VSF Germany
Job Opportunity: Consortium Coordinator
VSF Germany is an international Non
Governmental Organization, providing humanitarian aid and development
assistance to pastoralists and vulnerable communities in areas where livestock
is of importance.
In the region, VSF Germany implements
activities in Sudan, South Sudan, Kenya, Somalia & Ethiopia.
VSF Germany through ECHO HIP funding
in KENYA is implementing a project titled ‘Acting Together Differently –
Strengthening Preparedness and Emergency Response Capacities by vulnerable
communities in Northern Kenya (SPERC-NK) with an Overarching objective ‘To
contribute to Strengthening Preparedness and Emergency Response Capacities by
vulnerable communities in Northern Kenya.
VSFG is implementing this project in
a consortium of three partners-VSF Germany (As Consortium Lead), ACTED and ACF
as members- in Marsabit, Turkana, Mandera, Samburu and Isiolo Counties.
Purpose of the Position: The purpose and role of the Consortium Coordinator is to ensure effective implementation and coordination of SPERC-NK project consortium funded by ECHO.
Purpose of the Position: The purpose and role of the Consortium Coordinator is to ensure effective implementation and coordination of SPERC-NK project consortium funded by ECHO.
This entails supporting the
consortium in the following significant roles;
1) promote learning;
2) Guide field staffs on projects
implementation, monitoring and evaluation of all field based interventions
and;
3) ensure compliance with relevant
norms, policies and representation of the Consortium at the Project Steering
Committee.
He/She will closely work with country
programmes Coordinator, project management committee (PMC) and project steering
committee (PSC) on the quality of work, work plan development and consolidation
of lessons learnt.
The role will also input significantly
to the on-going development of the Consortium’s broader expertise in resilience
programming.
Location of work: 50% of time based in Nairobi and 50% in the field
Major Responsibilities:
Coordinate SPERC-NK consortium partners in the implementation of the proposed project target areas in Marsabit County
Location of work: 50% of time based in Nairobi and 50% in the field
Major Responsibilities:
Coordinate SPERC-NK consortium partners in the implementation of the proposed project target areas in Marsabit County
- Responsible for day-to-day management of
project activities
- Ensure that all 3 partners are on-track in the
implementation of their activities. Therefore is the link, on day-to-day
basis with the teams implementing the project activities
- Follow up grant management (on-budget,
on-scope, on-time)
- Prepare partnership agreements and ensure they
are compliant with donor and VSFG guidelines.
- Technical backstopping and support to all
project partners to ensure smooth implementation and compliance to agreed
principles and guidelines.
- Regularly meet with consortium members for
planning and tracking the progress of project implementation.
- Participate in coordination forums at
National level with PMC and PSC
- Maintain regular and good working contact with
other NGOs and government officials with an aim to serve a network for
coordination of information.
Provision of VSFG project component
administrative, logistical, financial management
- Support preparation/consolidation of
Consortium project forecasts and working documents received from
Consortium members:-financial, logistical, HR and Programming information.
- Support the VSF G program manager in
consolidating and following up on the logistic matters arising from the
field as well as inventory report updates.
- Be part of VSFG team for security monitoring
and ensure the staff comply with security protocol and work in a secure
environment.
Ensure timely, effective and
efficient implementation of the project in respective locations/sites
- Support Consortium partners in field action
planning and development of activity work plans in accordance to the
project design
- Monitor the progress of projects and report to
the PMC and PSC including frequent visits to project areas and communities
within the assigned area.
- Support consortium partners implement, and
report progress towards expected results against components sub-granted
- Identify project implementation gaps and
opportunities for capacity building of project consortium partners.
To ensure regular communication of
project progress
- Timely compilation and submission of project
reports as required by the donor.
- Liaison with donor for required project update
(organizing field mission, small update, etc)
- Responding to correspondences from donor and
consortium partners in consultation with Country Programme Coordinators.
Identify existing opportunities for
expansion and also support writing of concept notes and proposal to prospective
donors
- Provision of relevant data and information to
feed into regional programmes monitoring framework.
- Conduct need assessment in target areas, draft
concept notes and activities to add up to full proposals development
- Develop relationships with local
organizations, partners and communities to assess effectiveness of
on-going projects and to identify possibilities for new project and
funding.
Organization development
- Promptness in attending to any matters
concerning Kenya programmes that contribute to the mission of VSFG and the
Consortium.
Relationships:
- Country programmes manager (Supervisor):
Strategic /operational guidance coordination.
- Regional programmes Coordinator:
Strategic/operational guidance.
- Program liaison officer: Operational guidance
coordination.
- HR department at RoN: Liaison, joint planning,
guidance and collaboration.
- Finance department RoN: Liaison, joint
planning and collaboration.
- M&E Officer: Joint planning, Liaison, and
collaboration
- Internal Auditor: Joint planning, Liaison, and
collaboration
- Logistic RoN: Consultations,
strategic/operational guidance and joint planning of Marsabit and Turkana
supplies in liaison with Project Managers.
- Key Local, regional (Marsabit, Turkana,
Mandera, Isiolo and Samburu Counties) and national Stakeholders:
Coordination, representation, networking, continuous communication and
influence / advocacy building.
Person Specification / Attributes
Essential:
Essential:
- Appropriate qualification at Degree level,
such as Public management, Development administration, Rural Development,
Disaster Management, Natural Resource Management, Agriculture or a
relevant social science. A background in climate and environment, policy
related programming and working in similar contexts are desired and a
distinct advantage for candidates.
- Proven experience (at least 5 years) in senior
programme management and leadership positions working with INGO’s, NGOs,
CBOs, national governments, other civil society groups or private sector.
- Proven experience of working in or managing a
consortium model of working
- Working knowledge and experience with major
international donors, particularly ECHO, is an added
advantage.
- Strong coordination skills specifically with
the ability to effectively coordinate among consortium partners.
- Ability to build and maintain effective
relationships with senior representatives of INGO and Government
structures and to represent the consortium at national level fora.
- Must have outstanding oral and written
communications skills and relationship skills.
- Strong analytical, interpersonal,
communication and organization skills.
- Thorough understanding of gender, equality and
protection issues.
- Strong experience of financial management and
donor compliance processes.
- Experience in the design and use of monitoring
and evaluation systems.
- Knowledge of the key tools used by donor
agencies, such as logical frame works, results chains, results-based
management and financial administration systems.
- Knowledge and experience of working with
pastoral communities on the resilience agenda.
- Ability to work and travel within the project
locations.
- Must be willing to perform other duties as
required in furtherance of Consortium agenda.
Desirable:
- An understanding of accountability as applied
within humanitarian and development programming.
- An understanding of programme participant
protection policies and international humanitarian standards and how to
apply these across a range of international actors.
Working Environment:
- Nairobi based with frequent travel to
project/activity locations; Marsabit, Turkana, Mandera, Isiolo and Samburu
Counties.
- The incumbent may be required to spend 50% of
working time visiting activity locations in the field.
- Available to represent VSFG and the consortium
at critical functions and moments as needed;
- On call to serve on emergency and crisis
response team and;
- Available to serve on other teams and working
groups as requested by the consortium.
How to apply:
Interested and qualified
professionals should submit their applications, a cover letter and CV to:
admin_hr@vsfg.org by COB on Wednesday, 20th April, 2016.
Applications will be assessed on a
continuous basis and once a qualified individual is identified the opportunity
will be closed.
Only short-listed individuals will be
contacted.