HJF
Medical Research International, Inc
Finance
and Administration Manager
(1
Position)
Job
summary: The
Finance and Administration Manager will manage all aspects of program budgets,
financial transaction processing and general administration including
procurement logistics, human resource management, and statutory compliance.
Key
Requirements:
- University
degree in accounting from a recognized university, Master in Business
Administration will be an added advantage
- Professional
accounting qualification such as CPA, ACCA
- Minimum
4 years experience in the same field, including at least 3 years working
with US Government funded programs.
- Thorough
working knowledge of Quick Books accounting system is required.
- Basic
Knowledge of HIV/AIDS, experience in the health sector is an added
advantage.
- Prior
work with and knowledge of PEPFAR programs & policies highly
preferred.
- Excellent
computer skills including Microsoft Word, Excel, Power Point and Outlook.
Major duties and responsibilities:
A)
Financial Functions:
- Directs
and coordinates preparation of financial budgets for HJFMRI-Kenya, Kisumu
departments and partners
- Oversees
execution of annual fiscal year budgets compared to approved funding
levels and identifies variances
- Reviews
monthly wire forecast request and Expenses Package reports before
submitting to the Country Director and HJF HQ.
- Oversees
submission of periodic and timely expenditure reports to HJFMRI/HJF HQ via
Expense Packages Report process, ensuring accuracy, timeliness and
efficient communication.
- Formulation
and implementation of HJFMRI fiscal policies to include internal controls
at the local level
- Ensure
compliance with program policies and SOPs in all financial matters.
- Manage
program bank accounts, cash imprest, and cash flow to ensure all financial
obligations are met on schedule (payables/payroll/utilities)
- Review
all financial transactions to ensure completeness of documentation as per
applicable policies and regulation.
- Work
in conjunction with the program accountant to prepare monthly bank
reconciliation and other financial reports as per policy. .
B) Administrative Functions:
a)
Project support
- Coordinate
project implementation; this will involve scheduling of activities,
identification and scheduling of resource requirements, and the
recruitment and induction of required personnel.
- Liaise
with government authorities (MOH and county officials) and other external
bodies as required.
- Coordinate
activities between the program’s departments and the partner facilities –
meetings, trainings etc.
- Oversee
program travel requests to sites or meetings (local and foreign) in
coordination with program coordinator and HJF HQs.
- Responsible
for the Programs visitors/guests logistic arrangements, and corporate
affairs
b) Provide operational advice
- Contribute
to the development of appropriate performance and productivity indicators.
- Contribute
to the improvement of local service delivery.
- Promote
partnership with the local MOH staff and other non-governmental
organizations (NGOs).
- Contribute
to the development of local teams through inputs to staff recruitment,
annual appraisals and training needs identification as appropriate.
Skills & Abilities:
- Results
oriented and innovative.
- Ability
to analyze verbal and numerical data, draw conclusions and assist
management in developing strategies to address identified problems.
- Able
to work as part of a team.
- Self
motivated.
- Adaptive
and flexible.
- Able
to work under pressure.
- Diplomatic.
- Honest
Terms of employment: Renewal annual contract, with a probation
period of 3 months.
Duty
Station: The
Officer will be stationed at the Walter Reed project, field station WRP
Research Clinical centre, Kombewa.
Applicants should submit their application letter, resume, testimonials copies of certificates and a day telephone contact(s) no later than 15th April 2016 to:
The Human Resource Manager
USAMRD-K/PEPFAR
P.O Box 54-40100
Kakamega Road,
Kondele,
Kisumu.
Clearly indicate the position on the envelope
Only shortlisted candidates will be contacted