World
Bank Group
Team Assistant
Local Term Appointment (Two years. renewable)
Location: Nairobi, Kenya
The World Bank Country Office in Nairobi, Kenya is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as Team Assistant based in Nairobi, Kenya country office.
Team Assistant
Local Term Appointment (Two years. renewable)
Location: Nairobi, Kenya
The World Bank Country Office in Nairobi, Kenya is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as Team Assistant based in Nairobi, Kenya country office.
The
selected candidate will provide administrative and client support to the
Operational Staff.
The
job implies frequent interaction with other institutional units, staff in other
locations (locally and internationally), Government officials, consultants and
external organizations.
The duties and accountabilities include:
(i)
Operational and administrative support
- Use
desktop processing skills to produce complex texts, reports, presentations,
charts, figures, graphs, etc., according to World Bank format and
distribution.
- Collect
and input data provided by Task Team Leaders into the central database,
including processing new project status reports.
- Maintain
up-to-date unit project files (both paper and electronic) and retrieve
data from various sources and compile these for use.
(ii) Information Management and Client interaction
- Answer
internal and external queries on the assigned portfolio or, as necessary,
take accurate and comprehensive telephone messages, and route them to
appropriate persons to handle.
- Maintain
current distribution lists, phone/address lists of project/product
contacts, and distribute documents for the team.
- Co-ordinate
with service units, and liaise frequently with team members both in
Washington and in the Country Office;
- Track
and report on appropriate aspects of the Team’s operational
activities
(iii) Time management & Logistics planning
- Co-ordinate
time management and schedules, taking current and future priorities.
- Track
assigned tasks/project steps/ timetables, provide assistance and/or
information on project-related matters.
- Solve
non-routine problems creatively and resourcefully.
Selection Criteria and Electronic Applications:
The
successful candidate should be holder of preferably a Diploma in Secretarial
Studies or Office Management or Business Administration with 3 years relevant
work experience in a large International or Service or Private Sector
Organization.
For
the full position description, complete selection criteria and required
competencies, candidates are requested to submit an application www.worldbank.org/careers Click
on Current Job Openings > Job#160703.
The
World Bank is committed to achieving diversity of gender, race, nationality,
culture and educational background. Individuals with disabilities are equally
encouraged to apply.
Only
short-listed candidates will be contacted.
Closing
date is March 28, 2016.