English is required, knowledge of
French is highly desirable.
- Strong
computer knowledge including advanced ability with Microsoft Excel and
Word is required.
- Strong
interpersonal skills in order to work collaboratively within HRW, as well
as with external partners, are required.
- Ability
to function under pressure, prioritize competing demands with minimal
supervision, and handle numerous tasks simultaneously is required.
- Proven
track record of taking initiative and problem solving is required.
- Good
judgment, discretion, and the ability to maintain confidentiality are
required.
- Demonstrated
ability to work successfully with a team of talented professionals in
multiple global locations is highly desirable.
- Experience
with finance and human resources databases is highly desirable. 10.
This position will require traveling overseas at times.
Other: Applicants
for this position must possess current Kenyan work authorization valid for a
minimum of two years from start date.
Salary
and Benefits: HRW
seeks exceptional applicants and offers competitive compensation and
employer-paid benefits.
Contact: Please submit a cover letter, resume, a
brief writing sample (unedited by others), and contact information for three
references in English.
Please
submit the entire application in one attached document to
opsafrica@hrw.org.
Please
use "Operations Administrator REF OPS-16-1013" as the subject of your
email.
Only complete applications will be reviewed and only shortlisted candidates will be contacted.
Human Rights Watch is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.
Human Rights Watch is an international human rights monitoring and advocacy
organization known for its in-depth investigations, its incisive and timely
reporting, its innovative and high-profile advocacy campaigns, and its success
in changing the human rights-related policies and practices of influential
governments and international institutions.