Job
Title: Personal
Assistant
Reporting: Managing Director.
Objectives: To provide an efficient and responsive administrative, organizational and logistical service to the Managing Director
Responsibilities
Reporting: Managing Director.
Objectives: To provide an efficient and responsive administrative, organizational and logistical service to the Managing Director
Responsibilities
General Administrative Duties
- Reading,
monitoring and responding to the Directors emails and preparing
correspondence
- Managing
the Directors electronic diary, preparing papers for meetings, booking
meetings, taking dictation and writing minutes
- Synchronize
the Managing Directors diary
- Ensure
the Managing Directors schedule is sent for approval
- Send
the Managing Director list of tasks accomplished and pending every evening
and review with a call the following morning
- Answering
calls and handling queries,
- Ensure
that all the Managing Directors accounts & expenses are taken care of
and up to date
- Commissioning
work on the principal's behalf,
- Filter
general information, queries, emails, phone calls and invitations to the
Managing Director by redirecting or taking such contact as appropriate.
- Organizing
travel and preparing complex travel itineraries, ensuring booking ,
availing of the ticket and all necessary travel amenities including
vaccination forms and medical checks
- Planning,
organizing and managing events on behalf of the Managing Director and/or
Company.
- Reviewing
all pending communication from managers and staff that needs approval of
the Managing Director
- Attending
events/meetings as the principal's representative as and when directed
- Preparing
and managing a budget availed by the Managing Director.
- Conducting
research on the internet as advised by the Principal on information
required
- Writing
reports, executive summaries
- Preparing
presentations for the Managing Director
- Managing
and reviewing filing and office systems,
- Sourcing
and ordering stationery and office equipment that is necessary for use by
the Managing Director- pens diaries etc
- Ensure
that the Managing Director is equipped with information for necessary
decisions
- Follow
up on projection of needs (fuel, inventory, allowance, transport
requirement etc) and call forward requirements.
- Perform
other related duties as required
- Conduct
analysis of personal accounts , expenditure and expenses as advised by the
Managing Director
- Act
as the banking agent to the Managing Director’s accounts as and when
advised
Requirements
- Minimum
of a bachelors degree in any business course and CPA-K
- Minimum
of 1 year experience as a PA to an MD in a busy organization
- Excellent
computer and communication skills.
How to Apply
Interested candidates who meet the above criteria should submit their online application on or before 16th March, 2016 at http://goo.gl/T8sryHand indicate the current and expected salary in the CV.
