A reputable international college in
Mombasa is looking for well trained, qualified and experienced personnel to
fill the following positions.
Personal Assistant
Purpose of the Job: Reporting to the Principal, the individual will be responsible for the management of the principal’s office and the day to day coordination of the administrative role
Purpose of the Job: Reporting to the Principal, the individual will be responsible for the management of the principal’s office and the day to day coordination of the administrative role
- Interfaces and coordinates all aspects of
Principal’s role as the CEO of the College and ensures all other Heads of
Departments are effectively supported by the Principals office.
- Managing an active calendar for both internal
and external meetings, strategic meetings in College as well as
internationally.
- Prioritize conflicting needs; handling matters
expeditiously, proactively and follows through on projects to successful
completion.
- Coordinating board meeting ensuring
documentations (including minutes) of the same are done with exceptional
precision.
- Ensure the Principal is fully briefed on, or
prepared about any engagement she is involved in.
- Keep and maintain an accurate record of papers
and electronic, correspondences on behalf of the Principal.
- Schedule on behalf of the Principal meetings
between her and her direct reports and the committees to which she is a
member.
- Ensure busy diary commitments, papers and
travel arrangements are managed effectively including producing daily
folder with diary, necessary papers etc and troubleshooting problems.
- Perform liaison services on behalf of
stakeholders, government officials and other relevant partners.
- Reviews all correspondence (Letters, and
email) and take appropriate follow-up action.
- Filter general information, queries, phone
calls and invitations to the principal redirecting or taking forward such
contacts as appropriate.
Qualifications
- Professional qualifications in Secretarial
Studies
- A minimum of 3 years’ experience in a Personal
Assistant / administrative role in a busy environment
Qualified candidates are requested to
send their CVs to principal@cicollege.co.ke
Only shortlisted candidates shall be
contacted.